Harileen Singh
New York,NY
Overview
16
16
years of professional experience
Work History
Office Administrator
Shaira Construction Corporation
New York, NY
03.2008 - Current
- Coordinated and managed daily administrative operations of the office.
- Organized and maintained filing systems, including electronic databases and records.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
- Greeted visitors warmly, handled inquiries and provided general information about the company.
- Composed correspondence such as letters, emails, memos, reports and other documents.
- Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Assisted with budget preparation by providing data entry support into financial tracking system.
- Processed invoices on a timely basis according to established procedures.
- Provided assistance with the planning of events such as staff meetings or conferences.
- Scheduled appointments for senior management team members using Outlook calendar system.
- Managed travel arrangements for employees including flight bookings, hotel reservations and car rental services.
- Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Supported Human Resources activities by maintaining personnel files in accordance with legal requirements.
Receptionist
Renaissance Properties
New York, NY
02.2020 - 08.2024
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Scheduled appointments for clients, customers, and other visitors.
- Greeted visitors and provided them with assistance.
- Performed data entry tasks into various computer systems accurately and promptly.
- Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary.
- Responded to inquiries from internal staff members regarding office operations issues such as mail delivery or office equipment maintenance.
- Coordinated with vendors for repairs and maintenance of office equipment such as printers or computers.
- Monitored security cameras in the lobby area to ensure safety of employees and guests.
Work Study Student
Connections and Conexiones
New York, NY
01.2024 - 05.2024
- Supported the administrative team by completing data entry tasks accurately and efficiently.
- Participated in special projects assigned by supervisors related to department objectives.
- Assisted department with special projects and tasks to meet deadlines.
- Collaborated with team to execute various projects and activities.
Peer Mentor
Urban Male Leadership Academy
New York, NY
08.2023 - 12.2023
- Provided academic support and guidance to students in need of assistance.
- Facilitated group discussion sessions on topics such as study skills, college preparation and career exploration.
- Assisted with the development of individualized plans for student success.
- Conducted one-on-one meetings to discuss student progress and provide feedback.
- Monitored student attendance and grades, providing follow-up when necessary.
- Collaborated with faculty members to ensure optimal academic performance from mentees.
- Maintained accurate records of interactions with each mentee, including notes and progress reports.
- Encouraged positive behavior among mentees by modeling appropriate conduct at all times.
Education
Associate of Science - Business Administration
Borough of Manhattan Community College of The City University of New York
New York, NY06-2024
Skills
- Quality Assurance
- Microsoft Word
- Self-Directed
- Analytical
- Organizational Skills
- Critical Thinking
- MS Office
- Organization and Time Management
- Project Planning
- Remote Office Availability
- Leadership
- Attention to Detail
- Relationship Building
- Decision-Making
- Fluent in Punjabi, Hindi, Spanish
- Teamwork and Collaboration
Accomplishments
- Vice-President of the Student Government Association
- National Society of Leadership and Success- Member
- Phi Theta Kappa- Member
- Honors Scholars Program- Member
- Peer Mentor
Affiliations
- CPR certified
- Fire Safety trained
- OSHA certified
- Community Leadership and Volunteering
Timeline
Work Study Student
Connections and Conexiones
01.2024 - 05.2024
Peer Mentor
Urban Male Leadership Academy
08.2023 - 12.2023
Receptionist
Renaissance Properties
02.2020 - 08.2024
Office Administrator
Shaira Construction Corporation
03.2008 - Current
Associate of Science - Business Administration
Borough of Manhattan Community College of The City University of New York
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