Harol Bejarano

Experience:

• Meeting & Event Planning:Planned and executed a wide range of medical events, including speaker trainings, product theaters, advisory boards, and medical symposia, ensuring alignment with client expectations and compliance with regulatory requirements.
  Coordinated all event logistics, including venue selection, vendor contracts, registration, travel arrangements, on-site support, and post-event reporting.
  Developed and implemented registration tools and websites, streamlining processes, and improving data collection.
  Proficiently managed virtual, hybrid, and in-person events, demonstrating adaptability and expertise in various event formats.
  
• Project & Team Leadership: Led project teams, effectively facilitating client communication, resolving issues, and ensuring clear communication throughout the event lifecycle.
  Managed and mentored junior team members, reviewing their work, delegating tasks, and providing guidance to foster professional development.
  Created and maintained detailed event timelines and project plans, utilizing project management tools to ensure on-time delivery and adherence to quality standards.
  
• Financial & Vendor Management: Developed and managed event budgets, ensuring responsible resource allocation, and achieving cost efficiencies through strategic vendor negotiations.
  Effectively negotiated and managed contracts with vendors for various services, including venues, catering, transportation, and AV equipment.
  Managed the processing and payment of vendor invoices, ensuring accurate and timely reconciliation.
  
• Relationship & Stakeholder Management: Liaised with hotels, venues, suppliers, and clients, providing regular updates, and fostering strong relationships to ensure seamless event execution.
  Initiated and maintained clear and timely communication with clients and vendors, ensuring all parties had up-to-date information.
  Worked closely with internal and external stakeholders to define event objectives, develop content, and ensure successful outcomes.
  

• Managed speaker bureaus and diverse event types for leading pharmaceutical clients, and worked for the IQVIA after-hours department, providing support with vendor payments, speaker bureau travel, website technical assistance, budget management, and on-site execution.
• Compliance and Regulatory Expertise: Ensured all meetings and programs across the clients adhered to client-specific business rules, SOPs, the Board of Ethics and Compliance guidelines, and pharmaceutical industry regulations.
• Project and Budget Management: Managed projects within established budgets and timelines, aligning with client needs, and adhering to processes and procedures.
• Led and executed specialized projects, including contract negotiations, data management, project setup, financial reviews, process enhancements, and SOP updates.
• Field Force and Therapeutic Area Expertise: Provided administrative and website support to field sales teams for speaker bureau programs.
• Served as an AHM Specialist, advocating for Cosentyx and Cosentyx Rheumatology programs.