Hashim Hassan

Reports to Head of Contract & Procurement

Drilling, Logistics & Field Ops Services -Operations Dept for Onshore production Plant (OPP) & Offshore Platforms (MLJ1/2/3)/ LPC project/ CFR LifeX Project

Responsibility:

• Developed contract pricing exhibits, tenderer instructions, and Call for Tender proformas.
• Prepare & present Bidders List & Strategy (BLS) for Contract Committee endorsement, Partners & Regulator’s approval
• Issue tender COMPANY’s e-sourcing ARIBA
• Managed commercial, finance, and legal qualifications to ensure prompt responses from other divisions (Technical/HSE).
• Manage post-submission clarification meetings
• Carried out commercial tender evaluations and conducted final negotiations with shortlisted tenderers
• Developed strategies for successful contract negotiation through analysis of customer needs and internal resources.
• Negotiated favorable payment terms while maintaining strong contractors relations.
• Prepare and present recommendation of award (RTA) for contract committee approval
• Prepare & finalize the contract document, Create contract reference via SAP
• Assist Technical Duet in post-contract management
• Provided guidance to junior staff on contract interpretation, management, and dispute resolution.

Reporting to the APAC Regional Procurement/ Contracts Manager

Equinor/GPS LPG Gas Terminal (Port Klang), 135,000m³ facility that can handle 1.5Mtpa of LPG

Responsibility

• Led the procurement and contracts functions throughout the lifecycle of the project, from pretender to completion.
• Identified opportunities for cost savings through improved supplier negotiations or alternative sourcing methods.
• Negotiated terms and conditions of contracts with suppliers, vendors, customers, and other stakeholders.
• Drafted various types of contracts such as sales agreements, service agreements, leases.
• Monitored ongoing projects to ensure compliance with all contract specifications and timelines.
• Reviewed invoices from contractors to verify accuracy of pricing and services rendered.

Managing: 50 Contract Administrators (Petronas staff & Technip/Fluor JV staff)

Responsibility:

• Responsible for the overall management of all claims, EOTs & contracts close-out for Package 14, Utilities & Infrastructures
• Resolved any disputes or conflicts that arose from contract performance issues.
• Advised senior management on contractual matters such as renewals, extensions, terminations.
• Supervised and supported Contract Management project personnel, ensuring their training and qualification to perform assigned tasks
• Provided support to project staff in applying and interpreting contract documents
• Assisted project staff in identifying, documenting, and quantifying changes in the work and claims.
• Served as the main contact person for contractual affairs
• Liaised with supervisor, senior managers, and team to provide guidance on contract matters
• Delivered presentations and workshops to employees on contract administration, corporate policies, procedures, guidelines, change management, and delay management.
• Engaged with Legal department as needed for support.
• Performed additional responsibilities as assigned by management
• Provided leadership to Commercial staff and direct reports

• Provide contract services to several oil & gas contractors on contractual matters.

Bongkot project

Responsibilities:

• Handled post-award contract administration for the Bongkot Project
• Executed prompt responses to incoming letters, while also proactively initiating new correspondence and gathering valuable input from stakeholders.
• Facilitate the change management evaluation and approval process, including drafting Change Orders
• Monitoring and ensuring contractor's compliance with contract (technically and commercially)
• Monitored contractor's insurance and securities validity. Ensured compliance with company policies and regulations.
• Confirmed payment milestones
• Maintained registers for all contract matters, such as letters, change management, and insurances.
• Contributed to periodic project reports.
• Evaluated contractor performance against established criteria outlined in the original agreement.

Kebabangan (KBB) Northern Hub development project in the South China Sea

Responsibility:

• Develop within area of responsibility: Project Contract procedures and execution plans
• Provide advice to the Company representative on contractual issues and prepare/validate all contractual correspondence
• Update of a correspondence register and filing
• Analyse requests for change orders and prepare/validate change order documents where appropriate
• Handle Contractor claims, prepare counter claims - liaise with Project team & other entities as necessary
• Ensure all contractual certificates, guarantees and insurances required under the Contract are in place and in due time
• Prepare certificates to be issued to the Contractor by the Company by the contract
• Coordinate the processing of the Contractor's monthly applications for payment and verifying invoice submissions
• The Senior Contract Engineer is responsible for maintaining a database that tracks existence and the evolution of contracts, change orders, certificates, approvals and the like during the life of the project for the Contracts assigned
• To carry out any other duties or tasks that may be assigned by hierarchical superiors
• Participated in dispute resolution proceedings when needed.
• Advised senior management on legal issues related to contracting activities.

LIWAN 3-1 Deepwater Project, Offshore China

Responsibilities:

• Prequalification of suppliers/Bidders for CNOC/HUSKY’s management approval
• Responsible for reviewing & preparation of Tender Plans, Invitation to Bid Documents to ensure compliance with HUSKY, CNOOC (Chinese National Oil Company) and Government requirements and policy
• Review Suppliers/Contractors commercial exceptions & Formalization of contract document/ PO
• Contract administration of all contracts/POs
• Monitoring Delivery status
• Liaise with CNOOC on any Contracts issues
• Liaise with Contractors/Suppliers on contractual matters
• Advise, monitor and keep all contract requirements for the project i.e., insurance, bank guarantees, performance bond and methods for payments
• Keep and monitor all original Contract Documents
• Advise company representatives/ engineers on contractual issues
• Liaison with Husky’s finance department, and external Tax consultants on finance /tax-related issues
• Focal points for all contracts / legal matters & liaise with HUSKY’s corporate and external lawyers
• Ensure that issue of all change orders and variation orders are in line with the contract
• Verify all contractor’s invoices
• Drafting contractual correspondences
• Contract negotiations
• Monitor project costs and provide updates on a monthly basis
• Issue work order completion certificate/contract closure certificate
• Prepare and maintain monthly change orders register
• Prepare & seek CNOOC approval for Additional ACVs/Change Orders for costs above 10% of contract ACV.

West Patricia & KIKEH project

Responsibilities:

• Responsible for reviewing Pre-Qualification Documents, Tender Plans, and Invitation to Bid Documents to ensure compliance with Company, PETRONAS and Government requirements and policy
• Review Contractors' commercial exceptions
• Formalization of the contract document
• Contract administration of all contracts
• Liaise with PETRONAS and other PSCs on any Contract issues/ with Contractors on contractual matters
• Advise, monitor and keep all contract requirements for the project i.e., insurance, bank guarantees, performance bond and methods for payments
• Keep and monitor all original Contract Documents
• Advise company representatives/engineers on contractual issues
• Liaison with MURPHY’s finance department, external Tax consultants and BANK NEGARA on finance /tax-related issues
• Focal points for all contracts/legal matters & liaise with MURPHY’s corporate and external lawyers
• Ensure that issue of all change orders and variation orders are in line with the contract
• Verify all contractor’s invoices
• Drafting contractual correspondences
• Contract negotiations
• Monitor project costs and provide updates on a monthly basis
• Issue work order completion certificate/contract closure certificate
• Prepare and maintain monthly change orders register
• Prepare & seek PETRONAS approval for Additional ACVs/ Change Orders for costs above 10% of contract ACV.

• Coordinates the administration of large, complex contracts with Bechtel clients & Subcontractor
• Reviews the technical and financial progress of each project to assure compliance with contract terms and conditions
• Represents Bechtel in contractual discussions and negotiations with clients and subcontractors
• Directs the activities of assigned personnel in providing business information in the areas of proposal pricing, sub assagnignment coordination decisions and data on prospective clients
• Supervision Received - Reports to and receives direction from the Manager of Contracts
• Supervision Exercise - Provides functional supervision and guidance to Contracts Coordinators, Contracts Analysts, other Senior Contracts Administrators, or other assigned personnel
• Contracts - Maintains contact with group and department managers, Project Managers, Legal staff, Controller’s organization, Business Development representatives, proposals Managers, and client representatives
• Responsible for the administration of assigned prime contracts
• Monitors the progress of each project to ensure compliance with contractual terms and conditions
• Report financial or technical deviations from the contract to the appropriate level of management
• Prepares documentation relating to contractual rights, obligations and performance
• Coordinates the preparation of change orders for presentation to client representatives
• Represents Bechtel in contractual discussions and negotiations
• Directs pricing specialists in preparing project cost estimates for client proposals
• Directs the preparation of material for use in determining whether a proposal should be submitted to prospective clients
• Directs the processing of interdivisional service agreements both as the sponsoring and performing organization to ensure compliance with appropriate Bechtel Directives
• Directs the activities of staff responsible for preparing and presenting reports on the status of prospects for Business Development representatives
• Conducts performance evaluations by approved procedures
• Administers information programs with responsible division personnel to ensure mutual understanding and fulfillment of contract terms and conditions.

BCOT & MNLG-2 expansion project (3 additional trains)

Responsibilities:

• Responsible for the procedure coordination and bid preparation of tender i.e., prequalification documents, analyzing and preparation of bids, contractors and suppliers
• Inquiries, estimates, commercial qualifications, tender clarifications with clients and other relevant duties related to bids proposal, monitoring & supervising consultants, getting permits/approval from relevant local authorities, organizing and chairing site and project meetings, monitoring overall project budget and schedule and all other relevant project management duties
• Develop technical & commercial criteria for the tender plan together with the user department, prepare & seek Tender Committee & PETRONAS approval for the tender plan, and Prepare & seek PETRONAS approval for technical & award recommendations
• Prepare & seek PETRONAS approval for the Overall Contracting Strategy (OCS)/Development Plan
• Liaise with the Contractor's respective Quantity Surveyor/Contracts and Estimating Engineer on contractual matters and progress payment
• Be aware of all contract requirements for the project i.e., C.A.R, performance bond and methods for payments
• Advise company site representatives/project engineers on contractual issues
• Ensure that issue of all requests for quotation, change orders and variation orders are in line with contract
• Verify all material quantities and manpower utilization claims by the contractor as outlined in the contract
• Drafting contractual correspondences
• Contract negotiations
• Monitor project costs and provide updates every month
• Verify all timesheets on change orders witnessed by the project engineer and respective inspectors
• Issue work order completion certificate/contract closure certificate
• Liaise with the contractor's planning engineer on progress reporting
• Prepare monthly request/change orders register complete with justification
• Prepare & seek PETRONAS approval for Additional ACVs/ Change Orders for costs above 10% of contract ACV.

Baram Delta Gas Gathering phase 1

Responsibilities:

• Responsible for the co-ordination and preparation of budget
• Monitor and follow up progress and verify expenditure against both the budget and the approved contract value and Petronas review limit
• Ensure all change orders are justifiable and promote consistency between yards on contract interpretation for change orders and variation orders procedures
• Liaise with Project Accountants and fabrication liaison engineers on upgrading turn around documents and budget preparation and review
• Drafting contractual correspondences
• Prepare technical & commercial criteria for the Tender plan with the user department
• Prepare & seek PETRONAS approval for technical Tender plan/Award recommendation
• Prepare prequalification and tender documents
• Evaluation of tender proposals and drafting of award recommendation reports
• Materials purchasing
• Assist yard terms in the settlement of claims and financial disputes, contract negotiation and finalization
• Keeps historical records of all fabrication, Hook-up and Commissioning project costs in a database and lilies with the planning department on cost estimating manual updates
• Front-end support to the project team
• Prepare weekly highlights for the engineering Department (Bardegg Project) and PETRONAS
• Prepare Monthly Engineering Report (Bardegg Projects)
• Responsible for the preparation of the project commitment status
• Focal point for coordinating safety courses and offshore traveling for the project
• Prepare & seek PETRONAS approval for Additional ACVs/ Change Orders for costs above 10% of contract ACV
• Hook-up & Commissioning procurement support i.e., purchasing/ material & equipment delivery status.

Project involvement: Offshore Italy Jackets and Platform Installation (Proposals)

Trans Mediterranean Undersea Pipe Laying, Italy & Algeria (Proposals)

• Coordinated procedures and prepared tenders, including prequalification documents, bid analysis, and subcontractor/supplier preparation.
• Managed commercial qualifications and inquired about relevant duties related to bids proposal.

Project involvement: Sarawak Shell Cat III Hook-up & Commissioning Barge Project

• Responsible for the procedure coordination and bid preparation of tender i.e., prequalification documents, analyzing and preparation of bids, subcontractors and suppliers
• Inquiries, estimates, commercial qualifications, tender clarifications with clients and other relevant duties related to bids proposal, monitoring & supervising consultants, getting permits/approval from relevant local authorities, organizing and chairing site and project meetings, monitoring overall project budget and schedule and all other relevant project management duties
• Initially to set up and monitor a tool-equipment usage procedure to document company resources utilized offshore for invoicing purposes
• To advise the Construction Superintendent, Warehouseman and Barge Administration on the contract
• To advise the Construction Superintendent and the Warehouseman on the Material Transfer procedure to ensure the company get the appropriate payments for additional equipment/material
• Contract verification on Contractual equipment availability status vis-a-vis client imposed % deduction
• Complete statistic frequency of non-availabilities
• Establish and monitor reporting producers to assist in ensuring the Daily Cost Control Sheet (DCCS) and the Daily Status Report and capture all revenue items for the company
• Directly review, update and approve the DCCS daily and the D.S.R
• Co-ordinate with and represent the company with cost/revenue items directly with the client's Quantity Surveyor
• Conduct cost/economic studies, price quotations and recommendations to management or purchase and/or reinstatement deficiency
• To monitor and supervise subcontractors’ claims etc
• To analyze and compile the bi-monthly CAT III barge program summary report for Shah Alam Corporate Office and SSB Monthly
• To analyze material/equipment/personnel supply request telex from SSB to ensure that the company meets the contractual requirements and gets appropriate payments for additional items/personnel
• Involved in the preparation of tender and quotation for bidding
• Drafting contractual correspondences
• Contract negotiation, prepare contracts claims and change orders
• Monitoring & supervising consultants getting permits/approval from relevant local authorities, organised and chaired site and project meetings, monitor overall project budget and schedule and all other relevant project management duties.

Project involvement: Fabrication of Offshore Jackets, Helipad, Pipe spools, Maintenance work for Sarawak Shell (Estimator & Contracts Administration)

• Responsible for the preparation of Lump Sum Estimates, Cost Estimates and Bid Proposals, Progress Reports, Weekly and Monthly Minutes of Meetings, Monthly Reports, Man-hour Compilation, Evaluation of Quotations, and Material Take-Off
• Prepare and Liaise with the Client's respective Quantity Surveyor/Contracts and Estimating Engineer on contractual matters and progress payment
• Be aware of all contract requirements for the project i.e., C.A.R, performance bond and methods for payments
• Advise project managers/project engineers on contractual issues
• Ensure that issue of all requests for quotation, change orders and variation orders are in line with contract
• Verify all material quantities and manpower utilization claims as outlined in the contract
• Drafting contractual correspondences
• Contract negotiations
• Monitor project costs and provide updates every month
• Verify all timesheets on change orders witnessed by the project engineer and respective inspectors
• Liaise with the planning engineer on progress reporting
• Prepare monthly request/change orders complete with justification.

• Managed and successfully completed shutdown project within specified timeframe.
• Responsible for the coordination and preparation of the budget
• Monitor and follow up on progress and verify expenditures against both the budget and the approved contract value
• Ensure all change orders are justifiable and promote consistency between yards on contract interpretation for change orders and variation orders procedures
• Liaise with Project Accountants and project engineers on upgrading turnaround documents and budget preparation and review
• Drafting contractual correspondences
• Prepare prequalification and tender documents
• Evaluation of tender proposals and drafting of award recommendation reports
• Assist the commissioning team in materials purchasing
• Assist yard terms in the settlement of claims and financial disputes, contract negotiation and finalization
• Keeps historical records of all project costs in a database and liaises with the planning department on cost-estimating manual updates
• Front-end support to the project team
• Prepare weekly highlights for the Engineering Department
• Prepare Monthly Engineering Report
• Responsible for the preparation of the project commitment status
• Normal operation duration
• Responsible for the Monitoring and Supervision of Weekly, Monthly, and Yearly shutdown predictive maintenance programs, updating and compiling technical data, and evaluating various maintenance problems for the preparation of the maintenance planning program.

• Managed contract agreements for various construction projects

• Conducted tender evaluation
• Performed contract administration duties

• Conducted diverse quantity survey duties