Hassen Bulale

• Responsible for all the HR and Administration activities in the country office. Provide advices on the processes, and procedures of HR tasks and departmental needs. Support different level managers on different aspects of HR, such as recruitments to maintain a fairness and transparency of any recruitment, and ensure to maintain a smooth onboarding process.
• Take the lead the regular review, and update of the departmental policies, processes, and procedures to ensure that they are in tandem with the country’s labour law, organization’s standards and are HR Best practices.
• Partner with the Business Partner Coordinator on delivering good HR services, and supports need from department, including advising the recruitment procedures, and document HR guidelines, processes, and procedures in a smooth, and continues manner.
• Work with the finance team to prepare timely staff payroll and employee benefits on a monthly basis. Ensure correct payments is issued on timely manner. Receive comments and queries on these regard to clear out doubts and queries accordingly.
• Prepare timely HR reports within the scope of work. And ensure report contains all the necessary information, and updates on timely basis and share with the concerned managers on timely manner.
• Identify the training needs through the performance management process, or other business processes for management information and decision making. Accordingly, develop HR trainings, and development strategies with line managers, by considering immediate and long-term requirements.
• Ensure planning, directing, and delivering training and development programs including staff inductions to accomplish the organization's goals and to design and implement appropriate e-learning strategies.
• Analyzes legal obligation to ensure compliance of both local laws/country law and audit requirement. Serve as custodian of organizational values and different policies and procedures.

• Provide the required HR support, and contribution to overall HR activities in the region programs and participate the recruitments of Hargeisa and Awdal Region offices.
• Ensure the timely procurement of both office supplies related to general office administration, and needed support on timely bases, advice on the need and consult by the respective person on time.
• Provide advices on all aspects of HR and Administration to Field Managers.
• Review employment contracts and agreement date, and consistencies on periodic basis.
• Manage the staff entry and exit process of both offices, staff benefit, People soft on staff data etc. in timely manner. keep the People Soft System updated on any change.
• Provide continues follow up on office supplies, time sheets and monthly payroll preparation on timely basis in collaboration with Finance team of both the country and regional level.
• Manage staff contracts and ensure all contracts are updates accordingly.
• Work as safety focal person on field level in collaboration with the Cov-19 taskforce and country HR team.
• Compound Cleaning and arrangement: Ensure office compound is well organized, cleaned and standby vehicles are parked properly.
• Pity cash and premises maintenance and repair cost management: Support processing, and managing routine administrative, and financial activities in various functional areas, such as dispensing payments of daily laborers, and skilled labour who fixes office need maintenance and repairs to contribute to the effective and timely management of resources.
• Office utility bills: Make sure timely payments of office utility bills, such as electric, water, internet and land line telephone bills. Facilitate their payments on monthly basis.

• Ensure smooth management of day-to-day administrative function, and requirement in the office.
• Ensure all interview tests are planned, communication with candidates, and invitation of panel members and arrangement of interview spaces are done on time.
• Ensure well-balanced gender equity and equality within the area of work. Particularly in recruitment and selection processes.
• Collect all recruitment files and documents, and open folders to record process on recruitment progress. Keep all recruitment documents confidential with limited access by others.
• Provide a support to employee medication and treatment process. Advice staff members and immediate family members to get quality treatment. Ensure their treatment records are kept confidential and for future retrieval.
• Responsible for the effective use and functioning of FAIDO premises and all properties in Awdal Region offices.
• Ensure that all office administration related documents are filed properly and shared with the concerned staff.
• With support of HR Admin Manager, maintain smooth communication with service providers/contractors for booking of guesthouse, hotels, meeting halls, etc. services.
• Identify vacant position. Asses the need, and initiate recruitment process in collaboration with related department heads and produce all the required reports.
• Ensure the timely procurement of office administrative supplies. maintain its records and report progresses.

Office Supplies: Collaborate with the Office and guesthouse cooks, and cleaners, to identify the required office supplies on monthly basis. Process procurements on time and avoid delay of delivery.

• Kitchen materials: (Sanitation and disinfectant items, drinking and food items, cooking and fuel items, cleaning and detergent items, utensils etc.)
• Stationaries and Office Furniture: (Printers and printing toners, tables and chairs, white papers and inks, pen and markers, envelop and file folders, staplers and stables, binder clips and bunchers, cabinet files and cupboards, flip-charts and stand flip-charts, projectors and etc.)
• Health and safety materials: (Fire-extinguishers and fire-warner, Gloves, Safety glasses and shoes, earplugs or muffs, hard hats, vests and full body suits, water dispenser and frigs, sprayer insect killers, first aid kits and etc.)
• Office Repairing and Maintenance Items: (Plumbing and electric fixing tools, tables and cupboard fixing tool, printers and computers fixing tools, dishes, TVs and projectors fixing tools and etc.)

• Prepare payment orders and ensure proper follow up that payments are made on time for suppliers, contractors, and vendors.
• Prepare and collect quotation request(s) from supplier(s) (whenever its needed), and make sure to follow proper procedures in collaboration with Purchaser and other procurement teams.
• Prepare monthly Logistic report to logistic and procurement process owner, and all concerned management in each month. In good quality and with attention to details.
• Provide equal opportunity to vendor or suppliers to make price and specification quotations, and always accord prompt, and courteous reception, fair and equal treatment to all vendors/suppliers and their representatives.
• Identify opportunities for new integrated supply agreements and continue to be informed about sources of supply, services and materials, methods and interact with suppliers.
• Distribute requests for quotations or invitation to tender and bid documents for suppliers, participate in the selection of the suppliers based on criteria.
• Conduct a comparative analysis on supplier prices, carry out price surveys and maintain price list for routinely purchased items from preferred vendor/suppliers and ensure prices changed by the suppliers are the market prices.
• Ensure vehicle movement plans and follow up requests regarding vehicles are submitted ahead of time. Integrate with the senior management and other employees for its execution.
• Make sure that all fixed assets are registered and quarterly update is provided to the senior management.
• Carrying out market assessment to identify potential vendors through supplier mapping exercise which will provide adequate supply chain efficiency to offices and keep records of supplier database and maintain files of current market prices for commonly bought items.
• Take lead to ensure a wider framework agreement (FA) process for all category utilized by the office departments.
• Review and evaluate the performance of the suppliers. identify potential, credible and competent vendor, and maintain contact with suppliers, conduct price comparison order to get the best price and quality materials.
• Control assets and property movements within and outside office/compound.
• Establish tracking for the in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely manner with the right quantity and quality of delivered consignments.
• Responsible for assessing market condition and possibility available for procurement and deciding which procurement method is the most appropriate and required for each procurement schedule.
• Manage and control the vehicles movements, by identifying which vehicle is working for what, ensure the office vehicles are used properly.
• Control vehicle fuel conception and monitor driving speeds by the drivers.
• Prepare fuels and process payments by collecting recites from the fuel stations and calculate accordingly the amount of fuel used against the KM driven and ensuring the purpose of movement.