Hayley Carolan
Ben Lomond,CA
Summary
Dynamic financial professional equipped with in-depth experience in the administration of vital business processes. Background in supporting operational workflows and enhancing team productivity. Proven track record in streamlining processes and fostering productive collaboration. Committed to efficient handling of various tasks in a fast-paced environment and adapting to dynamic fields with strong communication and problem-solving abilities. Seeking opportunities to apply and grow versatile skills in a supportive setting. Skilled in multitasking, enhancing productivity, and adaptability. Known for strong work ethic, eagerness for process improvement, and aptitude to learn and apply new knowledge with skill and efficiency.
Overview
5
5
years of professional experience
Work History
AP Associate
Chaminade Resort & Spa
08.2024 - Current
- Developed and implemented strategies to streamline the AP process.
- Managed the daily income journal for the resort.
- Built an effective system which decreased the number of AP errors by about 15%.
- Managed and processed up to 600 monthly invoices.
- Established strong relationships with key department heads, facilitating effective communication across departments and teams.
- Built reports of monthly accruals and expenses.
AP/AR Manager
Digital Market Media, Inc
07.2021 - 03.2024
- Charged with building effective processes around AP, AR, and collections resulting in a net decrease of $30,000 in payroll expenses.
- Achieved expert certification in Bill.com.
- Overhauled the accounts payable system, transitioned to Bill.com, and completed more than 45 vendor invoices per month while setting up a two-tier approval system to streamline the accounts payable process to be 50% more efficient and solve international payment distribution challenges.
- Responsible for ensuring the accuracy of all invoicing up to 1,100 client invoices per year with the average invoice equaling $10,268.
- Responsible for ensuring the accuracy of all accounts reconciliations with up to 560 vendor payments per year totaling just under $4M annually.
Mathematics Teaching Intern
Cal Teach, University of California, Santa Cruz
09.2023 - 12.2023
- Clearly presented and explained geometric, trigonometric, and algebraic concepts and material to fast-tracked high school students.
- Assisted classroom teacher with grading projects, homework and assignments.
- Served as mentor to students, answered questions, provided tutoring services and offered one-on-one lesson reviews.
- Developed strong relationships with students, fostering a positive learning environment for all.
Financial Administrative Assistant to the CFO
Digital Market Media, Inc
01.2021 - 07.2021
- Extensive work in QuickBooks.
- Accurately invoiced clients weekly, bimonthly, and monthly. Monthly invoices up to $2MM per month.
- Processed weekly payroll which included bonus pay, FFCRA, PTO, and sick time, totaling $3.5MM per year.
- Vendor over billing: saved the company over $15,000 within the first six months.
- Collections: 99% of accounts receivable collected on time, 0% delinquent accounts
HR Administrative Assistant
Digital Market Media, Inc
07.2020 - 01.2021
- Supported payroll processing by accurately tracking time and attendance records, reporting discrepancies to management as needed.
- Maintained confidentiality of sensitive HR information, adhering to strict privacy guidelines at all times.
- Extensive knowledge and proficiency in the Paylocity HR management system.
- Implemented emergency Covid response process including FFCRA.
- Complete process responsibility for onboarding new employees, employee I9 documentation, workers' compensation updates, terminations, and promotions.
- Successfully trained my replacement following my promotion.
Marketing Assistant
Digital Market Media, Inc
01.2020 - 07.2020
- Working with the CEO, I designed, created, and executed a direct-to-consumer channel that generated $5.5 million in revenue within the first 2 years.
- The CEO recognized my flair for process creation and management and offered me an opportunity to learn more about other areas of the business.
Education
Bachelor of Arts - Mathematics And Economics
University of California, Santa Cruz
Santa Cruz, CA06-2024
Associate of Science - Business Administration
Cuesta College
San Luis Obispo, CA05-2022
Skills
- Attention to Detail
- Microsoft Excel & Suite
- Accounting
- Process Creation and Improvement
- Cash Management
- Time Efficiency
- Organization
- Delegation
- Communication
- Adaptability
- Mathematics
Timeline
AP Associate
Chaminade Resort & Spa
08.2024 - Current
Mathematics Teaching Intern
Cal Teach, University of California, Santa Cruz
09.2023 - 12.2023
AP/AR Manager
Digital Market Media, Inc
07.2021 - 03.2024
Financial Administrative Assistant to the CFO
Digital Market Media, Inc
01.2021 - 07.2021
HR Administrative Assistant
Digital Market Media, Inc
07.2020 - 01.2021
Marketing Assistant
Digital Market Media, Inc
01.2020 - 07.2020
Bachelor of Arts - Mathematics And Economics
University of California, Santa Cruz
Associate of Science - Business Administration
Cuesta College
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