Hayley Meyers
Pasadena,CA
Summary
Dynamic Office Assistant with a proven track record at Reach For The Barres, excelling in customer service and time management. Enhanced workflow efficiency through organized filing systems and effective communication, contributing to increased customer satisfaction. Skilled in data entry and fostering a positive team environment, ensuring smooth operations and support for staff as well as customers.
Overview
9
9
years of professional experience
Work History
Office Assistant
Reach For The Barres
Atwater, CA
06.2018 - 12.2022
- Managed daily office operations and maintained organized filing systems.
- Assisted in scheduling appointments and coordinating meetings between the studio owner & customers.
- Handled incoming communications, including phone calls and emails, efficiently.
- Processed and maintained accurate records of office supplies and inventory levels.
- Supported team members with administrative tasks to enhance productivity.
- Implemented office organization strategies to improve workflow efficiency.
- Developed positive relationships with customers through effective communication.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Purchased and maintained office supplies.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Facilitated smooth workflow by efficiently handling multiple administrative tasks simultaneously, prioritizing according to urgency and importance.
- Supported staff on special assignments and ad hoc projects.
Office Assistant
New York Life Insurance Co
Glendale, CA
01.2014 - 12.2014
- Managed office supply inventory, ensuring availability of essential materials for daily operations.
- Coordinated scheduling for meetings and client appointments to optimize workflow efficiency.
- Developed and maintained filing systems to enhance document retrieval processes.
- Assisted in preparing reports and presentations, contributing to effective communication within the team.
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
- Facilitated better customer service by promptly addressing inquiries and concerns via phone and email.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Coordinated and scheduled meetings and appointments.
- Edited and proofread documents for accuracy and completeness.
- Processed incoming and outgoing mail and packages according to established procedures.
Education
No Degree - Early Childhood Education
University of California, Los Angeles
Los Angeles, CAHigh School Diploma -
La Salle College Prepatory High School
Pasadena, CA06.2004
No Degree - Early Childhood Education
Pasadena City College
Pasadena, California, CASkills
- Customer service
- Dedicated team player
- Verbal communication
- Data entry
- Positive attitude
- Time management
Timeline
Office Assistant
Reach For The Barres
06.2018 - 12.2022
Office Assistant
New York Life Insurance Co
01.2014 - 12.2014
No Degree - Early Childhood Education
University of California, Los Angeles
High School Diploma -
La Salle College Prepatory High School
No Degree - Early Childhood Education
Pasadena City College