Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Websites
Timeline
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Haylie Allcott

Haylie Allcott

Gallatin,TN

Summary

Enthusiastic administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding interpersonal skills and polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Strong work ethic, adaptability, and integrity. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

11
11
years of professional experience

Work History

Administrative and Production Assistant

Spring Hill Studios
Spring Hill, TN
07.2024 - Current
  • Maintain communication between CEO and team members
  • Collaborated with engineers and producers to ensure that songs met industry standards.
  • Researched new recording technologies and techniques to stay up-to-date on industry trends.
  • Developed and implemented successful social media campaigns to support company objectives.
  • Managed the daily operations of all assigned social media accounts.
  • Created engaging content for multiple social media platforms
  • Co-produce vocals with CEO with acute attention to detail to insure the best product for clients
  • Create demos, including recording piano tracks and vocals
  • Collaborate with contractors on a variety of projects both dealing with music production, as well as company marketing and social media
  • Work on additional creative projects such as lyric videos, Spotify canvases, and social media content for clients
  • Edit and produce videos for marketing clients

Chief Administrative Officer

TopCoat Painting
Indianapolis, IN
07.2021 - 04.2023
  • Developed and implemented policies, procedures, and practices to ensure efficient operations of the organization.
  • Organized and coordinated administrative activities, such as staff meetings, budgeting, recordkeeping, and organizing team projects.
  • Organized and maintained filing systems for confidential documents, correspondence, and reports.
  • Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
  • Managed calendars to ensure efficient use of time; scheduled appointments as needed.
  • Performed data entry tasks including entering financial transactions into the company's accounting system.
  • Compiled daily activity logs and updated records with pertinent information on a regular basis.
  • Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
  • Developed new filing systems to improve accuracy of document retrieval processes.
  • Provided assistance with special projects as assigned by management team members.
  • Conducted research online using various search engines to locate requested information quickly and accurately.
  • Monitored email accounts regularly and responded appropriately within established timeframes.
  • Monitored office inventory to maintain supply levels.
  • Supported senior leadership during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
  • Assisted organizational efforts by filing, entering data and answering phones.

Personal Assistant

Wendy Fitzgerald
Cincinnati , OH
04.2014 - 02.2018
  • Performed calendar management and scheduling of appointments for the executive.
  • Organized travel arrangements, including flights, transportation, and accommodation.
  • Prepared documents such as reports, presentations, agendas, and correspondence.
  • Maintained confidential files related to personnel records or other sensitive information.
  • Checked personal and professional activities to remind employer of priority tasks and deadlines.
  • Utilized technology efficiently, including Insightly's CRM system, to enhance productivity and organization.
  • Organized and maintained digital and physical filing systems for easy access and retrieval of documents.
  • Monitored and responded to emails and calls, ensuring timely communication with stakeholders.
  • Prepared records of client progress and services performed under care.
  • Organized personal and professional calendars with reminders for upcoming meetings and events.

Education

Bachelor of Arts - Fine Arts

Milligan University
Elizabethton, TN
05-2010

Skills

  • Personal Correspondence
  • Calendar Management
  • Project Coordination
  • Invoice Processing
  • Database entry
  • Client Relations
  • Strong interpersonal skills
  • Social Media Savvy
  • Customer Service
  • Screening incoming calls
  • Excellent communication skills
  • Advanced computer skills
  • Dedicated Team Player
  • Schedule Management
  • Staff Collaboration
  • Administrative Support
  • Database Maintenance
  • File and database management
  • Professional phone etiquette
  • Customer Needs Assessment
  • Accurate and detailed
  • Discretion and Confidentiality
  • Resourceful
  • Travel Arrangement Coordination
  • Flexible Schedule
  • Attention to Detail

Affiliations

  • Mother of 3 girls
  • Singer/songwriter
  • Worship leader

Accomplishments

  • Artist on Spotify with first release in fall of 2023 that has almost 180,000 streams
  • 32K followers on Tiktok

Timeline

Administrative and Production Assistant

Spring Hill Studios
07.2024 - Current

Chief Administrative Officer

TopCoat Painting
07.2021 - 04.2023

Personal Assistant

Wendy Fitzgerald
04.2014 - 02.2018

Bachelor of Arts - Fine Arts

Milligan University

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Haylie Allcott