Hazel Ann Phillip

Legal Assistant

Law Office of Julian L Alfonso

Jamaica, New York

04.2012 - Current

Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
Greeted clients upon arrival at office and provided assistance as needed.
Updated databases with new information received from attorneys or clients.
Coordinated travel arrangements for attorneys as required by firm policy or client needs.
Scanned physical documents into electronic format for storage in a secure database system.
Processed incoming mail on a daily basis.
Answered phones promptly while providing courteous customer service.
Performed basic bookkeeping duties including tracking payments received from clients.
Maintained inventory levels of office supplies necessary for day-to-day operations.
Handled telephone calls, meeting plans and conference organization requirements.
Filed clients' legal documents in relevant courts for processing.
Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
Booked travel arrangements for firm attorneys and support staff.
Created and updated case management and client account databases.
Drafted correspondence, documented data and submitted materials to appropriate parties.
Responded to client calls and inquiries to deliver applicable information.
Organized legal documents in company filing systems and databases.
Oversaw legal team appointments, hearings and depositions schedules.
Liaised between attorney and outside counsel, exchanging information.
Proofread drafts of legal documents for accuracy in grammar and punctuation.