Hazem Mahmah
Dubai,UAE
Summary
Organized and hardworking Event Staff Member with experience supporting planning and implementation of events for high level delegations. Liaises with guests regarding seating arrangements and special accommodations. Works with vendors to address client requests for specific services, contributing to repeat business. Service-oriented Event Assistant accomplished in helping plan and deliver events such as USG and ASG visits and all staff retreats. Detail-oriented and highly creative in putting together resources for small and large-scale events. Excels in coordinating paperwork, tracking schedules and maintaining strong vendor relations. Detail-oriented professional promoting expertise in supply chain planning. Confident Procurement Specialist knowledgeable in managing vendor relations, tracking products and the methods needed to obtain the best pricing. Respectful Procurement Specialist with understanding of supply and demand and discerning eye for inventory level evaluation. Bilingual go-getter experienced in coordinating with vendors regarding logistics.
Overview
13
13
years of professional experience
Work History
Procurement Associate
United Nations Office of coordination of Humanitarian Affairs
05.2021 - Current
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Established administrative work procedures to track staff's daily tasks.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Researched and identified potential new suppliers to increase vendor base.
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
- Carefully read and interpreted requisition orders to understand specialized terms and requirements.
- Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
- Provided accurate and up-to-date records of leading procurement procedures.
- Negotiated with vendors on freight costs, cutting shipping prices by 20%
Admin Clerk
UNOCHA
03.2015 - 05.2021
- Entered data into system and updated customer contacts with information to keep records current.
- Created and updated records and files to maintain document compliance.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Input data and processed system change to generate accurate reports.
- Balanced multiple roles to accomplish diverse tasks and make larger impact to organization.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
- Interacted with customers by phone, email, or in-person to provide information.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
Administrative Assistant
Mercato Moda
01.2013 - 02.2015
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Created and maintained databases to track and record customer data.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
Accountant
DnM Style Ltd
06.2010 - 12.2012
- Handled day-to-day accounting processes to drive financial accuracy.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Gathered financial information, prepared documents, and closed books.
- Established clear objectives and goals for each event, drove execution toward goals and measured and monitored results to track impact.
- Researched vendors and locations, liaised between event staff and facilities and arranged teams to coordinate event setup and teardown.
Education
MBA - Business Administration
Syrian Virtual University
Damascus, Syria09.2022
Bachelor of Science - Business Economics
Damascus University
Damascus, Syria11.2013
High School Diploma -
Tonb Boy's School For Secondary Education
Ras Al Khaima, United Arab Emirates06.2007
Skills
- Problem-Solving
- Cultural Awareness
- Dependable and Responsible
- Interpersonal Communication
- Flexible and Adaptable
- Good Telephone Etiquette
- Google Workspace
- Data Entry
- Catering
- Issue and Complaint Resolution
- Team Bonding
- Data Evaluation
- Data Management
- Labor Control
- Documentation
- Office Equipment Maintenance
Timeline
Procurement Associate
United Nations Office of coordination of Humanitarian Affairs
05.2021 - Current
Admin Clerk
UNOCHA
03.2015 - 05.2021
Administrative Assistant
Mercato Moda
01.2013 - 02.2015
Accountant
DnM Style Ltd
06.2010 - 12.2012
MBA - Business Administration
Syrian Virtual University
Bachelor of Science - Business Economics
Damascus University
High School Diploma -
Tonb Boy's School For Secondary Education
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