Heather Bailey
Caldwell,ID
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Has had experience in multiple desks and Is always motivated and willing to learn more.
Overview
10
10
years of professional experience
Work History
Accounting Clerk
Auto Ranch Group
10.2023 - Current
- Receipt and balances parts and service deposits
- Receipt AR checks and miscellaneous checks
- Processes aftermarket cancellations
- Submit payment and post product submissions & lot theft
- Reconcile and pay RecovR monthly invoices
- Receipts in reserve payments
- Receipts in credit card transactions and balances credit card statements
- Posts Factory invoices and reconciles parts statement
- Posts and pays advertising invoices
- Reconciles schedules
- Reconcile salesperson commissions for payroll
- Inputs accounting adjustments in StoneEagle for monthly reports
Office Manager
Moss Bros Auto Group
10.2018 - 10.2023
- Maintained computer and physical filing systems.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Complete statistical data and submit Financial Statements
- Balance and submit sales tax return
- Submit Tire/Battery tax return
- Review/work Office schedules at mid-month and end of month
- Handling or delegating basic office tasks
- Ensuring company productivity and efficiency
- Calculate manager pay to send to payroll
- Manage and help fellow employees under me
- Posting and reconciling monthly reserve payments and statements
- Post factory invoice and reconcile weekly/monthly parts statements
- Balance Parts & Service cash
- Post incentive/rebate payments
- Post car deals when needed
- Review trend report for any variances at end of month
- Pay monthly and annual license and permits
Cancellations, Remittance Desk
Moss Bros Auto Group
02.2018 - 10.2018
- Reported New and Used vehicle sales to the factory
- Submitted factory rebates when reporting new vehicles
- Submit customers service contracts, gap, Paint & Fabric, and GPS forms with payment
- Cancel and refund customers service contracts and gap refund requests
- Submitted Factory service contracts such as Mopar, Honda Care and Toyota care
Payoffs and Flooring Desk
Moss Bros Auto Group
07.2017 - 01.2018
- Payoff new units in Comerica that were sold or dealer traded
- Floor new units that are dealer trades or a rescinded unit being brought back into our inventory
- Payoff customers loans on traded in vehicles that had a lienholder
- Send customers Low Payoff Checks that are due to them
- Call banks to see when we will receive title after 25 days after payoff date
Cash Room Clerk
Moss Bros Auto Group
06.2016 - 06.2017
- Balanced safe.
- Performed daily account reconciliation and payroll verification to maintain daily records.
- Prepared bank deposits and corporate cash shipments.
- Verified cash flow and electronic transactions from credit card system to balance registers.
- Followed company policies, procedures and practices for accurate recordkeeping and loss prevention.
- Maintained petty cash records of debits and credits in accordance with established policies and procedures.
- Researched and resolved account discrepancies.
- Entered figures using 10-key calculator to compute data quickly.
- Scanned all checks deposited to the bank acconts
Banking Reconciliation, Credit Card Desk
Moss Bros Auto Group
01.2016 - 06.2016
- Balanced comerica and Chase bank statements monthly
- Posted credit card transactions for finance
- Posted credit card transactions for Parts & Service
- Balanced the credit card monthly statements
- Posted the credit card payments to charge accounts
New Vehicle Inventory Clerk
Moss Bros Auto Group
09.2015 - 01.2016
- Completed physical inventory counts each month.
- Performed data entry and completed proper paperwork.
- Recorded information, shortages and discrepancies to keep records current and accurate.
- Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
- Stock in and purchase incoming units
- Checked prices and calculated totals for accurate invoice processing.
- Ensured incoming units had a Pre Delivery Inspection
Name Merger
Moss Bros Auto Group
06.2015 - 08.2015
- Merged multiple customer numbers under customers name
Education
Bachelor of Arts - Bachelors of Business Adminstration
Strayer University
Washington, DC06.2027
Associate of Arts - Associates in Arts Business Administration
Strayer University
Washington, DC06.2022
High School Diploma -
Ramona High School
Ramona, CA06.2014
Skills
- Team Management
- Report Preparation and Analysis
- Office Management
- Monthly Closings
- Sales Tax Filings
- Account and Ledger Reconciliations
- Profit and Loss Statements
- Skilled in Microsoft Office
- Cash Flow and Reconciliation
Timeline
Accounting Clerk
Auto Ranch Group
10.2023 - Current
Office Manager
Moss Bros Auto Group
10.2018 - 10.2023
Cancellations, Remittance Desk
Moss Bros Auto Group
02.2018 - 10.2018
Payoffs and Flooring Desk
Moss Bros Auto Group
07.2017 - 01.2018
Cash Room Clerk
Moss Bros Auto Group
06.2016 - 06.2017
Banking Reconciliation, Credit Card Desk
Moss Bros Auto Group
01.2016 - 06.2016
New Vehicle Inventory Clerk
Moss Bros Auto Group
09.2015 - 01.2016
Name Merger
Moss Bros Auto Group
06.2015 - 08.2015
Bachelor of Arts - Bachelors of Business Adminstration
Strayer University
Associate of Arts - Associates in Arts Business Administration
Strayer University
High School Diploma -
Ramona High School
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