Heather Alexander
Missoula,MT
Summary
Dynamic professional with a proven track record at the University of Montana-Grizzly Athletics, excelling in budget management and compliance monitoring. Recognized for fostering team collaboration and achieving successful audit results through meticulous attention to detail. Adept at problem-solving and building relationships, ensuring financial integrity and operational efficiency.
Experienced with developing and executing athletic programs that drive performance and success. Utilizes strategic planning and team collaboration to enhance operational efficiency and athlete development. Knowledge of leadership and communication skills critical in coordinating events and fostering supportive environment.
Overview
30
30
years of professional experience
Work History
Assistant Athletic Director Business Opertations
University of Montana-Grizzly Athletics
11.2022 - Current
- Managed budgets for various athletic departments, ensuring proper allocation of funds for equipment, travel expenses, and other necessities.
- Built trust with athletes and coaching staff by being courteous, respectful, responsible and professional at all times.
- Monitored expenditures against budgets, identifying variances and recommending corrective actions.
- Prepared comprehensive reports on budget performance for senior management review.
- Assisted in the development of policies related to budget management and fiscal responsibility.
- Assisted in the preparation of annual budgets, working closely with department heads to gather necessary information.
- Achieved successful audit results through diligent record-keeping and strict adherence to internal controls.
- Provided training and guidance to junior analysts, fostering a collaborative work environment conducive to professional development.
- Collaborated with management teams to establish realistic budgets that support organizational growth objectives.
Budget Analyst
University of Montan-Athletics
11.2000 - 11.2022
- Managed budgeting processes, ensuring alignment with organizational goals and objectives.
- Prepared monthly account reconciliations to support financial reporting accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Coordinated with vendors to resolve billing discrepancies efficiently.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
Administrative Assistant
University of Montana-Rual Institue on Disabilities
05.1995 - 11.2000
- Streamlined office operations by implementing efficient filing and documentation systems.
- Coordinated scheduling for executive meetings, ensuring optimal time management and resource allocation.
- Managed correspondence through various channels, maintaining professionalism and accuracy in communication.
- Organized company events, enhancing team collaboration and fostering a positive workplace culture.
- Supported financial processes by preparing invoices and tracking expenses with precision.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Oversaw the reconciliation of grant expenditures with funding agency guidelines, ensuring accuracy.
- Collaborated with program managers to develop budgets aligned with project objectives and funding requirements.
- Analyzed budget variances to identify discrepancies and recommend corrective actions.
Education
High School Diploma -
Sentinel High School
Missoula, MT01-1993
University of Montana
Missoula, MTSkills
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Reliability
- Organizational skills
- Team collaboration
- NCAA regulations
- Compliance monitoring
- Effective customer communication
- Problem-solving
- Adaptability and flexibility
- Relationship building
- Self motivation
Past Committees-University of Montana Staff Senate, Staff Senate Vice President, UM Ambassador
Being a UM Staff Senate member and UM Ambassador gave me opportunities to build relationships with staff and administrators across campus. The programs both promote a better understanding of the value of staff and the value of each sector of campus.
Timeline
Assistant Athletic Director Business Opertations
University of Montana-Grizzly Athletics
11.2022 - Current
Budget Analyst
University of Montan-Athletics
11.2000 - 11.2022
Administrative Assistant
University of Montana-Rual Institue on Disabilities
05.1995 - 11.2000
High School Diploma -
Sentinel High School
University of Montana