Heather Chavarria
Overview
21
21
years of professional experience
Work History
Account Manager/Executive Administrative Assistant
Tranzpay
01.2022 - 10.2023
- Strengthened and maintained current business through constant communication, dependable product delivery and trustworthy relations
- Create and review purchase order requests
- Oversaw client accounts and acted as the primary liaison between consumer and the corporation
- Oversaw and maintained executive calendars, scheduled meetings, conferences, travel arrangements and appointments
- Composed memos, presentations, reports and other documents as requested
- Greet visitors upon arrival and answered incoming telephone calls
- Created Excel spreadsheets including formulas, macros and pivot tables
- Managed daily invoices, reports and proposals
- Managed all aspects of accounts payable and receivable
- Notified customers of delinquent accounts
- Coordinated with various departments to determine supply needs
- Verified invoices for accuracy prior to payment processing
- Identified potential vendors based on price, quality and delivery requirements
- Trained new staff
- Analyzed customer accounts to identify chargeback issues
- Researched, analyzed and process claims associated with credit card disputes
- Conducted analysis of financial risks and identified areas of potential exposure
- Implemented procedures for monitoring and controlling operational risks
Education Coordinator & Cashier
Saddleback Unified School District
07.2018 - 07.2022
- Monitored emails, sorted mail and distributed correspondence accordingly
- Provided general administrative support to staff members
- Performed data entry tasks into computer databases from paper documents
- Coordinated meetings, conferences
- Maintained filing system for important documents
- Answered incoming calls and responded to inquiries as well as greet and check in visitors
- Drafted document formats and type forms, letters, reports, memos, contracts and requisitions
- Addressed parental concerns and provided general and special education support
- Provided staff training
- Ensured that all paperwork was completed accurately before submission deadlines
Misc.
Miscellaneous
07.2009 - 07.2018
- Caregiving remotely including children as well as terminal patient
- Performed accounts payable & receivable as well as data entry duties as side work
Executive Administrative Assistant
Elixir Industries
07.2006 - 07.2009
- Reviewed and processed expense reports and invoices for accuracy and completeness
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments
- Coordinated communications between departments to ensure timely completion of projects
- Greeted visitors upon arrival
- Maintained up-to-date contact lists of vendors and supplies while coordinating orders as required by executives
- Contacted vendors to determine order status and communicate discrepancies with shipments
- Monitored delivery schedules
- Maintained records of all procurement activities including supplier contracts and purchasing documents
- Ensured vendors are in compliance with insurance policies
- Resolved vendor or contractor grievances and claims against suppliers
- Created Excel software programs including formulas, macros and pivot tables
- Prepared monthly financial statements according to established deadlines
- Processed accounts payable and receivable transactions
Temp Job-Accounts Payable
Oakley
03.2006 - 06.2006
- Review, process, track invoices and purchase orders
- Balance batch summary reports
- Prepared, printed, processed vendor checks
- Prepare month-end closing entries
- Maintained vendor files, ensuring all documents were up-to-date and accurate
- Reviewed invoices for accuracy and completeness prior to processing payments
- Prepared journal entries to record accounts payable transactions
- Communicated regularly with vendors regarding invoices inquiries or payment requests
Purchasing Specialist
Henry Schein
02.2005 - 02.2006
- Processed purchase orders, verified accuracy, tracked deliveries, and resolved discrepancies
- Developed relationships with new vendors to expand product selection
- Maintained accurate records of purchased items including costs, delivery dates, and quantity available
- Collaborated with other departments such as accounting and logistics to streamline operations
- Checked shipments to assess quality and quantity of purchased items
- Prepared purchase orders and sent to distributors and suppliers.
- Managed monthly purchase order shipments by deadline and cancellation dates
- Contacted vendors to determine order status and communicate discrepancies with shipments
- Verified warehouse received accurate and timely inventory by regularly consulting database
- Worked with local and national accounts to facilitate Medical sales
- Resolved vendor or contractor grievances, and claims against suppliers
- Verified invoices for accuracy prior to payment processing
- Prepared financial reports
- Provided staff training for new employees
Executive Administrative Assistant/Accounting
Murray Jerry
03.2003 - 02.2005
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested
- Prepared monthly financial statements according to established deadlines
- Responsible for entering customer payments into the accounting software system
- Reconciled daily cash receipts with bank deposits
- Prepared monthly statements for customers and sent out reminder notices when necessary
- Processed invoices, credit memos, and other documents related to accounts receivable
Education
High School Diploma -
Christian Academy
High Point, NC02-2004
Skills
- Vendor Relationships
- Purchase Order Management
- Accounts Payable/Receivable
- Office Management
- Staff Training
- Microsoft Office
- Customer Relations
- Data Entry
- Risk Assessment
References
References available upon request.
Timeline
Account Manager/Executive Administrative Assistant
Tranzpay
01.2022 - 10.2023
Education Coordinator & Cashier
Saddleback Unified School District
07.2018 - 07.2022
Misc.
Miscellaneous
07.2009 - 07.2018
Executive Administrative Assistant
Elixir Industries
07.2006 - 07.2009
Temp Job-Accounts Payable
Oakley
03.2006 - 06.2006
Purchasing Specialist
Henry Schein
02.2005 - 02.2006
Executive Administrative Assistant/Accounting
Murray Jerry
03.2003 - 02.2005
High School Diploma -
Christian Academy