Summary
Overview
Work History
Education
Skills
AWARDS
Work Preference
Timeline
Hi, I’m

HEATHER COMPTON

Austin,TX
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
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HEATHER COMPTON

Summary

Dedicated, results-oriented individual with an entrepreneurial mindset and over 13 years of success in the areas of business management and operations management, new business development, and multi- faceted construction projects. Analytical, innovative professional with strong business acumen and deep technical knowledge dedicated to leading teams in meeting and exceeding operational targets.

Overview

21
years of professional experience

Work History

Fractal EMS Inc.
Austin, TX

Executive Assistant to the Chief Executive Officer
04.2024 - 01.2025

Job overview

  • Maintained company confidence and protected business operations by keeping sensitive information confidential for four entities.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Opened, read, and replied to emails, letters, and correspondence on behalf of the CEO.
  • Handled HR processes related to onboarding new employees into executive positions.
  • Accounts Payable, both foreign and domestic, via bill.com, ACH, or CC.
  • Posted all accounts receivable.
  • Weekly Management Reports (P&L, A/R, A/P, and Sales).
  • Audited and Filed Multi State Franchise, Employer, and Unemployment Tax. Recouping nearly $11K in misfiled or duplicated filings.
  • Streamlined accounting processes and procedures.

South Austin Metals
Austin, TX

Procurement Manager
05.2023 - 01.2024

Job overview

  • Coordinated activities across five departments such as Service, Steel, Fabrication, Commercial/ Residential and OTC operations to ensure timely completion of procurement processes.
  • Developed departmental policies related to procurement procedures and practices.
  • Maintained up-to-date records of all purchases made by the organization including invoices, contracts. Cleaned up (3) years of purchase orders never received from my predecessor.
  • Researched new products or technologies available in the market that could benefit the organization's operations.
  • Collaborated with the production team during the development phase of new projects, provided sourcing, and recommendations.
  • Developed systems for tracking inventory levels at all times so that critical supplies were not depleted unexpectedly. Set min/ max based on company sales on a 12-week and 16-week intervals to set stocking levels on all material.
  • Investigated discrepancies between purchase orders and invoices received from vendors.
  • Identified potential vendors and evaluated them according to price, quality, selection, service, support, availability, reliability and sustainability.
  • Managed the procurement process from purchase order generation to delivery of goods or services.
  • Operated a 5K Genie for day to day operations; as needed.

Ryan Street Architects
Austin, TX

Accounting & Payroll Manager
10.2021 - 05.2023

Job overview

  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Maintained accurate invoice summaries and collection records to enhance monitoring of billing and cash inflows.
  • Calculated and prepared checks for utilities, taxes and other payments.
  • Monitored balance sheets and income statements to evaluate financial performance.
  • Examined financial statements and income statements to review company's financial performance.
  • Reviewed financial information detailing assets, liabilities and capital and prepared balance sheets and profit and loss statements.
  • Onboarded new employees in time reporting and payroll systems.
  • Enforced payroll-related policies, procedures and regulations to adhere to changing company and governmental standards.
  • Coordinated child support deductions and distributed wage assignments.
  • Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
  • Updated and reconciled retirement, tax and health care accounts.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.

My Pool Guy
Leander, TX

Chief Financial Officer
05.2020 - 07.2022

Job overview

  • Managed company-wide budgets, payroll, accounting and other financial operations.
  • Negotiated and managed contractual agreements to secure ideal terms and drive effective financial engagements.
  • Coordinated financial statement reviews to coordinate variance reporting, analysis of year-to-date and forecast performance against expectations.
  • Sourced, installed and implemented new systems to streamline operations.
  • Analyzed operational processes and implemented continuous improvement initiatives to promote profitability and efficiency.
  • Devised strategies to drive organizational vision and grow revenues.
  • Restructured outstanding debt resulting in 87% reduction in annual interest expenses.
  • Direct, plan, and implement company policies to ensure accountability, business functionality, and maximize company potential.

BDW Landworks, Construction/ BDW Construction
Austin, TX

Office Manager
07.2014 - 05.2020

Job overview

  • Simultaneously managed BDW Construction Company and BDW Landworks + Construction. Grandfathered from Perfect Lawns and Landworks of Austin
  • Handled all accounts payable and accounts receivables for both companies
  • Reconciled (9) bank accounts monthly and ensured proper coding in QuickBooks Enterprise Desktop. Evaluated job costing and estimates vs actual expense, created necessary change orders and any item card revisions, as needed
  • Provided transparency to customers and their financial institutions on construction projects and phases
  • Requested permits from the City of Westlake and the City of Austin. Scheduled surveyors and communicated with sub-contractors to ensure phase completion for release of payment
  • Submitted weekly payroll via QuickBooks and monthly sales commissions. Implemented TSheets mobile app for man hour and GPS tracking of employees and fleet vehicles. Made any necessary revisions to ensure accuracy of employee time-sheets, contacted employee and explained errors or oversight. Completed certified payroll and draw request for HUD funded projects
  • Direct, plan, and implement policies and objectives of businesses to maximize returns on projects and to increase productivity. Reviewed department analysis with open estimates within QuickBooks
  • Negotiated and approved contracts or agreements with vendors, sub- contractors, and sales team
  • Made any necessary revisions to estimates, invoiced upon completion, or progressive invoiced projects per phase or progressive % of project
  • Handled all sub-contractor paperwork, liability insurance, and DWC-85 if needed. Created the sub-contractor agreement utilized by both companies and set all documents to be sent via Docusign
  • Implemented Fleet Maintenance Software to track vehicles maintenance request, inspections, and registrations.Directed staff for scheduling and completion. Identified and purchased necessary parts for repair of equipment and fleet vehicles or would schedule for onsite repair, as needed. Completed unscheduled loss/prevention inventories of equipment on fleet vehicles to prevent company loss.
  • Directed human resource activities, including the on-boarding, terminations, promotions, and corrective actions of all employees. Completed background checks and I-9 verification, keen eye for proper documents preventing fraudulent employees from obtaining illegal employment. Distributed computers, phones, equipment, and uniforms based on employees need for position
  • Hired H2B Visa workers and submitted necessary documents and worked directly with our legal team to attempt to secureour annual visa workers from Mexico
  • Purchased products from multiple vendors, both locally and out of State. Timely scheduled material to be delivered and communicated with the owner, sales team, and crew-members on deliveries
  • Archived unnecessary documents and maximized efficiency by creating a more digital approach to the businesses
  • Completed (3) audits annually for insurance and maintained proper records of sub-contractors, sales, and employees workman's comp coding. Worked with auditor and insurance company directly to ensure compliance
  • Implemented QuickBooks Online from QuickBooks Desktop Enterprise to maximize company potential
  • Provided IT support and request for services, as needed
  • Complete and submitted 1099's, W-2's, W-3's, 940, 941, and W-9 filings
  • Successfully secured PPP funding for both companies
  • State of Texas Notary - ID #132313584

MACOM Technologies
Beaumont, TX

Office Manager
09.2012 - 04.2014

Job overview

  • Specialized in A/V, security and surveillance, home automation, and distributed audio
  • Maintained business services by organizing office operations and procedures; preparing payroll, controlling correspondence, and designed filing systems
  • Created and tracked all expenses and client accounts utilizing QuickBooks Contractor Edition
  • Ran profit/loss and balance sheets. Created charts and graphs to track company expenses
  • Worked directly with distributors on outgoing and incoming packages; created RMA's for returns. Utilized services such as; UPS, DHL, FedEx, and Lonestar Overnight
  • Generated and filed W-2's, W-3's, 1099's, 940's, and 941's
  • Effectively entered all records for over three years and successfully filed all prior federal returns and employee taxes that were delinquent

United States Army

Unit Supply Specialist
06.2004 - 03.2013

Job overview

  • Receive, inspect, inventory, load/unload, store, issue, and deliver supplies and equipment
  • Maintain automated supply system for accounting of organizational and installation supplies and equipment
  • Issue and receive small arms while securing and controlling weapons and ammunition in security areas
  • Schedule and perform preventive and organizational maintenance on weapons and vehicles.

Education

American Military University

Bachelor of Science from Legal Studies

National Institute of Technology

Diploma from Medical Assisting
08.2006

Warren High School

High School Diploma
05.2005

University Overview

Rank: E4

Skills

  • Financial Management
  • Integrity and Transparency
  • Business Development
  • Complex Problem Solving
  • Documentation Compliance
  • Operational Management
  • Strategic Planning and Execution
  • Profit and Loss Management
  • Budget Planning
  • Accounting Principles Understanding
  • Intuit QuickBooks

AWARDS

Perfect Lawns and Landworks of Austin

  • Rookie of The Year 2015

Work Preference

Work Type

Full TimePart Time

Work Location

On-SiteRemoteHybrid

Important To Me

Career advancementWork-life balanceCompany CultureHealthcare benefitsWork from home optionPaid time off401k matchPaid sick leaveStock Options / Equity / Profit Sharing

Timeline

Executive Assistant to the Chief Executive Officer

Fractal EMS Inc.
04.2024 - 01.2025

Procurement Manager

South Austin Metals
05.2023 - 01.2024

Accounting & Payroll Manager

Ryan Street Architects
10.2021 - 05.2023

Chief Financial Officer

My Pool Guy
05.2020 - 07.2022

Office Manager

BDW Landworks, Construction/ BDW Construction
07.2014 - 05.2020

Office Manager

MACOM Technologies
09.2012 - 04.2014

Unit Supply Specialist

United States Army
06.2004 - 03.2013

American Military University

Bachelor of Science from Legal Studies

National Institute of Technology

Diploma from Medical Assisting

Warren High School

High School Diploma

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HEATHER COMPTON