Heather Davis
Metuchen,NJ
Summary
Talented Project Coordinator focused on promoting team adaptability and cohesion. Meticulous attention to detail and successful track record of accomplishing projects on time and within budget constraints. Knowledgeable about planning and executing commerical projects.
Overview
13
13
years of professional experience
Work History
Project Coordinator and Billing
Primary Electric Supply
04.2021 - 08.2022
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Gathered requirements for ongoing projects and organized details for management use.
- Built strong relationships with internal and external stakeholders and devised strategies, initiatives and events promoting products and services.
- Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
- Handled account payments and provided information regarding outstanding balances.
- Processed payment via telephone and in person with focus on accuracy and efficiency.
- Developed rapport with clients and vendors to cultivate loyalty and satisfaction.
- Responded to customer concerns and questions on daily basis.
- Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.
- Received and sorted mail, prepared packages for delivery and scanned documents.
Operations Manager
M.A. + Associates
04.2016 - 04.2021
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications and missed deadlines.
- Collaborated with construction administration consultants to schedule field observations.
- Maintained human resources information system and kept employee files up to date and accurate.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Prepared bills receivable, invoices and bank deposits.
- Maintained records by imaging invoices, debits and credits.
- Analyzed RFP requirements, prepared proposal outlines, coordinated subject matter experts and produce compliant, persuasive responses.
- Analyzed solicitations (RFIs, RFQs and RFPs) and developed solicitation compliance.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
Accounts Payable Supervisor
Grady Management
02.2010 - 11.2015
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Oversaw monthly accounting close process for timely and accurate reporting of financial information.
- Researched all invoices that were past due.
- Processed all vendor invoices promptly in accordance with company policy.
- Dealt with tenant invoices, balances and payments for 12 properties.
- Processed an average of 1000 invoices, and move outs twice a weeks for 12 properties.
- Full Cycle Accounts Payable
Education
Associate of Applied Science - Construction Management
Anne Arundel Community College
Arnold, MD12.2024
Skills
- Team Coordination
- Business Development
- Financial Analysis
- Training and Development
- Recruitment and Hiring
- Project Recordkeeping
- Client Relations and Retention
- Customer Service
- Time Management
- Accounts Payable and Receivable
Timeline
Project Coordinator and Billing
Primary Electric Supply
04.2021 - 08.2022
Operations Manager
M.A. + Associates
04.2016 - 04.2021
Accounts Payable Supervisor
Grady Management
02.2010 - 11.2015
Associate of Applied Science - Construction Management
Anne Arundel Community College
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