Heather Janik
Schuylerville,NY
Summary
Detail-oriented and highly organized Court Assistant with over 2 years of experience in legal administration and document management within the court system. Proven ability to review and process complex legal documents, manage electronic data, and ensure compliance with court rules and procedures. Demonstrates strong analytical skills, exceptional communication abilities, and a high level of accuracy and attention to detail. Experienced in supervising and training clerical staff, and adept at handling sensitive and confidential information with discretion and integrity. Notably responsible for the Alternative Dispute Resolution (ADR) procedures for our court, to ensure efficient and effective resolution of case. Seeking to leverage experience and skills in a Court and applying my strong desire to learn continuously and dedication to my work ethic to an Analyst position to contribute to the effective functioning of the judicial system.
Overview
24
24
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work History
Court Assistant
New York State Unified Court System
2023.01 - Current
- Upheld high standards of accuracy in document preparation, reducing the likelihood of delays or complications in court proceedings.
- Managed sensitive information with discretion while maintaining confidentiality in accordance with legal requirements.
- Expedited case resolution by scheduling hearings, trials, and conferences according to established procedures.
- Contributed to positive courtroom outcomes by providing essential administrative support to judges during trials and hearings.
- Assisted with case management by organizing and maintaining a calendar system for tracking upcoming hearings, trials, and conferences.
- Handled incoming inquiries from the public professionally and courteously while assisting them with their needs related to court matters.
- Facilitated successful court hearings by preparing necessary documents, such as orders, subpoenas, and warrants.
- Maintained court dockets and updated disposition of cases after court hearings and trials.
- Answered telephone calls, took messages and transferred calls to appropriate colleagues.
- Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
- Prepared court documents for filing in alignment with established protocols to support compliance.
- Prepared court orders and judgments for signature.
- Provided assistance to attorneys and court personnel in courtroom
- Assisted newly hired clerks in learning about application reviews and verification procedures, performance strategies and customer service techniques.
- Examined legal documents submitted to courts for adherence to laws and court procedures.
- Promoted an organized workflow within the court system by accurately recording minutes during hearings and trials.
- Assisted court in scheduling hearings, meetings and other events to support seamless operations. With a focus on meeting Standards and Goals.
- Reviewed and accepted court documents such as petitions, Notes of Issue, judgments, affidavits, and subpoenas, ensuring accuracy, completeness, and legal sufficiency.
- Extracted and compiled information from court filed diligently and set aside time to assure files were prepared and as the clerk I had as much knowledge on files being heard before their next court appearance and if needed summaries for case files that had importance for the Judge to review.
- Was put in charge of handling all ADR procedures for the court.
Clerical Assistant JG-12
New York State Unified Court System
2 2022 - 2023.01
- Execute a variety of clerical and administrative support tasks.
- Entering information into databases, checking, sorting and filing court papers.
- Responding to customer inquiries.
- Keyboards court materials with varies tasks to complete.
- Inventories, orders, and organizes supplies and equipment.
- Updates and annotates court records.
- Performs other Office related tasks and duties.
- Collaborated with other clerical staff on special projects, improving overall office performance.
Stay at Home Parent
Self Employed
2008.06 - 2022.02
- Mastered proficiency with multi-tasking, negotiating, problem-solving, managing finances, organization and record keeping
- Took a position as a parent volunteer on the Effective Schools Board for two terms, as well as, being a active member of the Parent as Education Partners (PEP) committee planning events and participating in the events to raise funds for educational programs in the school.
- Networked and collaborated with other community members to help raise funding for our local youth center who was in a financial crisis. Volunteering over 50 hours of work with repairing the youth center, organizing, scheduling, researching, campaigning and participating in events.
- Provide free Mindfulness Meditation classes for Veterans who have PTSD
Fully Remote Teacher Aide
Self-employeed
2020.03 - 2021.06
- Managed three separate grade levels with a full remote learning format from the end of the 2020 school year and all of the 2021 school year.
- Worked with teachers to maintain high levels of productivity.
- Adhered to strict time-management schedule to sign on for individual goggle meets daily, meet deadline requirements for assignments, quizzes, tests and other measures of comprehension
- Acquired troubling shooting skills related to the need to quickly access networking errors, application errors and various other issues that came with using a new evolving platform for remote learning
- Proficiency with Word and various Google applications
- Resulted in perfect attendance of all three students, and grade averages of 95 and above for the year.
Residential House Cleaner
Self Employed
2017.02 - 2020.02
- Managed workload across 15 houses and provided exceptional services to keep client base
- Handled all scheduling with clients and resolved any scheduling issues that may have raised during peak seasons when we took on additional clients
- Reported and documented any property damage from renters of vacation properties or yearly rentals to property owners or managers
- Corresponded on frequent basis with clients
Head Teacher
Wee Care At Labor
2000.07 - 2008.07
- Trained new employees on the every day tasks needed to provide exceptional care for children and adhere to state standards.
- Communicated daily with parents, children and faculty to provide feedback and discuss instructional strategies.
- Completed daily reports, meal count sheets and attendance logs.
- Developed age-appropriate activities and programs for children 6 weeks to 5 years old to foster physical, emotional, social and educational development.
- Completed several certification programs over the 8 years of employment
Education
Associate of Applied Science - Early Childhood Education
Hudson Valley Community College
Troy, NY 2001.08 - 2003.05
High School Diploma -
Albany High School
Albany, NY 1996.09 - 2000.06
Skills
Records management
Time management
Interpersonal communications
Deadline management
Calendar Management
Document Preparation
Strong Organization
Proficient in reviewing and interpreting complex legal documents and data.
Excellent written and verbal communication skills, with experience drafting reports and correspondence.
Experienced in supervising and training clerical staff to ensure high efficiency and accuracy.
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and court management software.
Certification
Mindfulness Meditation Instructor Training
References
Hon. Judge Constantine DeStefano
City Court Judge
Mechanicville City Court
518-229-2231
Karen Drost
Chief Clerk
Mechanicville City Court
518-879-8567
Taylor Robarge
Court Revenue Assistant
Mechanicville City Court
518-812-3916
Cathy Boden
Coordinator
American Red Cross
518-376-6265
Timeline
Court Assistant
New York State Unified Court System
2023.01 - Current
Fully Remote Teacher Aide
Self-employeed
2020.03 - 2021.06
Mindfulness Meditation Instructor Training
2018-06
Residential House Cleaner
Self Employed
2017.02 - 2020.02
Stay at Home Parent
Self Employed
2008.06 - 2022.02
Associate of Applied Science - Early Childhood Education
Hudson Valley Community College
2001.08 - 2003.05
Head Teacher
Wee Care At Labor
2000.07 - 2008.07
High School Diploma -
Albany High School
1996.09 - 2000.06
Clerical Assistant JG-12
New York State Unified Court System
2 2022 - 2023.01
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