Hi, I’m
Heather Murray
Depoe Bay,OR
Let Your Good Deeds Shine Out for All to See
Summary
Highly skilled and dedicated Contract Manager with over nine years of contract management and purchasing experience. Proven record of developing positive relationships with City departments. Exceptional documentation and organizational skills to manage contracts for multiple City departments at a time.
Overview
24
years of professional experience
1
Certificate
Work History
Central Lincoln Pud
Purchasing Analyst
10.2023 - Current
Job overview
- Enhanced inventory management by implementing demand forecasting techniques, reducing stockouts and overstock situations.
- Negotiated contracts with vendors to secure optimal pricing, saving company resources.
- Supported risk management initiatives by conducting thorough due diligence on potential suppliers before entering into agreements.
- Participated in regular vendor audits to ensure compliance with company standards and regulatory requirements.
- .Provided training sessions for staff members on procurement-related topics, enhancing overall competency levels within the team.
- Resolved invoice discrepancies by working closely with accounts payable department and external suppliers.
- Developed strong relationships with key suppliers, ensuring high-quality products and reliable delivery times.
- Maintained accurate records of purchases for audit purposes, contributing to a transparent procurement process.
- Evaluated vendor bids and selected suppliers based on value for money, quality, service, and reliability factors.
- Conducted market research for better understanding of industry trends, influencing strategic purchasing decisions.
- Managed purchase orders from creation to closure, ensuring timely delivery of goods or services as per contract terms.
- Implemented cost-saving initiatives by analyzing spending patterns and identifying opportunities for improvement.
- Assisted in the development of procurement policies and procedures, promoting best practices within the organization.
- Participated in industry conferences and networking events to stay current with best practices and market trends, applying gained knowledge towards procurement strategies.
- Contributed to sustainability efforts by sourcing eco-friendly products whenever possible without compromising quality or budget constraints.
- Implemented policies and procedures for optimal purchasing methods and cost control.
- Utilized software to order, track and invoice product shipments.
City of Gainesville
Contracts Manager
05.2019 - 09.2023
Job overview
- Supported 30 City departments by implementing electronic signature software
- Negotiated contracts with network of suppliers, identifying over $150,000 in annual cost savings
- Managed one full time contract administrator and one temp, communicating effectively to establish priorities and set team goals
- Enabled 27 City departments to achieve their missions by overseeing multiple contracts
- Eliminated backlog of unpaid invoices by working with vendors to close unsigned contracts
- Strengthened contract operations by reviewing and recommending policy/procedure changes
- Contained costs by preparing and administering department budgets
- Mitigated potential liabilities by conferring with legal, risk, procurement, and agencies in planning and implementing improvements or new construction projects
- Collaborated cross-functionally with other departments and operating areas to establish and implement operational and administrative processes and efficiencies for departments
- Consulted with assigned staff to review work requirements, status of work, and problems.
- Established strong relationships with external partners, fostering trust and collaboration on future contractual engagements.
- Negotiated favorable contract terms for clients, resulting in cost savings and risk reduction.
- Assessed contract performance against established performance indicators, identifying areas for improvement and driving continuous improvement initiatives.
- Conducted thorough due diligence on potential suppliers, mitigating risks associated with entering into new agreements.
- Resolved contractual disputes through effective negotiation strategies, minimizing impacts on the organization's reputation and bottom line.
- Managed contract closeout procedures, ensuring all deliverables were met and any outstanding issues resolved in a timely manner.
- Enhanced organizational efficiency by automating contract management processes using specialized software tools.
- Streamlined contract processes by implementing standardized templates and procedures.
- Provided expert guidance to colleagues on contract interpretation and application, fostering a culture of compliance within the organization.
- Implemented robust monitoring systems to track ongoing contractual commitments and identify potential issues before they escalated.
- Managed a portfolio of complex contracts, ensuring compliance with company policies and legal requirements.
- Maintained up-to-date knowledge of industry trends and best practices, ensuring compliant and competitive contracting approaches.
- Facilitated training sessions for colleagues on contract management best practices, increasing overall team competence in managing complex agreements effectively.
- Collaborated with legal counsel to develop comprehensive risk assessments for high-value contracts, safeguarding company interests.
- Developed strong relationships with internal stakeholders to understand their needs and achieve mutually beneficial outcomes.
- Managed, supervised and controlled execution of contracts ranging from $1,000.00 to $5 million.
- Tracked contracts for project managers and issued regular tracking reports covering current status and upcoming milestones.
- Onboarded and trained new staff to keep team efficient and prepare team members to effectively handle demands of simultaneous and large-scale contracts.
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
- Negotiated and administered leasing and service contracts for City business.
- Analyzed new laws and regulations to identify required changes and proactively adjust systems.
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Compiled required documentation to keep contracts compliant with City requirements.
- Maintained documentation for all purchases.
Lincoln County Health & Human Services
Financial Administrative Assistant
03.2013 - 04.2019
Job overview
- Yielded a 55% reduction in contract lead time by enhancing the contract management policy
- Improved the flow of information between county departments and county counsel by creating and implementing a new tracking system for all inter-governmental contracts
- Shortened onboarding time for new providers by recommending and maintaining a system of policies and procedures for provider credentialing in alignment with HRSA guidelines
- Brought about key changes to budget expenditures and revenue adjustments by preparing resolutions to the Board of Commissioners for new or revised grants or contracts
- Upheld efficient use of fiscal resources and technology utilization by following HHS policies
- Recommended updates to ensure efficient use of fiscal resources and effective technology use
- Communicated with federal, state, and local auditors for reviews of contract/credentialing files
- Delivered comprehensive assistance to Risk Management and Finance Departments to coordinate contractual insurance requirements
- Reviewed signed contracts to ensure accurate communication to relevant parties, provide contract visibility and awareness, and deliver interpretation in support of implementation
- Helped Risk Management, Legal, and Program Managers write subcontract agreements
- Tracked ongoing contractual issues and changes and monitored transaction compliance
- Monitored contract close-out, extension, or renewal in accordance with all obligations
- Took charge of the credentialing process for providers in accordance with HRSA accreditation standards, Federal and State laws, and HHS policies
- Ensured that clinical provider licenses and certificates remained current, notifying staff as needed prior to expiration to avoid lapses
- Adhered to confidentiality and regulatory requirements regarding sensitive credentialing matters
- Established credentialing schedules and adhered to rules and regulations facilitating the credentialing of medical/behavioral staff through required committee and board approvals
- Streamlined the delivery of the electronic credentials application, maintaining proper distribution, receipt, and processing for various health system entities
- Prepared for and coordinated credentialing audits in compliance with HRSA guidelines
- Enrolled, tracked, updated, and renewed providers in the NPDB (National Practitioner Data Bank) and Office of Inspector General (OIG) systems
- Analyzed and evaluated awarded grants for compliance with the funding agency, Federal, State, and County documentation, obtaining official County signatures as needed.
Chiropractic Centre & Associates
Patient Management
09.2009 - 06.2012
Physician's Health Center
Patient / Insurance Management, Provider Credentialing
09.2007 - 04.2009
Johnny Murray Flooring LLC
Financial Administration
03.2004 - 08.2007
Quality Trailer Products LLC
Eastern Regional Credit Manager
11.2000 - 02.2004
Education
St. Leo UniversityClearwater, FL
Bachelor of Science from Accounting, Business Management
2012
Skills
- Quickbooks
- Workday
- Crowe
- NISC
- Microsoft
- Office Suite
- Adobe
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Certification
Certified Professional Contract Manager (CPCM)
SKILLS
- Contract drafting
- Legal Compliance
- Process Management
- Records and Database Management
- Regulatory Compliance
- Supplier Relationship Management
- Vendor evaluation
- Demand forecasting
- Material Requirement Planning
- Materials Management
Timeline
Purchasing Analyst
Central Lincoln Pud
10.2023 - Current
Contracts Manager
City of Gainesville
05.2019 - 09.2023
Financial Administrative Assistant
Lincoln County Health & Human Services
03.2013 - 04.2019
Patient Management
Chiropractic Centre & Associates
09.2009 - 06.2012
Patient / Insurance Management, Provider Credentialing
Physician's Health Center
09.2007 - 04.2009
Financial Administration
Johnny Murray Flooring LLC
03.2004 - 08.2007
Eastern Regional Credit Manager
Quality Trailer Products LLC
11.2000 - 02.2004
St. Leo University
Bachelor of Science from Accounting, Business Management
Similar Profiles
Michele AultMichele Ault
Human Resources Payroll Specialist at Central Florida LincolnHuman Resources Payroll Specialist at Central Florida Lincoln
Kevin ArzateKevin Arzate
Education Technician at Central Lincoln County School SystemEducation Technician at Central Lincoln County School System
Elizabeth RuizElizabeth Ruiz
IT Support Specialist at Ken Stoepel Ford Lincoln | Central Texas | Ford DealerIT Support Specialist at Ken Stoepel Ford Lincoln | Central Texas | Ford Dealer