Heather Peraino
Chicago,IL
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
22
22
years of professional experience
Work History
Administrative Assistant to Principal and Vice Principal
Willowbrook School
07.2022 - Current
- Communicates with the business and finance department to process orders, managing budget and check requests.
- Processes stipend contracts, payments, and timesheets
- Maintains confidentiality in the performance of all assigned duties
- Coordinates daily office operations, ensuring efficient workflow and communication among staff.
- Develops and maintains filing systems, enhancing document retrieval speed and accuracy.
- Assists in preparing reports and presentations, contributing to effective decision-making processes.
- Collaborates with faculty to organize school events, enhancing community engagement and participation.
- Answers multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintains confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promotes a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Optimizes calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Maintains inventory of office supplies and places orders.
Administrative Assistant
New Trier High School
02.2019 - 12.2022
- Directly assisted Director of Activities
- Coordinated planning, promotion and implementation of annual department events.
- Coordinated travel (i.e. booking airfare, hotel, transportation, ect.) for sponsors and students.
- In charge of running account reports, keeping accurate records and receipts, maintaining calendars, organizing meetings and conference rooms, catering, and assuring day to day activities ran smoothly.
- Organized and maintained filing systems, improving document retrieval efficiency for administrative staff.
- Coordinated scheduling for meetings, events, and conferences, optimizing resource allocation across the school.
- Developed training materials for new administrative staff, fostering knowledge transfer and operational consistency.
- Oversaw student records management, ensuring accuracy and compliance with district policies and regulations.
- Assisted in budget tracking and procurement processes to maintain operational efficiency within the department.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
Administrative Assistant
Consorta, Inc.
08.2003 - 04.2006
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Took notes and dictation at meetings.
- Screened personal and business calls and directed to appropriate party.
- Wrote reports, executive summaries and newsletters.
- Managed executive schedules, coordinating appointments and meetings with attention to detail.
Education
Bachelor of Arts -
Colombia College Chicago
01.2001
Skills
- Effective time management skills
- Approachable and friendly demeanor
- Strong work ethic
- Analytical thinker
- Proficient in computer applications
- Punctual
- Confidential information management
Timeline
Administrative Assistant to Principal and Vice Principal
Willowbrook School
07.2022 - Current
Administrative Assistant
New Trier High School
02.2019 - 12.2022
Administrative Assistant
Consorta, Inc.
08.2003 - 04.2006
Bachelor of Arts -
Colombia College Chicago
COMPUTER PROGRAMS
- Google Workspace
- Microsoft Office Suite
- Outlook
- Skyward
- Powerschool
- Canva
- Adobe