Heather Riley
Seattle,WA
Summary
To obtain a position that utilizes all my acquired skills. To work with a team, in an environment that is focused on the customer, the business, and its accounting.
Overview
20
20
years of professional experience
Work History
Sr. Accountant
Elysian Brewing Co.
Seattle, WA
05.2024 - Current
- Manage cash flow by ensuring timely collection of Accounts Receivable and payment of Accounts Payable
- Assist in the management of month end and year end closing procedures – with a 2 day Close Process
- Journal entries accurately and in a timely manner across various areas
- Executes guidelines and SOPs for purchasing, procurement, accounting, and financial controls
- Ensure accuracy of all general ledger accounts
- Manage documentation system in compliance with federal and state alcohol control regulations
- Track inbound/outbound beer transactions
- Interact with all levels of the organization and with outside clients
- Process vendor invoices including routing for approval, coding, processing, and filing
- Processing accurate and timely payments to vendors with weekly check run, ACH, or wire
- Resolve invoice inquiries with vendors and internal customers
- Research and review aged open receipts to identify and resolve issues
Accounting Assistant
Broadmoor Golf Club
Seattle, WA
05.2012 - 03.2024
- A/P: Verify Department Head Coding on all invoices for 8 departments
- Code Utilities and Employee Benefits
- Weekly check runs
- Monitor deposit accounts
- Reconcile monthly vendor statements and research discrepancies
- Monthly balancing of credit cards with a $35,000 limit, Amazon, Home Depot, and other accounts
- Yearly 1099's
- A/R: Verification and Posting of daily, weekly and monthly charges via POS system
- Month End Billing Statements
- Set up of accounts/members for recurring charges
- Billing of special events and other one time charges
- Collection of past due accounts
- Catered Event finalization
- Payment Posting
- ACH preparation
- Monitoring Budget and revenue line
- GL Reconciliations: Balance GL to A/P and A/R Accounts, Utilities, Insurances, and miscellaneous other expense accounts
- Reporting: Food and Beverage sales with customized report and spreadsheet
- Unrelated Business Income Tracking
- Other: Computer set-up to match general ledger account and budget
- Assisted with the Creation of Catering Policies
- Preparation of journal entries
- Attend Food & Beverage Meetings with preparation of agenda and post meeting minutes
- Member Services and Relations
- Grow and Develop Software
- Grow and Develop Processes to technology standards
Accounting Manager
Seaview Boatyard East
Seattle, WA
05.2008 - 03.2011
- Data Management: Review unposted Journal Transactions for accuracy prior to posting, research any discrepancies and correct any errors prior to posting
- Assist with researching the source of any account discrepancies/out of balance accounts, G/L account reconciliation and providing answers to any accounting related question
- Prepare B&O Taxes
- G/L Account Reconciliation: Monthly reconciliation of WIP accounts, Inventory, Draw, Employee purchase and other balance sheet accounts
- Reporting: Generate weekly Flash Reports (Cash Requirements) and email to corporate office
- Tracking of repair and maintenance expenses
- Misc other requests from officers
- Month & Year End Management: Oversee month and year end closures including billing and reporting
- Accuracy of data and preparation for financial statements
- Taxes: Preparation, submission and payment of city and state b&o taxes, payroll taxes and insurance computations
- Job Costing: Prepare Billing Packages for Management Review, Generate invoices based on revisions submitted by management (progress billings & completed billings)
- Revision of posted invoices, generation and application of credit memos, invoice adjustments
- A/R Clerk: Prepare bank deposits including Posting Cash Receipts to G/L
- Reconciliation of customer accounts – invoices and account balances as necessary
- Generate and send Monthly A/R Statements to all customers with outstanding balances
- Prepare of A/R aging reports and work with Operations Managers to facilitate collections including follow-up correspondence and occasional collections calls
- A/P Clerk: Verify & Enter A/P Paperwork from Purchasing Agent
- Monitor credits in Excel Spreadsheet and coordinate with Yard Store to ensure that they are received and posted
- Run A/P Aging Report to determine necessary Vendor Payments
- Reconcile vendor statements monthly – research and correct any discrepancies
- Monitor Visa accounts, tracking and posting charges as necessary and reconciling with statement monthly
- Track, enter and process all loan, lease and rent payments – ensure payments are made on schedule
- Monitor 1099 Vendors
- Track Petty Cash expenditures and reconcile Petty Cash Box monthly
- Update and maintain check register daily – to include information for checks written, deposits posted, payroll totals and misc
- Bank charges
- Reconcile Bank Account monthly
- Payroll Clerk: Preparation of Bi-Monthly Payroll for submission to corporate office
- Track employee requests for vacation, personal days and unpaid time off
- Monitor employee draws, purchases, loan payments and other charges to ensure all deductions are accounted for
- Perform basic human resource functions
- Benefit management
Accounting Assistant
Seattle Boat Co
Bellevue, WA
07.2007 - 04.2008
- A/P Clerk: confirming, classifying & entering invoices into the financial system, maintaining vendor files & assisting them with their inquiries, selecting and printing weekly payables
- A/R Clerk: preparing, reconciling and posting daily cash receipts, collecting on balances due, weekly reporting, monthly billing
- Monthly Verifying and Balancing of Vendor Statements: responsible for Visa, Master Card, American Express, Texaco, Union 76, tracking vehicle mileage per gallon, major suppliers & vendor statement balancing (i.e
- Cobalt, Sunseeker, Volvo, & Mercury)
- Monthly Storage Billing: including managing contracts & assisting Marina Manager
- Hourly Payroll: calculating employee hours, new hire packets, entering into payroll system, balancing & distributing
Receptionist
Seattle Boat Co
04.2005 - 07.2007
- 8 Line Phone System: customer service directing calls, maintaining voice mails and line extensions
- Title Clerk: preparing, balancing, & managing licensing for new & pre owned vessels and trailers
- Lead Tracking: customer lead entry to database, creating mailings
- Assisting Sales: creating delivery paperwork & packets, assist with used boat tracking, warranty registrations
- Office Supplies
Education
Edmond’s Community College
02.2008
Skills
- General ledger updates
- Excise tax compliance
- Closing coordination
- Journal entry review
- Expense tracking
- Account updates
- Month-end closing
- Bank reconciliation
- Year-end closing
- Journal entry posting
Timeline
Sr. Accountant
Elysian Brewing Co.
05.2024 - Current
Accounting Assistant
Broadmoor Golf Club
05.2012 - 03.2024
Accounting Manager
Seaview Boatyard East
05.2008 - 03.2011
Accounting Assistant
Seattle Boat Co
07.2007 - 04.2008
Receptionist
Seattle Boat Co
04.2005 - 07.2007
Edmond’s Community College
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