Heather Stader
Monrovia,IN
Summary
Resourceful Executive Assistant III & Manager of Office and Administrative Services with extensive experience providing high-level support to C-suite executives, including the CEO, CFO, and CLO, while maintaining professionalism and confidentiality. A strategic partner in driving operational efficiency and managing teams of administrative professionals. Skilled in vendor management, Accounts Payable relationships, and coordinating travel, meetings, and calendar management. Adept at multitasking with strong attention to detail, self-motivated, and committed to delivering excellence.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Executive Assistant III & Manager of Administrative Services
Medxcel
Indianapolis, Indiana, United States
07.2023 - 03.2025
- With extensive experience in C-suite support, manage complex calendars, scheduling meetings, and travel and expenses while ensuring seamless communication between executives and stakeholders. Responsibilities include preparing reports, presentations, and correspondence on behalf of the executive, handling confidential information with discretion, and attending meetings as a proxy to take notes and report key takeaways.
- In communication and coordination, duties include drafting and reviewing emails, memos, and other communications, arranging travel plans such as flights and accommodations, and organizing meeting materials, including agendas and minutes. Project management and research responsibilities encompass overseeing special projects, ensuring deadlines and deliverables are met, conducting research, preparing reports or summaries, and assisting with budget tracking and expense management.
- Office and administrative management involve overseeing daily office operations, handling administrative tasks, and maintaining document filing systems and databases. Additionally, responsibilities include space planning and managing capital improvement projects to enhance workplace efficiency. Managing a team of administrative professionals ensures seamless operations and support across departments.
- Event planning and support include organizing company events, executive retreats, and coordinating logistics for conferences and speaking engagements. This role also extends to leadership and team support, where mentoring junior administrative staff and collaborating with cross-functional teams help improve efficiency.
- 8 years 4 months
Manager of Office and Administrative Services
Medxcel
Indianapolis, Indiana, United States
07.2021 - 07.2023
- Oversees all Central Office administrative functions and assists the Chief of Staff in planning, budgeting, and overall operations, including special projects. Develop relationships with building-related vendors/partners to ensure elevated service levels to the Corporate Office. Manage service agreements, oversee building work order requests, and maintain adequate office supply needs. Oversee capital spend improvement projects, monitor budgets, and ensure projects are completed within financial expectations.
- Lead administrative staff and manage multiple direct reports, including Supervisor and Medxcel executive administrative personnel. Manage workload distribution, communicate performance expectations, and foster respect, trust, and openness to motivate and inspire others.
- Manage administrative support for assigned C-suite executives, including calendar management, expenses, reports, travel schedules, and meeting coordination. Work with the Chief of Staff to align admin support efforts to Medxcel strategic meetings and maintain collaborative relationships with Ascension Executive Admins and stakeholders.
- 2 years 1 month
Supervisor of Office and Administrative Services
Medxcel
Indianapolis, Indiana
10.2019 - 07.2021
- Provide comprehensive executive-level support to assigned executives, enabling them to focus on strategic initiatives. This includes managing calendars, reports, expenses and travel schedules. Coordinate meetings, prepare documents, take notes/minutes, send reminders/responses, and maintain files. Organize and develop information and materials necessary for meetings, special projects, presentations, and reports.
- Facilitate communications efficiently and confidentially, ensuring proper focus on strategic initiatives. Work closely with the Director of Administration to maintain relationships with Ascension Executive Admins and stakeholders, aligning admin support efforts to Medxcel strategic.
- Responsible for overseeing all Central Office administrative functions and providing support to the Director of Administration in planning, budgeting, and overall operations, including special projects. Leading and manage the administrative staff, ensuring effective workload distribution, and fostering a collaborative and motivated team environment. Develop relationships with building-related vendors to ensure high service levels and manage office supply needs.
- 1 year 10 months
Executive Assistant II
Medxcel
Indianapolis, Indiana
12.2016 - 10.2019
- Provide comprehensive support to the Vice President of Finance, General Counsel, and Director of Finance, managing key administrative functions such as scheduling meetings, coordinating travel, and processing expense submissions. Review and approved expense reports, timesheets, and PTO requests, while maintaining strict confidentiality with sensitive financial, legal, and personal information.
- Responsible for preparing and submitting critical documents, managing confidential files, and handling department-wide communications, including announcements and team-building activities. Created a functional and welcoming receptionist area to enhance the business’s credibility and foster a positive first impression for visitors.
- Additional responsibilities include managing mail, ordering office supplies, and overseeing equipment and technology maintenance. Collaborate with vendors and the property management team to ensure building upkeep and improvements. Created Purchase Orders and Check Requests to support the Accounts Payable process for both administrative and executive expenses.
- Work closely with the office manager to contribute to enhancing the workplace environment through initiatives focused on beautifying associate workspaces and promoting associate appreciation.
- 2 years 11 months
Teacher
Monroe Gregg Schools
Monrovia, Indiana
08.2007 - 12.2016
- As a dedicated educator, I was responsible for a range of teaching duties, including lesson planning, curriculum design, classroom instruction, and the administration and analysis of various student assessments. I also maintained regular communication with parents and collaborated with grade-level and department teams to ensure student success.
- In addition to my core teaching responsibilities, I was actively involved in extracurricular activities, including grant writing and securing funding, such as the 2012 McDonald’s Grant and the Indiana Department of Natural Resources Grant. I served as the National Junior Honor Society Sponsor, organized and participated in school-sponsored charity events, and led community service initiatives and student fundraisers.
- Throughout my tenure, I consistently received positive feedback from supervisors, demonstrating my commitment to excellence. I also prioritized my professional growth by engaging in continuous development to meet licensing renewal requirements.
- 9 years 5 months
Education
Bachelor of Education (BEd) - Education
Indiana University Bloomington
01.2006
Skills
- Executive support
- Strategic Planning
- Project Management
- Critical Thinking
- Office management
- Strong problem solver
Certification
Certified Agile Leader 1
Languages
American Sign Language
Timeline
Executive Assistant III & Manager of Administrative Services
Medxcel
07.2023 - 03.2025
Manager of Office and Administrative Services
Medxcel
07.2021 - 07.2023
Supervisor of Office and Administrative Services
Medxcel
10.2019 - 07.2021
Executive Assistant II
Medxcel
12.2016 - 10.2019
Teacher
Monroe Gregg Schools
08.2007 - 12.2016
Bachelor of Education (BEd) - Education
Indiana University Bloomington