Open To Work
Heather Stone
Alexandria,VA
Work Preference
Desired Job Title
Real Estate Processing and Settlement SpecialistTitle ProcessorWork Type
Full TimeLocation Preference
On-SiteRemoteHybridLocation: Alexandria, VA, US
Open to relocation: Yes
Summary
Real Estate Paralegal with over 20 years of experience in coordinating all aspects of the closing process for residential transactions. Skilled in examining and clearing title issues, preparing Closing Disclosures and Settlement Statements (CD's/ALTA), managing escrow accounts and coordinating with lenders, realtors and clients to guarantee timely and compliant closing. Assisted with commercial loan closings, ensuring all documentation and title requirements were met with precision. Adaptable to new environments with strong communication and organizational skills. Possess a thorough understanding of lender requirements and ALTA best practices. Adept at managing multiple files simultaneously while ensuring accuracy, compliance and timely closings.
Overview
27
27
years of professional experience
Work History
Real Estate Processing and Settlement Specialist
Land, Carroll & Blair PC
Alexandria, VA
09.2005 - 09.2024
- Managed and processed 30-40 real estate closings per month, including purchase, refinance, and commercial transactions from contract to closing.
- Conducted thorough reviews of contracts, title commitments, surveys, and loan documents to facilitate successful closings.
- Investigated and resolved title concerns, including unreleased deeds of trust and liens, to uphold clear title integrity before settlement.
- Managed communication and documentation between lenders, buyers, sellers, and realtors to guarantee precise and punctual closings.
- Facilitated ordering of mortgage payoffs and homeowners association documents to streamline settlement process.
- Coordinated secure remote and mobile notary services when needed.
- Executed preparation and balancing of preliminary and final closing disclosures.
- Collaborated with courthouses and e-recording systems to streamline document processing.
- Executed disbursement of settlement proceeds in alignment with signed closing disclosure and lender instructions.
- Facilitated preparation and distribution of post-closing packages to lenders, borrowers, and relevant parties.
- Managed detailed transaction documentation, ensuring clarity and order throughout the closing phase.
- Oversaw preparation and submission of IRS Form 1099-A for applicable real estate transactions, ensuring compliance with federal tax standards.
Distributed copies to sellers in accordance with regulatory requirements. - Oversaw preparation and submission of state corporation commission (SCC) filings for commercial properties to maintain legal and corporate compliance.
Title Processor
Scott B. Weaver Esq.
Alexandria, VA
02.1998 - 08.2005
- Supported end-to-end settlement process for residential closings.
- Ordered, reviewed and verified title documents for accuracy and compliance with regulations.
- Cleared any title issues to ensure clear property ownership and transfer.
- Maintained communication between clients, lenders, and real estate professionals throughout processing.
- Prepared HUD-1 settlement statements prior to closing.
- Assisted in disbursing funds and reconciling escrow accounts after scheduling.
- Sent all post closing packages to include recorded documents and title policies.
Education
High School Diploma -
Skills
- Fast Learner & Adaptable
- Multi-Tasking in High Volume Environments
- Customer Service & Client Coordination
- Problem Solving & Issue Resolution
- Confidentiality & Data Accuracy
- Excellent Verbal & Written Communication
- Remote online notarization expertise
- Closing/title software: SoftPro, Qualia, LandTech, Simplifile, Closing Insight/RealEC
- Document management: DocuSign, Adobe Acrobat
- Coordinated electronic signatures and document delivery using DocuSign
- Online county land record systems
- Tax assessor databases
- Deed, lien, and mortgage research
Timeline
Real Estate Processing and Settlement Specialist - Land, Carroll & Blair PC
09.2005 - 09.2024
Title Processor - Scott B. Weaver Esq.
02.1998 - 08.2005
Mount Vernon High School - High School Diploma,