Heather Hanks
Program Specialist
Greensburg,PA
Summary
Dynamic individual with over 12 years of experience in project management, program coordination and event planning. Proven track record of successfully implementing projects to achieve organizational goals. Skilled in budgeting and financial management, problem-solving and communication. Highly organized and detail-oriented with a commitment to providing excellent leadership within a program.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Third Year Medical Student Clerkship Coordinator
WVU Family Medicine, West Virginia University
07.2017 - Current
- Coordinates and manages all aspects of the WVU Family Medicine Third Year Clerkship, which includes management of daily clinical schedules, grade compilation, daily correspondence with directors and students
- Manages budget and expenses for the Family Medicine Clerkship
- Supervises Clerkship curricular outcomes through use of student driven electronic survey tools such as E-Value
- Maintains Family Medicine Clerkship Site
- Updates include course information, clerkship requirements, curriculum, online assessments, daily schedule, modules and SOM links
- Adheres to the WVU and the WVU School of Medicine guidelines
- Submits rotation requests utilizing the TRACKER database for approval or denial
- Provides clinics required documentation needed for rotations – student immunizations, background check, and drug screen documentation
- Corresponds with clinics regarding upcoming rotations and instructions for medical students
- Submits and coordinates housing requests for medical students during clinical rotations
- Orders NBME exams and serves as exam proctor
- Initiates, schedules and confirms student's clinical assignments during the eight-week rotation
- Gathers and collates grades and written evaluations of each student
- Develops and maintains Excel or other spreadsheets of online recording student's personal grades
- Notifies Clerkship Director of any discrepancies immediately
- Maintains a record of faculty teaching sessions with students and submits to Family Medicine
- Administration for permanent file
- Assigns evaluations to faculty and residents using eValue
- Tracks students required case logs by running reports through eValue
- Schedules and organizes required clerkship workshops
- Confirms that facilitator(s) are removed from clinical obligations during this time
- Schedules MDTV/Zoom services and secures appropriate rooms for connectivity to Eastern and Charleston Campuses when needed.
Program Specialist
West Virginia University School of Medicine Rural Track
07.2012 - Current
- Oversees and implements all aspects of the WVU School of Medicine Rural Track, including program marketing, recruiting, scheduling of clinical experiences, managing budget, and day of logistics and data collection for evaluation purposes
- Develops and supervises coordination, implementation and marketing of yearly-required student events that emphasize or support recruitment and retention of health professionals in rural and/or underserved areas, when funding is available
- Communicates with rural adjunct preceptors and others by email and phone as needed
- Actively recruits faculty to serve as rural medical preceptors for students
- Assists faculty and preceptors with filing of appropriate paperwork to receive faculty appointment status at WVU
- Maintains frequent communication with school-based coordinators regarding rotation clinic schedules for medical students
- Assists and mentors to ensure optimal rural learning opportunities
- Manages and maintains status of affiliation agreements required for WVU clinical rotations
- Collects and reviews data required for evaluation purposes using various sources need for annual grant reporting
- Schedules student interviews, collect and maintain log of prospective student applications
- Manages correspondence for student rotations including the organization of student orientation for incoming rural track medical students
- Coordinates and participates in weeklong rural immersion trips to rural and underserved WV
- Assists students with research project submission
- Schedules, coordinates and confirms student rural clinical rotations
- Addresses concerns and escalate when appropriate to the co-directors of the program as quickly as possible for correction
- Prepares, distributes, collates and tabulates student evaluations for student files.
- Established goals and created action plans to achieve goals.
Administrative Assistant
West Virginia University
09.2011 - 06.2012
- Provided administrative support to the department faculty, assisted with fiscal matters andspecial projects, managed calendars, oriented new medical students, managed weeklyspreadsheet reports, and ordered supplies
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Assisted with providing material for end of the year evaluation for various faculty membersincluding professional memos, letters and marketing copy to support business objectives andgrowth.
Education
Bachelor of Arts - Multidisciplinary Studies, Speech
West Virginia University
2011
Skills
- Administrative Support
- Schedule Management
- Report analysis
- Multitasking abilities
- Program Development & Management
- Budget Development
- Data Collection & Research
- Time Management
- Event Planning
- Microsoft Office
Certification
CITI Trained in Social & Behavioral Research Investigators
Publications
Haggerty T, Hanks H , Xiang J, Unger K, Dino J. The Impact of Training in a Rural Environment for Third Year Medical Students on a Family Medicine Rotation. Family Medicine Journal (Accepted)
Unger K, Bors K, Xiang J, Eichstadt M, Oreskovich J, Hanks H , Higinbotham A, Aschcraft A.. The Impact of Tele-Education on Family Medicine Clerkship Students' Learning Outcomes. Family Medicine Journal (Accepted)
Abstracts Presented
Haggerty T, Xiang J, Hanks H , Unger K. (2017, November). The Impact of Training in a Rural Environment for Third Year Medical Students on a Family Medicine Rotation: Findings from a Retrospective Cohort Study. Poster presented at North American Primary Care Research Group Annual Meeting. Montreal, QC.
Brubaker, Q., Steenwyk, K., Norris, L., Verna, A., Rana, B., Haggerty, T., Williams, D., Hanks, H .(2016, September). Rural Immersion: Enhancing Knowledge of Rural Healthcare and Culture.Presented at Hal Wanger, West Virginia University School of Medicine Dept of Family Medicine.
Morgantown WV. September 2016, and West Virginia Rural Health Conference in Logan, WV
Coss, K., Sykes, B., Haggerty, T., Coyle, S., Blasingame, H (October 2015). CalhounCounty IPE Rural Immersion Project: A Student's Perspective. Poster Presentation at West Virginia University Rural Health Annual Conference. Roanoke, WV.
National & State Presentations
Haggerty T, Hanks H . Medically Focused Rural Immersions to Train Medical Students. National Rural Health Association Annual Meeting; Atlanta, GA, May 2019
Haggerty T, Hanks H . Immersing into Rural WV Medicine: The Nutritional Challenge. WV RuralHealth Association Annual Meeting. Davis, WV. October 2017
Rhodes L, Haggerty T, Plumale J, Hinton J, Blasingame H, Lively S, Mason J, Nichols D, Yost M. Rural Health Initiatives Program: Unique Initiatives at WV's Medical Schools. West Virginia University Rural Health Annual Conference. Roanoke, WV. October 2015
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Timeline
Third Year Medical Student Clerkship Coordinator
WVU Family Medicine, West Virginia University
07.2017 - Current
Program Specialist
West Virginia University School of Medicine Rural Track
07.2012 - Current
Administrative Assistant
West Virginia University
09.2011 - 06.2012
Bachelor of Arts - Multidisciplinary Studies, Speech
West Virginia University
CITI Trained in Social & Behavioral Research Investigators
Similar Profiles
Serena NevilleSerena Neville
Clinical Associate at West Virginia University MedicineClinical Associate at West Virginia University Medicine
Logan KraussLogan Krauss
Intern at West Virginia University MedicineIntern at West Virginia University Medicine
SHOKOFEH RAHIMPOURKALDEHSHOKOFEH RAHIMPOURKALDEH
Graduate Research Assistant at West Virginia University MedicineGraduate Research Assistant at West Virginia University Medicine