Heidi O’Conner
Kingman,AZ
Summary
Organized professional with noted experience in construction site administration. Prioritize projects and multitask effectively to achieve project goals. Dedicated to learning and personal growth. Internally driven with a positive, proactive attitude. Offering these skills and strong work ethic.
Overview
17
17
years of professional experience
Work History
Site Administrator/Document Control
DRA Global
05.2023 - Current
- Site Administrator for Mill Restart project at Mineral Park Mine
- Provide administrative support to project team members and run the project site office
- Ensure MSHA compliance of all personnel mobilizing to site
- Serve as site administrator, established water and sanitation services, internet service, procured and maintain office equipment leases/services
- Initiate site requisitions and track through the procurement process
- Make travel arrangements for management per rotating time off schedule
- Developed site operations budget and manage the site P-Card within allotted budget
- Coordinate the electronic workflow process for the review of all project documentation
- Assign project specific document numbers per the project document register
- Responsible for maintaining all documentation within their respective discipline folders located on SharePoint
- Schedule meetings, prepare agendas, attend, and take minutes
- Prepare and distribute meeting minutes to team members, contractors, and client
- Generate month-end reports
- Arrange site and project functions.
Site Administrator
PIVOX Corporation
10.2018 - 07.2021
- Provided Site Administration and Document Control support to General Contractor with oversight of PG&E Topock TCS Environmental Remediation Construction Project, Phase I
- Supported Construction Manager, Project Managers, and Project Engineers to ensure the project was run in compliance with the Agreements between PG&E and many governmental entities, including the US Department of Interior, California Department of Toxic Substances Control, San Bernardino County, various Indian Tribes, and pursuant to voluminous ERTC’s
- Established the electronic document management system for the project in line with project specific requirements and supported by Corporate
- Received, tracked, filed, and monitored incoming/outgoing project documentation and maintained electronic copies in Procore construction management software, as well as hard copies of project and vendor documentation
- Received daily reports from 11 on-site contractors and compiled into one site-wide daily progress report to be disseminated to the overseeing agencies and stakeholders
- Tracked hours of all personnel on site daily
- Allocated expenditures and employee hours to appropriate cost codes within the budget
- Served as office manager during long term remote construction operations, including procuring and managing office supplies and service, water/sanitations service, internet service
- Led on-boarding process for new employees being mobilized to site, including completing and submitting HR documents. Similarly, off-boarding employees leaving the site or leaving the company
- Supported client invoice preparation including inputting accrued costs per the contract Schedule Of Values
- Supported materials and equipment procurement, including preparing Purchase Orders and tracking through approval
- Served as point of contact with construction support vendors and coordinating ongoing construction facilities support
- Served as point of contact with construction equipment vendors, including heavy equipment rental
- Supported remote employee travel
Office Supervisor
Mohave County Public Defender’s Office
02.2015 - 01.2018
- Managed the day-to-day operations, directly supervising all non-attorney staff, providing support to 13 attorneys covering 11 courts/divisions throughout Mohave County
- Determined the best course of action in the completion of assignments
- Set priorities, assigned, scheduled, trained, supervised, audited, and evaluated work activities
- Researched and implemented cost saving methods
- Interpreted financial data, estimated expenses, prepared and administered the department operating budget and separate grant-funded training budget
- In compliance with statute, prepared annual report to the Arizona Supreme Court
- Prepared accounts payable claims, reconciled credit cards and petty cash, and created budget transfers
- Performed and coordinated department purchases and expense reconciliation
- Performed a variety of administrative staff work such as scheduling, reviewing records to ensure accuracy and compliance with Department standards
- Responded to requests for information or services, prepared correspondence, reports, and statistical information for budget development and planning
- Reviewed and approved staff timesheets and managed PTO calendar, Reviewed applications and interviewed prospective employees
- Evaluated staff performance, provided guidance and feedback, identified potential performance problems and provided additional training or discipline as needed
- Held weekly support staff meetings to disseminate new information and discuss/resolve any issues
- Handled complaints and questions of a more complex, technical nature
- Documented details of all case related calls while engaged in the conversation.
Litigation Paralegal
Mohave County Public Defender’s Office
05.2007 - 02.2015
- Compiled, coordinated, summarized and analyzed case information
- Performed initial case review, and using logical and coherent sentences, prepared a summary of the facts, noting any legal issues for attorney follow-up
- Reviewed statutes and case law
- Performed legal research and analyzed case documentation to develop recommendations for case resolution
- Established system for effective and efficient case handling of both electronic and paper case files, organizing records and documentation to ensure a flow of facts
- Reviewed and verified case file for completeness and accuracy of information
- Monitored case activities to ensure compliance with legal time constraints
- Coordinated and conducted witness and client interviews to obtain or clarify case preparation information
- Summarized interviews and other case documents
- Acted as liaison for attorney to the court, law enforcement agencies, various county and city departments, clients, and the general public
- Exercised good judgment and applied legal ethics in decision making
- Provided attorney with verbatim transcripts of witness pre-trial audio interviews to aid in trial prep
- Prepared trial exhibits in accordance with attorney’s needs
- Coordinated both expert and lay witness travel and testimony
- Assisted in selection of juries through observation, note taking, and consultation with trial attorney during the jury selection process
- Prepared standard and special jury instructions
- Sat with attorney and client at counsel table during trial, taking detailed notes, alerting attorney to any inconsistencies between witness in court testimony and pre-trial statements
- Documented exhibits and assisted the attorney with audio/visual needs during questioning
- Explained procedures to client during different phases of trial, and answered any questions they had, keeping them as comfortable as possible, while allowing the attorney to focus on testimony
- Maintained trial schedule and necessary trial materials
- Conferred with attorney on important points to cover during closing argument.
Education
New Miner 24 Hour
All in One MSHA Training
Mesa, AZ24 Hour
OSHA HAZWOPER
Associate of Applied Science - Paralegal
Highline College
Seattle, WA2001
Skills
- Excellent problem solving, analytical and organizational skills
- Exercise initiative and independent judgment within established policies and procedures
- Self-imposed standard to achieve excellence in all aspect
- Able to effectively prioritize yet flexible enough to adapt to changing priorities
- Establish and maintain cooperative and positive working relationships
- Proven accuracy working in a fast-paced environment with frequent interruptions
- Dependable and personable with an exceptional work ethic
- Dedicated to providing excellent customer service
- Communicate effectively orally and in writing
- Ability to maintain confidentiality of privileged and sensitive information
- Proficient in Microsoft Office Suite, ProCore, Teams, Zoom, SharePoint - able to learn proprietary software quickly
- Typing, 70 wpm accurately
- 10 years bookkeeping experience – A/R and billing; A/P; Account reconciliation; Budget preparation and monitoring; SOV/Progressive Billing; Payroll; Time tracking and billing
Personal Information
Title: Site Administrator
Timeline
Site Administrator/Document Control
DRA Global
05.2023 - Current
Site Administrator
PIVOX Corporation
10.2018 - 07.2021
Office Supervisor
Mohave County Public Defender’s Office
02.2015 - 01.2018
Litigation Paralegal
Mohave County Public Defender’s Office
05.2007 - 02.2015
New Miner 24 Hour
All in One MSHA Training
24 Hour
OSHA HAZWOPER
Associate of Applied Science - Paralegal
Highline College
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