Heidi Richards
Portola Valley,CA
Overview
1
1
year of professional experience
Work History
Personal Assistant
Private Household
Portola Valley, CA
04.2024 - Current
- Maintained clerical correspondence via email and phone.
- Managed household inventory and maintenance schedules.
- Organized work projects around client's house.
- Coordinated with other staff members to ensure seamless support and coverage.
- Acted as the liaison between the executive and clients, maintaining strong professional relationships.
- Scheduled and confirmed appointments, preventing scheduling conflicts and optimizing time management.
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
- Scanned physical documents and uploaded to encrypted databases for digital maintenance.
- Handled confidential documents and communications with discretion, safeguarding sensitive information.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Managed inventory of office supplies and placed orders when needed.
- Assisted with special projects as needed by researching information on the internet or through other sources.
- Greeted visitors in a professional manner and provided assistance when necessary.
- Answered phone calls and directed them to appropriate personnel.
- Maintained an organized filing system of paper documents and electronic files.
Office Assistant
Woodside Patrol
Portola Valley, CA
12.2023 - Current
Office Assistant
Valley Bio Services
Mountain View , CA
04.2024 - 10.2024
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Managed inventory of office supplies and placed orders when needed.
- Assisted in onboarding new employees by providing orientation materials and training resources.
Education
Certified And Licensed - Massage Therapy
The Atlanta School of Massage
Atlanta, GA01-1988
Skills
- Travel Coordination
- Personal Correspondence
- Calendar Management
- Client Relations
- Call Screening
- Child management
- Appointment Scheduling
- Flexible Schedule
- Professional phone etiquette
- Organizing and Preparing Meetings
- Mail Sorting
- Trip planning
- Multi-Task Management
- Excellent communication skills
- Childcare experience
- Housekeeping
- Vendor Relationship Management
- Professional and mature
- Valid Driver's License
- Perform well in high-demand, fast-paced environments
- Clean Driving Record
- Discretion and Confidentiality
- Travel administration
- Fast learning
- Strong interpersonal skills
- Strong Work Ethic
- Shipping and Receiving Packages
- Proper phone etiquette
- Attention to Detail
- Filing and data archiving
- Customer friendly
- Critical thinker
- Understands grammar
- Staff Collaboration
Accomplishments
- Climbed the Seven Summits, highest mountain on each continent.
Timeline
Personal Assistant
Private Household
04.2024 - Current
Office Assistant
Valley Bio Services
04.2024 - 10.2024
Office Assistant
Woodside Patrol
12.2023 - Current
Certified And Licensed - Massage Therapy
The Atlanta School of Massage