Heidi Southern
Mesa,AZ
Summary
Driven and resourceful administrative professional with 20+ years of experience working side-by-side with high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Strengths include independently managing diverse project based assignments from numerous sources to meet deadlines and expectations. Continuously strives to fully discern business processes to increase knowledge base to become proficient at becoming a business partner to executives and their teams.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Executive Assistant
Nikola Corporation
09.2023 - Current
- Screened executive emails and initiated actions to respond and directed incoming messages for senior staff
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Screened executive emails and initiate actions to respond and direct incoming messages for executives to maintain timely responses
- Coordinated events and worked on ad hoc projects
- Created and managed systems within the team to efficiently deal with changing business needs
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for investors and business partners
- Volunteered to help with special projects of varying degrees of complexity
- Upheld timetables by maintaining accurate, balanced calendars
- Worked with senior management to initiate new projects and assist in various processes
- Developed and maintained alert systems for important deadlines
Executive Assistant
Plexus Worldwide
11.2017 - 07.2023
- Business partner support to COO, CTO and Project Management Office in entrepreneurial environment.
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Screened calls and emails and responded accordingly to support executive correspondence
- Created and managed office systems to efficiently deal with documentation
CEO Executive Assistant
SIRVA, Inc.
08.2015 - 12.2016
- Administrative and business support to the CEO, CFO, Private Equity Owners, and the Board of Directors
- Managed an IPO and a PE sale process with Wall Street book runner team
- Built productive relationships with industry partners and competitors to support strategic business objectives
- Communicated business performance, forecasts and strategies to investors and shareholders
- Managed financial, operational and human resources to optimize business performance
Senior Executive Assistant
SIRVA, Inc.
08.2009 - 08.2015
- Executive level administrative support for: CFO, CIO, Treasurer, CMO, SVP of FP&A, and Corporate General Counsel
- Provide back-up administrative support to the CEO and the Board of Directors
Executive Administrative Assistant and Office Manager
THE BOLER COMPANY
11.2005 - 12.2008
- Responsible for executive level support to the CFO, Secretary and Treasurer, Controller and Tax Department
- Liaison between corporate office and building management for completion of office construction project
Executive Administrative Assistant - Pharmaceutical Distribution Division
CARDINAL HEALTH, Inc.
11.2002 - 06.2005
- Support for SVP, Purchasing and SVP, Business Units who combined had responsibility for a $2B budget
Administrative Assistant
SPHERION STAFFING
09.2002 - 11.2002
- Maternity leave coverage for the Office of the President of the Pharmaceutical Distribution Division at Cardinal Health, Inc.
Project Coordinator
QUANTUM RESOURCES
01.2000 - 06.2002
- Coordinate Process Safety Management (PSM) Mechanical Integrity program at the Pharmacia Corp
- Kalamazoo Active Pharmaceutical Ingredients (KAPI) site by working with management, engineering, and operations personnel
Staff Project Specialist
GENERAL PHYSICS CORPORATION
01.1998 - 01.2000
- Assist Project Management, Staff Engineers, and Procedure Writer with projects at Pharmacia & Upjohn, Inc.
Education
High School Diploma -
Kalamazoo Central High School
Kalamazoo, MISkills
- Strategic Planning Assistance
- Problem Solving
- Prioritization
- Project Oversight
- Stakeholder Management
- Staff Support
- Project Planning
- Technology Leveraging
- Decision Support
- Communication
- Strong Problem Solver
- Efficiency
Certification
Foundations of Project Management | Google via Coursera - December 2022
Project Initiation: Starting a Successful Project | Google via Coursera - May 2023
Timeline
Executive Assistant
Nikola Corporation
09.2023 - Current
Executive Assistant
Plexus Worldwide
11.2017 - 07.2023
CEO Executive Assistant
SIRVA, Inc.
08.2015 - 12.2016
Senior Executive Assistant
SIRVA, Inc.
08.2009 - 08.2015
Executive Administrative Assistant and Office Manager
THE BOLER COMPANY
11.2005 - 12.2008
Executive Administrative Assistant - Pharmaceutical Distribution Division
CARDINAL HEALTH, Inc.
11.2002 - 06.2005
Administrative Assistant
SPHERION STAFFING
09.2002 - 11.2002
Project Coordinator
QUANTUM RESOURCES
01.2000 - 06.2002
Staff Project Specialist
GENERAL PHYSICS CORPORATION
01.1998 - 01.2000
High School Diploma -
Kalamazoo Central High School
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