Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

HEIDI N. CLYDE

New York

Summary

Highly experienced and trusted Executive Assistant with 15+ years of success supporting C-suite executives in media, marketing, and public relations. Recognized for anticipating needs, ensuring seamless operations, and managing confidential matters with discretion. Expert in calendar and travel logistics, complex scheduling, expense reporting, and cross-functional coordination. A poised and proactive problem-solver.

Overview

26
26
years of professional experience

Work History

Executive Assistant to CCO, Co-Presidents, and CEO

VICE MEDIA/ VIRTUE WORLDWIDE/Vice TV
New York
03.2022 - Current
  • Manage complex calendars and prioritize meetings across multiple time zones
  • Coordinate international/domestic travel, expense reports, and invoice processing
  • Plan leadership events and company-wide All Hands meetings
  • Prepare confidential documents, approvals, and correspondence
  • Assist with special projects, including research and presentation prep

Executive Assistant to Worldwide Chief Innovation Officer & ECD

GREY ADVERTISING
New York
01.2017 - 03.2022
  • Oversaw all calendar, travel, and expense needs for global executive
  • Managed internal and external communication on behalf of leadership
  • Created client-ready materials and supported new business efforts

Executive Assistant to CEO & President

GREY ACTIVATION & PR
05.2013 - 01.2017
  • Supported CEO and President with scheduling, events, and presentations
  • Co-developed employee handbook; supported hiring and onboarding
  • Managed interns, created itineraries, and coordinated internal systems
  • Assisted in project management by tracking deadlines and deliverables across teams.
  • Collaborated with departments to streamline office operations and improve efficiency.

Executive Assistant to Managing Directors

TWIST MKTG
11.2011 - 10.2012
  • Maintained org charts and utilization tracking
  • Supported client and HR teams with coordination and reporting

Executive Assistant to Managing Director, National Health Media Team

EDELMAN PR
New York
09.2009 - 11.2011
  • Managed infrastructure documents and media lists
  • Oversaw executive support and private executive apartment needs
  • Managed executive calendars and scheduled appointments efficiently.
  • Coordinated travel arrangements and itineraries for senior leadership.
  • Organized meetings, prepared agendas, and documented meeting minutes.
  • Assisted in budget preparation and expense tracking for departmental projects.
  • Liaised between departments to facilitate effective communication and collaboration.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.

Executive Assistant to EVP & SVP

MVWW GROUP
New York
12.2007 - 09.2009
  • Office operations, intranet content curation, admin support

Executive Assistant to Chief Marketing Officer

MOMENTUM WORLDWIDE
New York
12.2005 - 11.2007
  • Global meetings, invoices, purchase orders, and internal directory

Executive Assistant to Managing Directors

G.S. SCHWARTZ & CO., INC
10.2004 - 11.2005
  • Conducted market research and client reporting
  • Supported special projects and new business

WEA Sales & Marketing Coordinator

WARNER MUSIC GROUP
New York
08.2003 - 04.2004
  • Researched and tracked artist market data for department

Executive Assistant to SVP of Sales

ELEKTRA ENTERTAINMENT
06.2001 - 08.2003
  • Created weekly sales reports and managed artist logistics
  • Coordinated radio/retail events and promotional efforts

Field Staff Assistant to Sales and Promotion Departments

ELEKTRA ENTERTAINMENT
07.1999 - 06.2001
  • Coordinated retail and radio listening parties for new releases
  • Coordinated ticket buys for sales and promotion departments
  • Provided administrative support to field staff

Education

Advertising & Public Relations

City College of New York
New York, NY

Skills

  • Document preparation
  • Project management
  • Problem solving
  • Time management
  • Confidentiality assurance
  • Business correspondence
  • Schedule management
  • Executive support
  • Schedule & calendar planning
  • Event and conference planning (onsite and offsite)
  • Expense reporting and invoice processing
  • Confidential correspondence and workflow approvals
  • Microsoft Office and Google Workspace
  • Domestic and international logistics
  • Cross-departmental coordination

References

References available upon request.

Timeline

Executive Assistant to CCO, Co-Presidents, and CEO

VICE MEDIA/ VIRTUE WORLDWIDE/Vice TV
03.2022 - Current

Executive Assistant to Worldwide Chief Innovation Officer & ECD

GREY ADVERTISING
01.2017 - 03.2022

Executive Assistant to CEO & President

GREY ACTIVATION & PR
05.2013 - 01.2017

Executive Assistant to Managing Directors

TWIST MKTG
11.2011 - 10.2012

Executive Assistant to Managing Director, National Health Media Team

EDELMAN PR
09.2009 - 11.2011

Executive Assistant to EVP & SVP

MVWW GROUP
12.2007 - 09.2009

Executive Assistant to Chief Marketing Officer

MOMENTUM WORLDWIDE
12.2005 - 11.2007

Executive Assistant to Managing Directors

G.S. SCHWARTZ & CO., INC
10.2004 - 11.2005

WEA Sales & Marketing Coordinator

WARNER MUSIC GROUP
08.2003 - 04.2004

Executive Assistant to SVP of Sales

ELEKTRA ENTERTAINMENT
06.2001 - 08.2003

Field Staff Assistant to Sales and Promotion Departments

ELEKTRA ENTERTAINMENT
07.1999 - 06.2001

Advertising & Public Relations

City College of New York

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