Hekmat Belayneh
Ann Arbor,MI
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
21
21
years of professional experience
Work History
Office Admin
GUDEL
Ann Arbor, MI
09.2022 - Current
- Support with Payroll management, and preparation
- Calendar management, meeting, events etc
- Working closely with leadership on daily clerical duties
- Support HR director with daily HR duties, filing
- Assist with recruiting and processing resumes
- Create, analyze, reports
- Manage updated HR database with employee information, benefits, hiring, termination, sick leaves etc
- Organize, compile, update company personnel records and documentation
- Expense management through SAP Concur
- Office purchases, event coordination
- Support Finance department with reporting and inputting PO to the ERP database.
Admin Assistant
Spotlight Home Team
Ann Arbor, MI
08.2021 - 06.2022
- Assist with listing properties on MLS with full description and pictures
- Filing
- Purchasing, petty cash UAE
- Handle all print work on CANVA (post cards, Open House, Advertisements, leaflets other marketing materials, business cards)
- Update and input new client information into database CRM, Database
- Promote spotlight home team brand through media channels
- Fill out all appropriate paperwork and file in the customer database to assist real estate agents in listing and closing deals.
Administrator
Michigan Truck Driving School
Romulus, MI
10.2020 - 12.2020
- Manage single handedly the day to day office work
- Manage emails, letters, packages, phone calls and other forms of correspondence
- Bookkeeping and monthly expense for the company
- Filing and updating on the system
- Customer service.
SAHM
Home
Ann Arbor, MI
01.2016 - 01.2020
- Spent 4 years caring for my 2 children.
Admin
Bosal International
Ypsilanti
08.2015 - 04.2016
- Entering customer and account data from source documents within time limits
- Prepare, compile and sort documents for data entry
- Keeping information confidential
- Generating reports, storing completed work in designated locations, and performing backup operations
- Compiling, verifying accuracy and sorting information to prepare source data for computer entry
- Reviewing data for deficiencies or errors, correcting any incompatibilities, and checking output.
Manager and Co-Owner
Fusion Bistro
Ethiopia
05.2012 - 02.2015
Executive Admin
Siemens LLC
Abu Dhabi
06.2010 - 03.2012
- To the Business Unit Managers, Provide executive assistance to the manager's day to day activities
- Handle LPO'S, invoice, confidential documents
- Support in preparing power point presentations and reports
- Carry out all the correspondence work for the GM and the Team Leaders
- Calendar Management, Board meetings and event management
- Provide assistance and ensure smooth coordination between the departments within the company, HR, Finance dept
- Etc
- Manage office assets and purchasing
- Organize events and workshops (Internal & External)
- Capable of handling any issues during manager's absence from office
- Complying with data integrity and security policies.
PA, General Manager
Pharma World LLC
Dubai
11.2003 - 11.2009
- Handling all the companies' incoming and outgoing emails, faxes and calls and any correspondence
- Help in preparing power point presentations and reports
- Handle quotations and purchase orders & follow up
- Scheduling Meeting, board meetings and conferences
- Booking travel, hotel, car rentals
- Assist the sales supervisor in tenders
- Capable of handling any issues during manager's absence from office
- Organize all the filing and confidential documents
- Coordinate in purchasing office furnishers/stationeries and staff requirements
- Support HR.
Administrator
Kirby Strong Motors Company
UAE
08.2003 - 10.2003
Secretary / Sales Assistant
Caesar Entertainment Equipment
UAE
06.2003 - 07.2003
- Maintain timekeeper database for weekly accumulation of payroll hours for hourly employees.
- Log hourly and salary attendance and process year-end hourly attendance awards.
- in order to verify regular overtime hours.
- Process vacation and Personal Day forms.
- To provide administrative support to the Human Resources Department as well as handle any employee inquiries related to benefits programs.
- Liaises with Payroll regarding hires, terminations, payroll deductions, records of employment, benefit premium monitoring, garnishees, and changes in employee status, vacations and leaves of absence.
- Liaises with insurance carrier on claim status, clarification of plan coverage, enrolments and other benefit matters.
- Enrolls and orientates new employees to the company and ensures proper documentation pertaining to payroll and benefits is complete and current.
- Maintains all relevant records including temporary requisitions for hire, individual temporary employee profiles, etc.
- Assists with some aspects of recruitment (i.e. reference checks, resume screening, scheduling interviews, etc.)
- Provided administrative support to the office manager and other staff members.
- Compiled employee records such as personal information, attendance, benefits, performance reviews, and terminations.
- Handled sensitive and confidential employee information with complete discretion.
Education
Google Certified IT Support Fundamentals -
Coursera
02.2022
Certificate in Executive Secretarial Course Correspondence & Microsoft Office -
Nadia Training Institute
High School Certificate (12th Grade) -
High School
Skills
- CRM
- ERP
- SAP
- CONCUR
- HRBAMBOO
- TABLEAU
- MS OFFICE
- CANVA
- TEAMS
- SharePoint
- TRAX
- Payroll
- HR Software's
- Multitasking and Time Management
- Data driven mindset
- Document and File Management
- Calendar Management
- Office Equipment Operation
- Research and Analytical Skills
- QuickBooks
- Invoice Processing
- Website Updating
- Travel Management
Languages
- Arabic
- Amharic
Timeline
Office Admin
GUDEL
09.2022 - Current
Admin Assistant
Spotlight Home Team
08.2021 - 06.2022
Administrator
Michigan Truck Driving School
10.2020 - 12.2020
SAHM
Home
01.2016 - 01.2020
Admin
Bosal International
08.2015 - 04.2016
Manager and Co-Owner
Fusion Bistro
05.2012 - 02.2015
Executive Admin
Siemens LLC
06.2010 - 03.2012
PA, General Manager
Pharma World LLC
11.2003 - 11.2009
Administrator
Kirby Strong Motors Company
08.2003 - 10.2003
Secretary / Sales Assistant
Caesar Entertainment Equipment
06.2003 - 07.2003
Google Certified IT Support Fundamentals -
Coursera
Certificate in Executive Secretarial Course Correspondence & Microsoft Office -
Nadia Training Institute
High School Certificate (12th Grade) -
High School
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