Helena Kubik
Accountant
Visalia,CA
Summary
Seeking a position within the finance department, where I can utilize & apply current computerized accounting skills to the excellence of GAAP Standards. Familiar with managing schedules, directing teams, and overseeing closing processes. Well-versed in GAAP, ledger updates and report writing. Exceptional interpersonal, communication, and multitasking abilities.
Overview
17
17
years of professional experience
Work History
Accountant
Community Services & Employment Training
2014.09 - Current
- My current position as an accountant with the finance department. Main duties include managing various grants such as Energy, CalFresh, and Susan Harwood Osha grants, along with other grant work for vacant positions. These duties include monitoring budgets and expenses to verify not only financial compliance but also program compliance
- Give status updates to program directors and assistant directors, bill funders for costs incurred to various grants and/or other agencies for shared space costs.
- Daily cash reconciliations, Cash count, process, and distribute Cal-Recycle cash bags for the recycling team.
- Generate journal entries and ARIs for various programs/grants.
- On a monthly basis, I also process our Indirect Cost Rates and distribute it proportionate to work done in all of our programs
- Previously my position was Sr Program Specialist, Account Clerk II, I was working as an account clerk for the Finance department, Main priorities were to code and data enter accounts payable invoices for all programs within CSET.
- I also gather information and create journal entries to move wages, materials & subcontractor invoices to the correct grant for the Energy grants, as well as assist with putting together monthly reports for the LEAD program, verify statements from vendors to ensure we have received all invoices, assist in any other area necessary
- I am knowledgeable & have recently collected, coded, and fully processed invoices from sub-contractors, w/ data entry into various spreadsheets and ServTraq software, as well as communicated with sub-contractors regarding open work orders and maximum reimbursements
- I was the bridge between Finance and Program for a little more than a year until I moved into my current position, which included working with program staff and assisting with data entry for open files, billing & closing files, attending & taking minutes at Finance & Energy biweekly meetings
- I am knowledgeable with MIP and am using it on a daily basis with entering the invoices
- I have also assisted the Energy Department with data entry and other tasks as assigned by Jacqueline Bean
- In total, I volunteered 6 tax seasons for the Volunteer Income Tax Assistance Tax Preparation Program at CSET.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash and banking reconciliations.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.
- Identified and investigated variances in financial plans and forecasts.
Sr. Program Specialist
Community Services & Employment Training, Inc.
2014.04 - 2014.09
- With the Bridge Loan Fund Program & Microenterprise Program
- For Bridge Fund Loan Program, helped launch first program of its type in Tulare and Kings County
- Implemented strategies to increase program effectiveness.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- I wrote policies and guidelines, created forms, and loan documents
- As for Microenterprise Program, I worked on loans for small businesses waiting to start up once it is funded.
Volunteer
Community Services & Employment Training
2014.01 - 2014.04
- Volunteered 103 hours preparing both Federal and State Taxes for the community, as well as quality reviewing other preparer’s taxes
- Prepared 58 basic or advanced tax returns & saved the public approximately $8700 in tax preparation fees
- I also interned for 7 hours per week at CSET working with Micro-enterprise Loans.
Office Manager/Receptionist
Dr. Jack Eivins, D.C
2011.09 - 2014.04
- Sent out monthly Billing & Collection statements, Posted charges & payments to Patient accounts, Scheduled & rescheduled follow-up appointments for Dr
- And Massage Therapist, patient relations, managed confidential files for clients, contacted Medical Insurances and physicians to coordinate care, and wrote reports for insurance evaluation.
- Communicated and negotiated with Workers Compensation Associations & Attorneys regarding Personal Injury Clients, right hand to the Dr.
- Kept reception area clean and neat to give visitors apositive first impression.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Responded to inquiries from callers seeking information.
- Managed multiple tasks and met time-sensitive deadlines.
- Answered phones promptly and directed incoming calls to the correct offices.
- Corresponded with clients through email, telephone, or postal mail.
- Scheduled and confirmed appointments and meetings for the owner
- Checked-in visitors, distributed visitor badges, and managed logbooks to comply with security initiatives.
- Supported various administrative duties by proofreading, transcribing and invoicing.
Independent Contractor
Arbonne International
2010.05 - 2012.05
- Assisted in the purchase of Health & Wellness Products manufactured by Arbonne International
- Order & deliver products to clients
- Educate clients on the need for good skincare.
- Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.
- Boosted customer experiences by delivering superior customer service, issue resolution, and merchandising.
Institutional & Customer Order Coordinator
Barnes & Noble Booksellers
1996.11 - 2000.01
- Cash transactions, balanced cash drawer at the end of assigned shift, ordered classroom textbooks for Fresno Unified & surrounding area School Districts, & contacted publishers for store supplies, located out-of-print books through various sources, provided excellent customer service, & assisted in-store promotions.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness, and willingness to help wherever needed.
- Worked flexible hours; night, weekend, and holiday shifts.
- Maintained energy and enthusiasm in a fast-paced environment.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
Education
Bachelor’s Degree - Business Leadership
Fresno Pacific University
Visalia CA06.2024
Associates of Science - Business Administration
College of The Sequoia's
Visalia, CA05.2022
Certificate, Accounting 760 hours of hands-on training in - undefined
Milan Institute
07.2014
Skills
- MS Word & Excel
- Accounts Payable & Receivable transaction recording
- Financial Statements
- Month-End Processing
- Processing Checks and Invoices
- Personnel Recordkeeping Review
- Effective and Professional Communication
- Cash Analysis
- Monthly and Annual Journal Entries
- Accounting Software System MIP (SAGE)
- Document Recordkeeping
- GAAP Accounting Practices
- Typing and 10-Key Entry
- Account and Ledger Reconciliations
Timeline
Accountant
Community Services & Employment Training
2014.09 - Current
Sr. Program Specialist
Community Services & Employment Training, Inc.
2014.04 - 2014.09
Volunteer
Community Services & Employment Training
2014.01 - 2014.04
Office Manager/Receptionist
Dr. Jack Eivins, D.C
2011.09 - 2014.04
Independent Contractor
Arbonne International
2010.05 - 2012.05
Institutional & Customer Order Coordinator
Barnes & Noble Booksellers
1996.11 - 2000.01
Bachelor’s Degree - Business Leadership
Fresno Pacific University
Associates of Science - Business Administration
College of The Sequoia's
Certificate, Accounting 760 hours of hands-on training in - undefined
Milan Institute
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