Helen Valentine
Dover Plains,NY
Summary
Organized and dedicated Administrative Assistant with a keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Overview
13
13
years of professional experience
Work History
Assistant Office Manager
Westchester Putnam Gastroenterology
Carmel, NY
08.2020 - 01.2024
- Managed, scheduled and coordinated office functions and activities for employees.
- Performed additional tasks assigned by senior management staff.
- Implemented and maintained company protocols to facilitate smooth daily activities.
- Tracked employee attendance records and vacation requests.
- Delegated work to staff, setting priorities and goals.
Billing Administrator
Thermodynamics Corp.
Peekskill, NY
04.2017 - 01.2020
- Successfully managed AP/AR, deposits, collection accounts and recordkeeping.
- Performed day-to-day processing of payroll for all employees, including review and input timesheets and computing pay in accordance with local 21 union.
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
- Produced large volumes of customer invoices using Quickbooks.
- Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
- Maintained physical and computer-based filing systems.
Administrative Assistant
Unity Mechanical Corp.
Wappingers Falls, NY
05.2011 - 04.2017
- Coordinated bookkeeping activities in QuickBooks including invoicing and accounts payable.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Education
High School Diploma -
Brewster High School
Brewster, NY06-1995
Skills
- Bookkeeping
- Employee Supervision
- Task Delegation
- MS Office
- Customer service
- Payroll and budgeting
- Credit and collections
- Quickbooks
- Scheduling
Timeline
Assistant Office Manager
Westchester Putnam Gastroenterology
08.2020 - 01.2024
Billing Administrator
Thermodynamics Corp.
04.2017 - 01.2020
Administrative Assistant
Unity Mechanical Corp.
05.2011 - 04.2017
High School Diploma -
Brewster High School
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