Hellon Singletary

Executive Secretary/Bookkeeper

St Lucie Public School/ Rivers Edge Elementary Sch

Port St Lucie, FL

07.2015 - Current

Greet and direct visitors, answer phone calls and provide general administrative support.
Organize meetings, conferences, and travel arrangements for administrators and staff.
Maintain filing system for all documents related to staff members.
Manage calendar of appointments for administrator and school events, and schedule appointments with internal and external contacts.
Coordinate various office activities such as ordering supplies and arranging catering services for events.
Maintain office by preparing payroll, designing filing systems and reviewing and approving supply requisitions.
Coordinate meetings and work schedules for staff teams and administrators.
Managed director's calendar and prepared meeting agenda and materials.
Manage administrator's calendars to keep track of events, meetings and activities.
Order office supplies to keep stationary and inventory properly stocked.
Control and manage document processes by reviewing files, records and critical information to confirm accuracy and comply with district policies and procedures.
Process invoices related to administrators' activities according to established guidelines.
Reconcile financial statements submitted by the bank; prepare monthly reports on discrepancies found.
Responsible for maintaining confidential files pertaining to administrative operations.
Review incoming correspondence; distribute materials accordingly.
Prepare accounts payable paperwork necessary to process invoices.
Negotiate favorable terms and pricing agreements with vendors and providers for service at special events and meetings.
Facilitate communications by forwarding emails, transferring calls and filing documents.
Provide accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
Coordinate multiple schedules using online calendaring system.
Order catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Participate in frequent communication with other administrative team members, human resources and finance department.
Review incoming reports, applications and memos to determine workplace priorities.
Maintain and reconcile general ledger accounts.
Prepare financial statements, including balance sheets, income statements, and statement of cash flows.
Review employee expense reports for compliance with company policies.
Develop internal control procedures to ensure accurate recordkeeping.
Resolve billing discrepancies with vendors or customers promptly.
Prepared bank reconciliations, manage field audits and review accounting records for accuracy.
Certify and process payroll, electronic deposits and pay adjustments while distributing checks.
Implement and maintain internal controls to safeguard financial assets.
Handle sensitive financial information with confidentiality and integrity.
Conduct month-end and year-end close processes, ensuring accuracy of financial reporting.
Receive and record cash, checks and transfers.
Manage inventory records, adjust entries for discrepancies and reporting changes.
Prepare and process payroll.
Record debit, credit and account transactions in computer spreadsheets and databases.

Bookkeeper

St. Lucie Public Schools/ Oak Hammock K-8 School

Port St. Lucie, FL

07.2006 - 07.2015

Maintained and reconciled general ledger accounts.
Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
Processed accounts payable and receivable transactions.
Assisted with the preparation of budgets and forecasts.
Conducted monthly bank reconciliations.
Performed month-end and yearly closing activities.
Certified Notary Public enhancing operational efficiency

Health Paraprofessional

Port St. Lucie Elementary

Port St Lucie, FL

08.1998 - 06.2006

Maintained accurate records of all student visits and treatments.
Administered medications according to physician orders in a timely manner.
Conducted health evaluations
Conducted health assessments for student demographics.
Greeted students upon arrival at the clinic.

Summary

Overview

Work History

Executive Secretary/Bookkeeper

Bookkeeper

Health Paraprofessional

Education

Associate of Arts - Business Administration

Skills

Affiliations

Accomplishments

Certification

Timeline

Executive Secretary/Bookkeeper

Bookkeeper

Health Paraprofessional

Associate of Arts - Business Administration

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