HILARY MORGAN
Fairfield,CT
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional and personal needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
33
33
years of professional experience
Work History
Executive Assistant
Freudigman and Billings
09.2023 - Current
- Provide administrative support for the Founder/Owner in all aspects of the business.
- Manage Founder/Owner and Assistant Directors high volume calendars, daily client volume of 20 plus.
- Create, manage and maintain multiple databases.
- Proactively gather missing information, documentation and flag discrepancies for the Director of Client Services.
- Create and organize case review files for each student enrolled in companies services - new students, existing, test prep, and college.
- Adhere to policies on the disclosure of personal records and maintain files.
- Maintain daily communication with parents and students regarding plans, meetings and confirmations.
- Develop and modify checklists, instructions and facts for parents to address common questions and streamline support.
- Oversee Operations Manager and scheduling point person.
- Handle confidential and sensitive information with discretion and tact.
- Serve as a liaison between departments to facilitate effective communication throughout the company.
- Answer high volume of phone calls and email inquiries.
Assistant to the Head of School
Winston Prep School
08.2014 - 09.2023
- Supported the Head of School in all operational areas, as well as provided administrative support to members of the Leadership Team to ensure the continued smooth operation of the school.
- Served as a main point of contact for the Head of School and trustees, alumnae, faculty, staff, parents, and students.
- Maintained student/family and faculty database. Included reports, student schedules, alumni information and the like.
- Managed the Head of School's calendar by prioritizing appointments with good judgment and discretion. Planned all travel bookings and accommodations.
- Worked closely with the Director of Operations in event planning, school trips and day to day activities. Responsible for finding and hiring caterers for all events throughout the academic school year.
- Prepared all necessary documentation in all forms for staff meetings, visits, parent teachers conferences, and prior to the start of school year events.
- Maintained accurate and confidential personnel records with a high level of discretion.
- Successfully transitioned families, faculty and staff to Magnus Health portal. Remained point of contact on all of Magnus Health portal for all students and families.
- Worked closely with the Director of Operations in event planning, school trips and day to day activities.
- Oversaw the preparation of letters of appointment for new and returning faculty, staff, and administrators.
- Maintained attendance records for faculty and administrators.
- Tracked, maintained, and reconciled credit card and budget reports.
- Extremely flexible and able to accommodate fluctuating workflow, including evening and weekend hours as the changes of the school year dictate.
Business Manager
The Pilot House
03.2012 - 07.2014
- Provided administrative support for the President/Co-Founder.
- Coordinated all aspects of President's appointments, meetings, off site gatherings, and other scheduling.
- Performed various personal assistant tasks regularly.
- Oversaw all day to day operations which included marketing, payroll, and other administrative tasks.
- Managed all Quickbooks transactions.
- Prepared all written communications such as letters, memos, social media postings and e-mails.
- Responsible for researching and executing all grants.
- Negotiated all contracts for materials and purchases for the organization.
- Responsible for the planning and execution of fundraisers and events.
Buyer
Town of Fairfield
09.2009 - 03.2012
- Solicited bids and quotations for a variety of services and capital, maintenance, repair and operating goods for assigned departments within the Town.
- Maintained bid files, vendor information as well as many other administrative duties for the Director of Purchasing.
Executive Assistant
TKJ Associates
01.2009 - 08.2009
- Oversaw business and administrative operations for a boutique-style, retained executive search firm; with clients in Fortune 100 and leading professional services firm.
Merchandise Planner
Carters, Inc.
01.2006 - 01.2008
Merchandise Planner
Dick's Sporting Goods
01.2002 - 01.2006
Merchandise Planner
Gap, Inc.
01.2000 - 01.2002
Business Manager
BeneFit Cosmetics
01.1997 - 01.2000
Account Manager
G. Hensler and Company
01.1996 - 01.1997
Assistant Buyer
Cost Plus World Market
01.1994 - 01.1996
Assistant Store Manager
Brooks Brothers
01.1993 - 01.1994
Merchandise Assistant
I. Magnin
01.1992 - 01.1993
Education
Bachelor of Arts - Rhetoric and Communications
University of California At Davis
06.1992
Skills
- Google Suites
- Filemaker
- Slack
- Podio
- TutorTrove
- Hubspot
- Asana
- Mondaycom
- 17hats
- Front
- School Messenger
- Quickbooks
- Constant Contact
- Microsoft Office
- AirTable
Timeline
Executive Assistant
Freudigman and Billings
09.2023 - Current
Assistant to the Head of School
Winston Prep School
08.2014 - 09.2023
Business Manager
The Pilot House
03.2012 - 07.2014
Buyer
Town of Fairfield
09.2009 - 03.2012
Executive Assistant
TKJ Associates
01.2009 - 08.2009
Merchandise Planner
Carters, Inc.
01.2006 - 01.2008
Merchandise Planner
Dick's Sporting Goods
01.2002 - 01.2006
Merchandise Planner
Gap, Inc.
01.2000 - 01.2002
Business Manager
BeneFit Cosmetics
01.1997 - 01.2000
Account Manager
G. Hensler and Company
01.1996 - 01.1997
Assistant Buyer
Cost Plus World Market
01.1994 - 01.1996
Assistant Store Manager
Brooks Brothers
01.1993 - 01.1994
Merchandise Assistant
I. Magnin
01.1992 - 01.1993
Bachelor of Arts - Rhetoric and Communications
University of California At Davis
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