Hilda "Hil" Weeks
Peyton,CO
Summary
Highly efficient administrative professional offering several years of experience, including administrative support, strategic planning, project coordination, customer service and team leadership. Comfortable working with executive/senior management to effectively define and achieve strategic operational and administrative objectives. Streamlines administrative processes, analyzes complex issues and develops solutions. Cultivates positive work culture focused on teamwork and idea-sharing while driving goal achievement. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Focused on maximizing executive/senior management team productivity by providing exceptional service and coordinating team activities. Eager to contribute to a dynamic team and support organizational goals. Maintained Active TS/SCI Clearance since March 2008.
Overview
17
17
years of professional experience
Work History
Administrative Specialist IV
The Aerospace Corporation
Colorado Springs, CO
01.2008 - Current
- Provide nationwide support to Executive/Senior Management Team and maintain partnerships with VP/SVP Assistants to Defense Systems Group, Engineering and Technology Group, National Systems Group supporting our external customers in the Intelligence Community and Department of Defense.
- Ensure that Executives/Senior Management are prepared for all events/meetings on their schedules, including providing read-ahead materials, biographies of participants, subject matter experts, and schedule preparation meetings, as required.
- Organize and coordinate travel arrangements (domestic and international travel), including flights, hotels, and car rentals, using the Concur Online Booking Tool.
- Assist security personnel with security clearance verification, building access, and data transfers, as needed.
- Perform a variety of office tasks, but not limited to the following: Develop a filing system for organizing information pertinent to projects managed by the group; prepare correspondence, memos, presentations, spreadsheets, and databases using MS Office programs; create and maintain detailed spreadsheets, reports, and presentations to support the organization; prepare agendas for meetings/events with internal and external attendees; coordinate, plan, and execute events such as conferences and workshops.
- Maintain updated records of all communications between departments related to projects managed by executives, senior management members.
- Prepared agendas for meetings/events with internal staff members and external clients.
- Organize, coordinate, and maintain executive/senior management members' calendars, scheduled meetings, conferences, travel arrangements, appointments, and interviews.
- Assist with corporate or specific organizational group events, such as Board of Trustee Meetings, Program Management Review, etc.
- Participate in frequent communication with other administrative team members, security, human resources, facilities, and finance department on special projects and events.
Education
Some College (No Degree) - Business Administration And Management
University of California, Santa Cruz
Santa Cruz, CAPACE - American Society of Administrative Professionals
Office Dynamics
Las Vegas, NV & OnlineSkills
- Excellent communication
- Attention to detail
- Analytical and critical thinking
- Expense Reporting
- Confidentiality
- Calendar/Schedule Management
- Strong problem solver
- Customer Service-Oriented
- Event planning, coordination, and execution
- Travel arrangements and planning
- Strategic Planning
- Microsoft Office Suite
- Confidential Document Control
- Documentation And Reporting
Timeline
Administrative Specialist IV
The Aerospace Corporation
01.2008 - Current
Some College (No Degree) - Business Administration And Management
University of California, Santa Cruz
PACE - American Society of Administrative Professionals
Office Dynamics
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