Hillary Woods
Ketchikan
Summary
Organized Administrator with four (4) years of experience facilitating operational and organizational management workflows. Promotes interdepartmental collaboration through solid teamwork. (9 District Offices, 8 staff arenas) Demonstrated expertise in project and document management. Experienced supervisor and mentor of a team of 3, but upwards of 6. Results-driven candidate with successful track record of providing administrative support in busy office environments. Adept at handling multiple projects and prioritizing tasks.
This experience is couple with over a decade of project management experience as Lands and Realty Specialist on a Region-wide Lands Team spanning across two National Forest (23 million acres) and providing project support across 13 districts. Accomplishing and closing high profile land exchanges, complex real estate transactions, and implementing actions from newly passed public land laws.
Overview
23
23
years of professional experience
Work History
Administrative Officer
USDA Forest Service, Tongass National Forest
01.2022 - Current
- Coordinated office operations, ensuring efficient workflow and adherence to agency protocols.
- Managed scheduling and logistics for meetings, facilitating effective communication among team members.
- Developed and maintained filing systems, improving document retrieval efficiency and accuracy.
- Assisted in budget preparation, tracking expenditures to ensure financial compliance with federal regulations.
- Collaborated with cross-functional teams to support project execution, contributing to successful program outcomes.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Facilitated cross-functional collaboration by acting as a liaison between departments for task coordination and information sharing.
- Volunteered to help with special projects of varying degrees of complexity.
Realty Specialist
USDA Forest Service, Alaska Region
01.2010 - 01.2022
- Facilitated negotiations between buyers and sellers to achieve favorable outcomes.
- Negotiated favorable contract terms with stakeholders, resulting in mutually beneficial agreements.
- Demonstrated strong ethics and integrity within all aspects of work while adhering strictly to policy standards.
- Conducted thorough property inspections, field work and and enviromental assessments for project management
- Followed-up escrow process, coordinated contingency removal of property inspection and maintained timely closing of escrow.
- Facilitated smooth transaction processes by coordinating with various stakeholders, appraisters, inspectors, and attorneys.
Assistant Deputy Director of Lands. (Detail)
USDA Forest Service, Alaska Region
08.2020 - 12.2020
- Managed a diverse team of professionals, fostering collaboration and promoting personal growth through continuous performance evaluations.
- Oversaw budget planning cycles by collaborating closely with finance teams to allocate resources most effectively in support of departmental goals.
- Mentored junior staff members to develop their skills and advance within the organization, contributing to a stronger workforce overall.
- Established strong relationships with stakeholders, facilitating seamless communication and collaboration throughout projects'' lifecycle.
- Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
Team Leader, Alaska Lands Team (Detail)
USDA Forest Service, Chugach Nat'l Forest
01.2012 - 03.2012
- Mentored junior staff, fostering professional growth and knowledge sharing within the team.
- Analyzed performance metrics to identify areas for improvement and implement strategic initiatives.
- Facilitated communication between departments to ensure alignment on goals and project timelines.
- Conducted regular team evaluations to assess progress and provide constructive feedback for continuous improvement.
- Set performance expectations for the team, monitoring progress towards goals and providing constructive feedback as needed.
Land Law Examiner
USDOI Bureau of Land Management
01.2006 - 07.2010
- Evaluated compliance with regulations and standards to ensure quality assurance.
- Provided clear explanations of decisions made during examinations, enhancing transparency between applicants and organization.
- Developed strong relationships with internal and external stakeholders, fostering open communication and collaboration.
- Conducted comprehensive reviews of complex applications, ensuring all necessary documentation was obtained before rendering a decision.
- Ensured compliance with relevant laws, policies, and procedures throughout the examination process.
- Analyzed information gathered from investigations and reported findings.
- Served as a subject matter expert on specific industries or types of applications, guiding colleagues in their evaluations when needed.
- Kept up-to-date with state and federal regulations to prevent errors and fraud.
Property Valuation Specialist
State of Montana, Department of Revenue
01.2003 - 09.2005
- Developed training materials and mentored junior staff on valuation methodologies and best practices in the field.
- Analyzed market trends and property data to improve valuation accuracy and consistency across various asset classes.
- Collaborated with local government officials to ensure compliance with state valuation standards and regulations.
- Conducted comprehensive property valuations to determine accurate tax assessments for residential and commercial properties.
- Reviewed appraisals prepared by external consultants for consistency with company standards and regulatory requirements.
- Provided expert guidance on property values to support informed decision-making for clients in various industries.
Education
Bachelor of Science - Management
Kaplan University
Davenport, IA08-2007
Associate of Applied Science - Business Administration And Management
Kaplan University
Davenport, IA06-2005
High School Diploma -
Florence Carlton High School
Florence, MT06-1996
Skills
- Office management
- Records management
- Human resources support
- Personnel management
- Database management
- Meeting facilitation
- Policy and procedure modification
- Workflow planning
- Office administration
- Supervising staff
- Excel spreadsheets
- Professional communication
- Microsoft Office Suite
- Project management
- Tech-Savvy
- Project planning
- Team collaboration
- Project tracking
- Strategic planning
Timeline
Administrative Officer
USDA Forest Service, Tongass National Forest
01.2022 - Current
Assistant Deputy Director of Lands. (Detail)
USDA Forest Service, Alaska Region
08.2020 - 12.2020
Team Leader, Alaska Lands Team (Detail)
USDA Forest Service, Chugach Nat'l Forest
01.2012 - 03.2012
Realty Specialist
USDA Forest Service, Alaska Region
01.2010 - 01.2022
Land Law Examiner
USDOI Bureau of Land Management
01.2006 - 07.2010
Property Valuation Specialist
State of Montana, Department of Revenue
01.2003 - 09.2005
Bachelor of Science - Management
Kaplan University
Associate of Applied Science - Business Administration And Management
Kaplan University
High School Diploma -
Florence Carlton High School
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