Hiralda Godoy

Academic Program Assistant, Medical Student Coordinator for Emergency Medicine, Pediatrics, Ultrasound, Toxicology, ETC, Arcadia, Quality Improvement, and Keck PA rotation.

• Managed application procedures via MedOASIS and VSLO platforms.
• Ensured precise monitoring of student enrollments for future rotations.
• Coordinated detailed schedules for USC and visiting medical students.
• Oversee the distribution and tracking of medical student evaluations to guarantee efficient feedback delivery.
• Keep detailed file records of the required documentation for every medical student.
• Arranged timely health clearance sessions through collaboration with HR for medical student compliance.
• Organize and schedule lectures for medical students, ensuring timely communication with instructors.
• Compose professional email reminders for medical student activities and deadlines.
• Distributed detailed rotation information to incoming students through well-prepared welcome materials.
• Manage and keep the list of additional shifts available for students current.
• Proctor final exams, process completed exams, and prepare the required documentation for grading.
• Assist the clerkship director with preparing documents for ranking meetings.
• Implements and facilitates workshops to enrich medical students' learning.
• Coordinate updates to the clerkship block calendar for precise schedule management.
• Arrange venues to accommodate workshops, lectures, and medical sessions.
• Maintain organized records of rotations and schedules using Google Calendar.

Administrative Assistant I: Medical Student Coordinator for Emergency Medicine and Pediatrics.

• General office duties: answering inquiries, email correspondence, distributing medical student information and materials.
• Coordinated and structured schedules to support operational activities for medical students.
• Created and disseminated academic program documentation for Pediatrics and Emergency Medicine medical students.
• Delivered customer support and executed necessary administrative tasks.
• Handled supplementary responsibilities effectively.

• Handled incoming calls and directed callers to appropriate department or employee.
• Ordered office supplies to keep stationary and inventory properly stocked.
• Assisted with the preparation of presentations for internal and external meetings.
• Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
• Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
• Provided administrative support to H. Claude Hudson Clinic, including scheduling meetings, preparing agendas, files, etc.