Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Hiralda Godoy

Los Angeles,California

Summary

At USC, I excelled as an Academic Program Assistant, streamlining application processes and enhancing student coordination through meticulous documentation and schedule management. My expertise in information coordination and my ability to foster teamwork significantly improved program efficiency, showcasing my dedication to administrative excellence and collaborative success.

Overview

18
18
years of professional experience

Work History

Academic Program Assistant

USC
Los Angeles, California
04.2021 - Current

Academic Program Assistant, Medical Student Coordinator for Emergency Medicine, Pediatrics, Ultrasound, Toxicology, ETC, Arcadia, Quality Improvement, and Keck PA rotation.

  • Managed application procedures via MedOASIS and VSLO platforms.
  • Ensured precise monitoring of student enrollments for future rotations.
  • Coordinated detailed schedules for USC and visiting medical students.
  • Oversee the distribution and tracking of medical student evaluations to guarantee efficient feedback delivery.
  • Keep detailed file records of the required documentation for every medical student.
  • Arranged timely health clearance sessions through collaboration with HR for medical student compliance.
  • Organize and schedule lectures for medical students, ensuring timely communication with instructors.
  • Compose professional email reminders for medical student activities and deadlines.
  • Distributed detailed rotation information to incoming students through well-prepared welcome materials.
  • Manage and keep the list of additional shifts available for students current.
  • Proctor final exams, process completed exams, and prepare the required documentation for grading.
  • Assist the clerkship director with preparing documents for ranking meetings.
  • Implements and facilitates workshops to enrich medical students' learning.
  • Coordinate updates to the clerkship block calendar for precise schedule management.
  • Arrange venues to accommodate workshops, lectures, and medical sessions.
  • Maintain organized records of rotations and schedules using Google Calendar.

Administrative Assistant I

USC
Los Angeles, California
02.2012 - 03.2021

Administrative Assistant I: Medical Student Coordinator for Emergency Medicine and Pediatrics.

  • General office duties: answering inquiries, email correspondence, distributing medical student information and materials.
  • Coordinated and structured schedules to support operational activities for medical students.
  • Created and disseminated academic program documentation for Pediatrics and Emergency Medicine medical students.
  • Delivered customer support and executed necessary administrative tasks.
  • Handled supplementary responsibilities effectively.

Secretary to the General Manager

USC
Los Angeles, California
07.2007 - 01.2012
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Ordered office supplies to keep stationary and inventory properly stocked.
  • Assisted with the preparation of presentations for internal and external meetings.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Provided administrative support to H. Claude Hudson Clinic, including scheduling meetings, preparing agendas, files, etc.

Education

GED -

Glendale Community College
Glendale, CA
05-2003

Associate of Business Administration -

USAC
Guatemala
01-2000

Skills

  • Information coordination
  • Activity planning
  • Documentation management
  • Correspondence management
  • Teamwork and collaboration
  • Calendar management
  • Scheduling management
  • Student records management
  • Multiple priorities management
  • Administrative support

Languages

English
Full Professional
Spanish
Native/ Bilingual

Timeline

Academic Program Assistant

USC
04.2021 - Current

Administrative Assistant I

USC
02.2012 - 03.2021

Secretary to the General Manager

USC
07.2007 - 01.2012

GED -

Glendale Community College

Associate of Business Administration -

USAC
Hiralda Godoy