Holly Beach
Shiloh,USA
Summary
Results-driven administrative professional with a strong background in vendor management across the administrative, contract, and financial sectors. Known for collaborative teamwork, adapting to changing needs, and delivering consistent results. Proven ability to handle complex projects and maintain high standards in fast-paced environments.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Constellis
01.2023 - Current
- Managed vendor contracts for background services, drug screenings, and physical exams, ensuring cost efficiency and compliance
- Escalated critical contract-related issues to the contracts manager for resolution
- Processed purchase requisitions and NTE purchase orders using Costpoint, maintaining accurate financial records
- Drafted and refined correspondence, reports, presentations, and other essential documentation
- Maintained strict confidentiality while handling sensitive company and client information, ensuring data integrity
- Addressed client and customer inquiries efficiently, providing precise information or directing them to the appropriate personnel
- Enforced confidentiality agreements with vendors and external partners to safeguard proprietary company information during negotiations and collaborations
- Adhere to relevant data protection laws (e.g., GDPR, HIPAA) and company policies when handling, sharing, or disposing of PPI
Senior Accounts Payable Specialist
Constellis
12.2021 - 01.2023
- Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments
- Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed
- Trained junior staff members on accounts payable best practices, fostering a cohesive and knowledgeable team environment
- Collaborated with procurement team to ensure accuracy in purchase orders, contracts, and pricing agreements with vendors
- Enhanced vendor relationships through timely communication and effective resolution of discrepancies in billing statements
- Input financial data and produced reports using Costpoint, OnBase, and Concur
General Laborer
Oakley's Home Improvement
11.2020 - 12.2021
- Maintained clean and organized worksites, minimizing hazards and promoting a safe working environment
- Loaded, unloaded, and moved material to and from storage and production areas
- Demonstrated strong work ethic, completing physically demanding tasks under varying conditions
- Completed tasks efficiently for timely project completion within set deadlines
- Assisted team members with tasks that require group effort
- Adapted quickly to new tasks or changes in project scope, demonstrating flexibility in skillset and problem-solving abilities
- Operated heavy equipment safely to transport materials and complete tasks as required
- Followed instructions and safety protocols to prevent accidents and injuries
Apprentice Pipefitter
BAE Norfolk Ship Repair
08.2019 - 11.2020
- Fabricated, assembled, installed and maintained piping systems
- Fabricated and installed screw pipe, socket weld pipe, and stainless steel tubing
- Followed safe work practices, which included fall protection and personal protective equipment.
- Threaded pipes using piping machines
- Coordinated movement of materials and equipment to job sites
- Supported senior pipefitters in completing large scale projects within deadlines through diligent labor assistance
- Minimized project delays by maintaining a clean and organized workspace for efficient access to required materials and tools
- Prepared worksites for installation or repair tasks by clearing obstructions, disassembling components, or moving heavy items as needed
- Operated drill motors, grinders, chop saws, hack saws, and burning torches to perform tasks
Customer Service Representative
Lincare
01.2017 - 05.2019
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts
- Resolved customer complaints with empathy, resulting in increased loyalty and repeat business
- Developed strong product knowledge to provide informed recommendations based on individual customer needs
- Developed rapport with customers through active listening skills, leading to higher retention rates and positive feedback from clients
- Provided coaching and mentoring to new hires contributing to their successful integration into the team
- Exceeded performance metrics consistently, earning recognition as a top performer within the team
Education
A.A.S. - Medical Office Administration
College of the Albemarle
Elizabeth City, NC06.2017
Skills
- Financial account reconciliation
- Proficient in negotiating contracts
- Experienced with Microsoft Office applications
- Cost-effective sourcing
- Effective time management
- Vendor relationship management
- ERP software proficiency
- Dedicated team player
Timeline
Administrative Assistant
Constellis
01.2023 - Current
Senior Accounts Payable Specialist
Constellis
12.2021 - 01.2023
General Laborer
Oakley's Home Improvement
11.2020 - 12.2021
Apprentice Pipefitter
BAE Norfolk Ship Repair
08.2019 - 11.2020
Customer Service Representative
Lincare
01.2017 - 05.2019
A.A.S. - Medical Office Administration
College of the Albemarle
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