Dynamic and results-oriented professional with extensive experience at Moffett Volunteer Fire Department, excelling in roles such as Secretary and Fundraising Coordinator. Demonstrated expertise in office administration and donor relations, significantly enhancing operational efficiency and fundraising efforts. Skilled in document preparation and verbal communication, adept at fostering relationships with key stakeholders to drive organizational success.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Secretary
Moffett Volunteer Fire Department
Lufkin, TX
08.2022 - Current
Managed calendar reminders for upcoming deadlines or events associated with the office.
Filed documents.
Answered incoming phone calls, and responded to inquiries.
Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Responded to customer inquiries via email or telephone in a polite and professional manner.
Performed data entry into computer systems; ensured accuracy of all entered information.
Assisted with special projects or tasks related to departmental functions upon request.
Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
Coordinated meeting logistics such as room reservations and catering services.
Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
Ordered office supplies to purchase items and maintain appropriate levels.
Coordinated communications, taking calls, responding to emails and interfacing with clients.
Updated contact lists on a regular basis; created new contacts as needed.
Fundraising Coordinator
Moffett Volunteer Fire Department
Lufkin, TX
08.2022 - Current
Maintained relationships with current donors by providing updates on program successes.
Worked closely with development staff to coordinate donor recognition initiatives.
Prepared thank you letters for all contributors in a timely manner.
Managed social media accounts dedicated to fundraising campaigns with timely updates.
Ensured compliance with all applicable laws related to charitable giving.
Organized and hosted successful fundraising events, such as galas, auctions, and golf tournaments.
Cultivated new relationships with prospective major donors through personalized outreach efforts.
Created custom presentations highlighting the organization's mission and impact stories for use during donor meetings.
Created marketing materials to promote fundraising activities.
Designed an online giving page that was user-friendly and optimized for mobile devices.
Coordinated volunteers for special events to maximize efficiency and achieve desired outcomes.
Managed donor databases, tracked donations, and generated reports on fundraising activities.
Attended status meetings to participate and offer insights into quarterly and annual strategic planning sessions.
Planned and coordinated resourcing, staffing and venue acquisition for fundraising events.
Performed prospect research to identify and engage potential donors and partner organizations.
Raised funds by coordinating events.
Developed insightful fundraising materials for newsletters and websites to attract sponsorship opportunities.
Innovated new approaches to engage donors and increase funding.
Liaised with business and community members to increase awareness of fundraising programs and causes.
Education
Associate of Applied Business - Business Administration And Management
Angelina College
Lufkin, TX
05-2007
Associates - Office Administration
Angelina College
Lufkin, TX
05-2007
Skills
Office correspondence
Phone etiquette
Customer service
Phone reception
Office administration
Record preparation
File management
Verbal and written communication
Minute taking
Document preparation
Supply ordering
Report writing
Affiliations
Volunteering
Family oriented
Outgoing
Accomplishments
Firefighter of the Year 2022, 2024- this title is voted on by all members on the department.
Outstanding Fundraising 2022
Certification
CPR/AED/FIRST AID
WILDLAND FIREFIGHTING
EXTRICATION 1 &2
References
References available upon request.
Timeline
Secretary
Moffett Volunteer Fire Department
08.2022 - Current
Fundraising Coordinator
Moffett Volunteer Fire Department
08.2022 - Current
Associate of Applied Business - Business Administration And Management
Volunteer EMT/Emergency Fire Fighter at North Beach Volunteer Fire DepartmentVolunteer EMT/Emergency Fire Fighter at North Beach Volunteer Fire Department