HOLLY L. LEVIS
Pilot Point,USA
Summary
Hardworking, diligent, dependable and punctual Executive Administrative Assistant with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills, offering more than 15 years combined experience.
Overview
26
26
years of professional experience
Work History
Administrative Assistant
GP West, Inc.
11.2023 - 02.2024
- Direct support to the office manager, project managers and owners on behalf of the United States Postal Service to include monthly expense reports, credit card reconciliations, bank deposits, contract review and editing, building rental and real estate management as well as landlord maintenance
- Front desk reception, accounts payable, monthly billing and invoices, mail, filing, scanning, phones, bookkeeping
Customer Service Representative
TTEC (Bank of America)
04.2020 - 07.2020
- Inbound calls for the Department of Economic Security unemployment debit card services during the pandemic
Finance/Administrative Assistant
Robert Half (Hylan Communications)
02.2018 - 06.2019
- Administrative support for multiple supervisors and technicians on behalf of Hylan for fiber cable utilities
- Purchase orders, invoicing, reconciliations, 811 locates
- Construction job coordination to include ordering and set up of barricades, concrete, asphalt
Document Control Specialist
Planet-Pharma (Ultherapy)
07.2017 - 10.2017
- Document control and quality assurance of all incoming and outgoing documentation
- Management of employee training files
Medical Editor, Transcriptionist
The Salem Center, Contractor
03.2002 - 07.2016
- Family practice, endocrinology, radiology, cardiology, hospital dictations and reports
Executive Administrative Assistant
Engineering Consulting Services
05.2002 - 03.2005
- Transcription and editing of construction testing field service reports for concrete, asphalt, density, and steel
- Commercial and residential engineering services reports including new construction and environmental proposals
Executive Secretary
MJM Design Group
01.1998 - 01.1999
- Interior design assistant to include inventory, purchase orders, invoices, payroll, reception, HR assistance
- Errands as well as personal assistant to owner include travel arrangements, bookkeeping
Real Estate Law Assistant
Daniel Ziemba
01.1998 - 01.1999
- Detailed review and editing of contracts to include both purchasing and selling
- Title and deeds recording, reception
Education
Associate’s: AA - Arizona Educational Curriculum
Mesa Community College
Mesa, ArizonaHigh School Diploma -
Rolling Meadows High School
Rolling Meadows, IllinoisSkills
- Microsoft Suite
- PowerPoint
- Excel
- QuickBooks
- Google Suite
- Outlook
- Teams
- Zoom
- SharePoint
- Adobe
- CRM
- Documentation review
- Quality assurance
- Typing 80 wpm
- 98% accuracy
- Active listening
- Collaborative teamwork
- Information confidentiality
Timeline
Administrative Assistant
GP West, Inc.
11.2023 - 02.2024
Customer Service Representative
TTEC (Bank of America)
04.2020 - 07.2020
Finance/Administrative Assistant
Robert Half (Hylan Communications)
02.2018 - 06.2019
Document Control Specialist
Planet-Pharma (Ultherapy)
07.2017 - 10.2017
Executive Administrative Assistant
Engineering Consulting Services
05.2002 - 03.2005
Medical Editor, Transcriptionist
The Salem Center, Contractor
03.2002 - 07.2016
Executive Secretary
MJM Design Group
01.1998 - 01.1999
Real Estate Law Assistant
Daniel Ziemba
01.1998 - 01.1999
Associate’s: AA - Arizona Educational Curriculum
Mesa Community College
High School Diploma -
Rolling Meadows High School
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