Holly Moore
Largo,FL
Summary
Collaborated with management on strategic training initiatives and brought forth operational enhancements through individual training within the department.
Resolved transaction and billing issues in collaboration with vendors, associates and supervisors.
Overview
16
16
years of professional experience
Work History
Administration Clerk
FCS, Inc.
09.2023 - 12.2025
- Managed daily processing of pumping tickets.
- Handled incoming calls efficiently.
- Entered call details into the system database.
- Executed timely mailing of invoices.
- Reviewed before and after photos captured by pump truck drivers.
- Organized and managed missing picture data through Excel logs.
- Ensured all tickets were accurately scanned into the system.
- Routed monthly oil tickets to drivers at the start of each month.
Purchasing Assistant
BCH Mechanical, Inc.
10.2017 - 07.2023
- Place Purchase Orders for quoted parts and equipment.
- Issue credit purchase order for returned parts.
- Review and update purchasing reports as needed.
- Maintain consistent email communication with vendors to confirm and track orders and verify price revisions on purchase orders.
- Administer project-based data entry assignments within Timberline database for accurate record-keeping.
- Maintain focus and organization to regularly complete tasks with precision, timeliness and flexibility.
- Computed and created purchase orders in Timberline to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers
- Performed negotiations for contract terms and conditions
- Processed purchase orders and invoices in accordance with company procedures
- Ensure all Commitments have all pertinent information, including:
Job/GL coding accurate
Ship Date/location
All applicable taxes, fees, and charges - Timely and accurately reporting of outstanding commitments
- Established and managed supplier and vendor relationships.
- Performed monthly reconciliation of open purchasing orders
Funeral Home Receptionist/Administration
Service Corporation International
08.2015 - 10.2017
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Performed administrative duties by obtaining burial permits and doctors' signatures on death certificates and registering deaths.
- Provided administrative support to funeral home staff.
- Processed death certificate and other required paperwork.
- Reviewed and processed all required documentation and performed day to day administrative duties for funeral services/ burials and/or cremations in accordance with policies and procedures.
- Ordered markers, benches, vaults, granite, etc.
- Filed and maintained customer information for both new business and previous customers.
- Ordered supplies for company and maintained stock as needed.
- Assisted Location Manager with audit response preparation, ensuring responses are complete, accurate, and on-time.
Accounts Payable
BCH Mechanical, Inc.
01.2014 - 08.2015
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Generated invoices based upon established accounts receivable schedules and terms.
- Submitted invoices based upon established accounts receivable schedules and terms.
- Maintained payable shared email inbox and digitized invoices for processing.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Composed accounting reports summarizing monthly and quarterly data.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Reached out to vendors and customers to verify information and follow up on client issues.
Receptionist
BCH Mechanical, Inc.
08.2009 - 01.2014
Education
Associate of Arts -
Tyler Junior College
Tyler, TXSkills
- Experienced in various accounting software (Sage Timberline, SAMPro and Pvault)
- Experienced in Microsoft Office, Outlook and Excel
- Strong communication and interpersonal skills
- Capability of managing confidential data and maintaining secrecy regarding sensitive issues
- Excellent Vendor relations
- Analytical and Critical Thinking
- Contract Negotiation
- Positive and Energetic
Timeline
Administration Clerk
FCS, Inc.
09.2023 - 12.2025
Purchasing Assistant
BCH Mechanical, Inc.
10.2017 - 07.2023
Funeral Home Receptionist/Administration
Service Corporation International
08.2015 - 10.2017
Accounts Payable
BCH Mechanical, Inc.
01.2014 - 08.2015
Receptionist
BCH Mechanical, Inc.
08.2009 - 01.2014
Associate of Arts -
Tyler Junior College