HOLLY STINER
Rochester
Summary
Versatile professional with extensive experience in administrative support, onboarding, and recruiting. Demonstrates strong attention to detail and a commitment to delivering exceptional customer service. Proven ability to work effectively both independently and collaboratively, with a focus on problem-solving and time management. Recognized for analytical thinking and creativity in developing impactful solutions in dynamic environments.
Overview
22
22
years of professional experience
Work History
Department Administrator
University of Rochester Medical Center
Rochester
03.2023 - Current
- Provided high-level administrative support to enhance efficiency in a fast-paced academic medical environment.
- Managed time and calendar for Department Chair and Program Director amid competing demands.
- Oversaw faculty appointment processes and performance evaluations to ensure compliance.
- Coordinated faculty recruitment efforts, including outreach and departmental visits.
- Acted as liaison between department chair and Office of Advancement for philanthropic initiatives.
- Supervised three administrative staff members, ensuring effective onboarding and training processes.
- Developed departmental policies to maintain compliance with university standards.
- Maintained filing system for all operational documents, ensuring accessibility and accuracy.
Recruiting Administrator
Eagleview Technologies
10.2021 - 03.2023
- Responsible for ensuring a smooth and professionally administered recruiting and onboarding experience while working with a variety of stakeholders-including hiring managers, recruiters, HR professionals, and candidates
- Created job requisitions and other supporting documentation utilizing the Applicant Tracking System (ATS), ensuring all information is accurately reflected and all supporting documentation is provided
- Posting career opportunities to draw excitement and engagement to open positions via Indeed & LinkedIn
- Support the recruitment process in sourcing new hires by reviewing resume submissions for qualifications
- Scheduled phone screens and pre-employment aptitude tests, documenting within the ATS
- Ensured timely responses to applications and inquiries; a carefully planned interview schedule; educated interviewers; and notification to candidates when a selection decision has been reached
- Utilize the ATS/ HRIS systems to conduct pre-hire onboarding to input new hire information; including salary, drug screening, I-9 verification, and background checks
- In conjunction with the Training & Development team, organize and delivered new hire orientation
- Assisted in the development and maintenance of the job description library for over 120 positions within the company, working with Department Managers to ensure results-focused job descriptions are complete and up-to-date in the ATS
Senior Staff Specialist
Rochester Institute of Technology
01.2014 - 10.2021
- Provided senior-level administrative support to the college's four deans, Director of Communications, and Director of IT Services
- Coordinated human resource activities pertaining to the recruitment, hiring, and onboarding of faculty & staff including new staff welcome orientation
- Assisted in the development and implementation of recruiting strategies that yielded diverse candidate pools and the college's DEI initiatives
- Collaborated with the Communications Manager to implement social media strategies, web updates, & marketing collateral that communicated clear & consistent messaging while promoting the college's expertise, core values & vision
- Assisted the college governance chair in maintaining & supporting college faculty in college and university committee elections
- Created and maintained the college's standard operating procedures (SOP) that aligned with the continuous improvement plans for both the college & university
- Acted as a college liaison at campus-wide planning sessions for major university events including the Imagine RIT Festival & Brick City Homecoming
- Hired & managed a team of student employees and graphic designers
Senior Staff Assistant
Rochester Institute of Technology
11.2012 - 01.2014
- Supported the day-to-day operations of the Office of Student Services while providing administrative support to the assistant dean & four program advisors
- Received visitors, screened calls, & managed multiple calendars
- Composed & reviewed internal memos & external correspondence for senior management
- Maintained program curriculum checklists & confidential records for approximately 700 Liberal Arts degree program students
- Conducted & prepared degree audit to determine graduation eligibility for students within the Liberal Arts degree programs
- Provided term reports to deans & department chairs regarding academic actions, Dean's List, change of programs, & late grades
- Coordinated the Dean's List Reception every term
- Participated and assisted with orientation & commencement activities; Responsible for updating & proofing student names/honors for the graduation commencement book
Administrative Assistant
University of Rochester Medical Center
01.2007 - 11.2012
- As the Program Coordinator, ensured residency & fellowship programs compliance with the Accreditation Council for Graduate Medical Education (ACGME) standards
- Maintained continued accreditation by overseeing the coordination of the clinical and didactic educational goals as outlined by the program requirements
- Successfully collaborated with section faculty and staff to establish a program rotation schedule for residents, fellows, and medical students to ensure that all trainees received an equitable and well-rounded clinical and didactic education within the realm of Imaging Sciences
- Acted as a liaison between the university's Graduate Medical Education Office, trainees, human resources, & outside institutions as part of the appointment process
- Assisted the Department Administrator on the hospital credentialing process of department fellows and residents transitioning into faculty appointments
- Maintained current, accurate and compliant documentation of trainee records as required by the medical center, state, federal and accreditation standards; Converted physical records into digital files for easy access & verification
- Organized over 300 conference activities per year, maximizing the inter-relation of other programs or departments to ensure optimum efficiency & attendance
- Successfully managed recruitment activities for the department's residency & fellowship programs, ensuring all program positions were filled as needed
- Monitored program expenditures & reconciled appropriate budget allocations
Secretary IV
University of Rochester Medical Center
01.2003 - 01.2007
- Provided administrative support to the Department of Cross-Sectional Imaging Faculty, Clinical Operations Director, & six area supervisors
- Oversaw daily scheduling & calendaring tasks for the department
- Transcribed various radiology patient reports across multiple departments
- Prepared grant and clinical studies proposals for submission and renewal, proofed and edited materials to ensure compliance with internal and external proposal guidelines; Coordinated contributions from multiple parties including the National Institute of Health and Research Subjects & Review Board; Created and maintained research subject spreadsheets, adhering to HIPAA standards
- Prepared domestic and international travel/conference arrangements & processed expense reports
- Maintained accurate records of faculty expense accounts
Education
Bachelor of Applied Arts & Science - Human Resources, Communications, & Management, w/minor in Advertising & Public Relations
ROCHESTER INSTITUTE OF TECHNOLOGY
Rochester, NY05-2014
Skills
- Executive administrative support
- Confidential information management
- Recruitment and onboarding
- HRIS/ATS proficiency
- Microsoft Office Suite
- SharePoint expertise
- Adobe Acrobat skills
- Oracle database management
- Social media strategy
- Marketing and communications
- Project management
- Event coordination
- Data entry proficiency
- Records management
- Writing, editing, and proofreading skills
- Process documentation and creation
Volunteer Experience
- Rochester Institute of Technology, Staff Council Representative & Chair of Staff Council's University Issues & Policy Committee, 07/2018, 10/2021, Responsible for communications to staff constituents about university news, events and initiatives; providing staff feedback and insights on issues to the University's Leadership Team as part of the governance process., As a committee chair, reviewed policy proposals and revisions, Raising issues for university consideration from a staff perspective.
- Medical Imaging Partnership, Inc., Administrator, 01/2016, 01/2019, Diverse scope of responsibilities including donor relations, communications, grant solicitation & support, database management, equipment acquisition, shipping logistics, and customs documentation.
Languages
English
Full Professional
References
References available upon request.
Timeline
Department Administrator
University of Rochester Medical Center
03.2023 - Current
Recruiting Administrator
Eagleview Technologies
10.2021 - 03.2023
Senior Staff Specialist
Rochester Institute of Technology
01.2014 - 10.2021
Senior Staff Assistant
Rochester Institute of Technology
11.2012 - 01.2014
Administrative Assistant
University of Rochester Medical Center
01.2007 - 11.2012
Secretary IV
University of Rochester Medical Center
01.2003 - 01.2007
Bachelor of Applied Arts & Science - Human Resources, Communications, & Management, w/minor in Advertising & Public Relations
ROCHESTER INSTITUTE OF TECHNOLOGY
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