HOLLY STINER
Rochester,NY
Summary
Versatile and detail-oriented administrative professional with proven experience managing office operations, supervising staff, coordinating recruitment/onboarding processes, and supporting budget tracking and expense management. Skilled in streamlining documentation and administrative processes to enhance efficiency in fast-paced environments. Strong communicator with a proactive approach to problem-solving, process improvement, and cross-functional collaboration.
Overview
16
16
years of professional experience
Work History
Supervisor, Academic Affairs
University of Rochester Medical Center
03.2023 - 04.2023
- Provide high-level administrative support, calendar & email management, & scheduled meetings for department chair & program director
- Responsible for managing the monthly departmental faculty meeting; gathering agenda topics, creating the presentation, & providing any follow-up
- Oversaw faculty appointment processes and performance evaluations to ensure compliance
- Served as liaison between department chair & Office of Advancement, facilitating communication & coordination on philanthropic initiatives
- Assisted in budget preparation and expense tracking
- Processed travel reimbursements, invoices and purchase orders, ensuring compliance with any budget constraints
- Project Coordination for department space renovations
- Coordinated faculty recruitment efforts, including outreach, departmental visits, and departmental onboarding
- Maintained filing system for all operational documents, ensuring accessibility and accuracy
- Supervised three administrative staff members
Recruiting Administrator
Eagleview Technologies
10.2021 - 03.2023
- Responsible for ensuring a smooth and professionally administered recruiting and onboarding experience while working with a variety of stakeholders including hiring managers, recruiters, HR professionals, and candidates
- Created job requisitions and other supporting documentation utilizing the Applicant Tracking System (ATS), ensuring all information is accurately reflected and all supporting documentation is provided & reports are accurate
- Support the recruitment process in sourcing new applicants, reviewing resume submissions for qualifications, conducting phone screens
- Utilize the HRIS systems to conduct pre-hire onboarding to input new hire information; including salary, drug screening, I-9 verification, and background checks
- Organized and delivered new hire orientation
- Assisted in the development and maintenance of the job description library for over 120 positions within the company, working with Department Managers to ensure job descriptions and comp analyses are complete and up-to-date in the ATS
Senior Staff Specialist
Rochester Institute of Technology
01.2014 - 10.2021
- Provided senior-level administrative support to the college's four deans, Director of Communications, and Director of IT Services
- Collaborated with the Communications Manager to implement social media strategies, web updates, & marketing collateral
- Facilitated strategic communication between the departments, marketing manager, and Office of Advancement to support philanthropic initiatives, including planning and executing donor engagement events
- Created and maintained the college's standard operating procedures (SOP) that aligned with the continuous improvement plans for both the college & university
- College liaison at campus-wide planning sessions for major university events including the Imagine RIT Festival & Brick City Homecoming
- Grant Management: Ensured completion of documentation for NIH & Foundations Submissions & Review
Senior Staff Assistant
Rochester Institute of Technology
11.2012 - 01.2014
- Supported the day-to-day operations of the Office of Student Services while providing administrative support to the assistant dean & four program advisors
- Received visitors, screened calls, & managed multiple calendars
- Composed & reviewed internal memos & external correspondence for senior management
- Maintained program curriculum checklists & confidential records for approximately 700 Liberal Arts degree program students
- Conducted & prepared degree audit to determine graduation eligibility for students within the Liberal Arts degree programs
- Provided term reports to deans & department chairs regarding academic actions, Dean's List, change of programs, & late grades
- Coordinated the Dean's List Reception every term
- Participated and assisted with orientation & commencement activities
Administrative Assistant
University of Rochester Medical Center
01.2007 - 11.2012
- As the Program Coordinator, ensured residency & fellowship programs compliance with the Accreditation Council for Graduate Medical Education (ACGME) standards
- Successfully collaborated with section faculty and staff to establish a program rotation schedule for residents, fellows, and medical students to ensure that all trainees received an equitable and well-rounded clinical and didactic education within the realm of Imaging Sciences
- Acted as a liaison between the university's Graduate Medical Education Office, trainees, human resources, & outside institutions as part of the appointment process
- Assisted the department's fellows in annual grant preparation and submission
- Maintained current, accurate and compliant documentation of trainee records as required by the medical center, state, federal and accreditation standards
- Organized over 300 conference activities per year, maximizing the interrelation of other programs or departments to ensure optimum efficiency & attendance
- Monitored program expenditures & reconciled appropriate budget allocations
Education
Bachelor of Science - Business Administration, w/minors in HR, Advertising & Public Relations, & Communications
Rochester Institute of Technology
Rochester, NY05.2014
Associate of Applied Science - Executive Science
Monroe Community College
Rochester, NY04.2023
Skills
- High-level administrative support
- Confidential information management
- Recruitment and onboarding
- Microsoft Office Suite
- Adobe Acrobat
- Philanthropy & fundraising
- Budget Tracking
- Social Media Platforms: Twitter, LinkedIn, Instagram, Tik Tok
- Marketing & communications
- Grant Coordination & Management
- Project management
- Event coordination
- Writing, editing, and proofreading skills
Timeline
Supervisor, Academic Affairs
University of Rochester Medical Center
03.2023 - 04.2023
Recruiting Administrator
Eagleview Technologies
10.2021 - 03.2023
Senior Staff Specialist
Rochester Institute of Technology
01.2014 - 10.2021
Senior Staff Assistant
Rochester Institute of Technology
11.2012 - 01.2014
Administrative Assistant
University of Rochester Medical Center
01.2007 - 11.2012
Associate of Applied Science - Executive Science
Monroe Community College
Bachelor of Science - Business Administration, w/minors in HR, Advertising & Public Relations, & Communications
Rochester Institute of Technology
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