Summary
Overview
Work History
Education
Skills
Timeline
BusinessAnalyst

Holly Vaughn

Spokane

Summary

Driven and resourceful administrative professional 7+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

18
18
years of professional experience

Work History

Executive Assistant

Kalispel Development
07.2016 - Current
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.

Assistant Manager

Diamond Cuts Barber Studio
09.2009 - 01.2015
  • Defined clear targets and objectives and communicated to other team members.
  • Implemented staff training programs, enhancing product knowledge and improving customer service skills.
  • Promoted teamwork within the workplace by encouraging collaboration among staff members on various project tasks.
  • Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
  • Developed strong working relationships with staff, fostering a positive work environment.
  • Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
  • Improved customer satisfaction by addressing and resolving complaints promptly.
  • Controlled resources and assets for department activities to comply with industry standards and government regulations.
  • Developed loyal and highly satisfied customer base through proactive management of team customer service strategies.
  • Maintained a clean, safe, and organized store environment to enhance the customer experience.

Administrative Assistant/Office Coordinator

Camas Path Behavioral Health
07.2006 - 10.2008
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Scheduled office meetings and client appointments for staff teams.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Education

Master of Science - Organizational Leadership

Colorado Technical University
Colorado Springs, CO
06.2023

Bachelor of Arts - Business Administration And Management

Colorado Technical University
Colorado Springs, CO
06.2022

Skills

  • Business Correspondence
  • Report Analysis
  • Invoice Processing
  • Schedule Management
  • Software Knowledge
  • Invoice Management
  • AR/AP
  • Business Administration
  • Project Management
  • Executive Schedule Management
  • Advanced MS Office Suite

Timeline

Executive Assistant

Kalispel Development
07.2016 - Current

Assistant Manager

Diamond Cuts Barber Studio
09.2009 - 01.2015

Administrative Assistant/Office Coordinator

Camas Path Behavioral Health
07.2006 - 10.2008

Master of Science - Organizational Leadership

Colorado Technical University

Bachelor of Arts - Business Administration And Management

Colorado Technical University

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Holly Vaughn