Hope Stacy
Williamston,SC
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-level executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Tri-County Technical College
06.2022 - Current
- Manage and prioritize calendar for AVP, Curriculum and Instruction, including coordinating travel arrangements and reimbursement
- Coordinate Academic Dismissal Process, collaborating with hearing committee and students on appeals, adhering to TCTC procedure
- Collaborate with faculty, students and AVP, Curriculum and Instruction on Academic Misconduct reports and appeals, ensuring application of the Student Code
- Create and maintain student files for Academic Misconduct and Academic Dismissal cases, utilizing Maxient Case Manager system
- Support team engagement of academic administrative assistants, by coordinating meetings and guest speakers for professional development
- Manage budgets for Office of Academic Affairs, reallocating PCard purchases, participating in budget development process and ensuring all policies and procedures are followed
- Worked with the president, president's assistant, deans, VP SS&E, & others to ensure the Office of Academic Affairs continued to operate well, during the absence of VPAAWD/AVP C&I
- Obtained Executive Assistant Journey Certificate
- Assisted President's Assistant with projects and provided coverage for President in Assistant's absence
- Created and maintain Academic Affairs TeamSite, managing multiple channels for several teams, creating materials for executive level meetings
- Collaborated with VP, Academic Affairs and Workforce Development and deans to bring all policies/procedures under purview of Academic Affairs into compliance
- Proactively identified areas requiring improvement aligning priorities effectively in-line with college.
- Working with LEAN Subcommittee to develop college-wide program for mapping and “leaning out” processes to improve efficiency and accuracy.
Administrative Assistant II
Prisma Health
08.2018 - 06.2022
- Provide support for high level executives: Chief Nursing Officer, Greenville Memorial Campus/North Greenville Hospital
- Associate Chief Nursing Officer, Greenville Memorial Hospital
- Manage and prioritize complex, frequently changing calendars for leaders in addition to reservations for multiple conference rooms
- Create memos and reports, organize, and distribute materials for executive-level meetings
- Manage presentations, create minutes, maintain Microsoft Teams sites for numerous meetings monthly
- Serve as point of contact and work closely with directors, clinical staff, and executives across Upstate and Midlands Affiliate Hospitals
- Greet visitors, patients and family members in professional manner and connect them with appropriate departments
- Review and approve time and attendance in Kronos for numerous team members and maintain files for auditing
- Coordinate Shift Incentive Program for (4) hospitals
- Coordinate, with planning teams, Campus Hiring Events
- Coordinate and assist in projects and initiatives.
Executive Assistant to the President
Maysville Community and Technical College
08.2006 - 08.2018
- Managed President/CEO's complex and frequently changing appointments/travel arrangements and coordinated planning of trips
- Conducted research to prepare, gather and proof reports, agendas, etc
- For all executive-level meetings
- Greeted visitors entering office, determining nature and purpose of visit, directing them to appropriate destination
- Processed travel expenses and reimbursements utilizing PeopleSoft
- Coordinated team building and professional development initiatives
- Created and maintained multiple webpages and SharePoint team sites
- Co-organized training, drills and meetings for Safety/Security Department
- Developed and maintained Crisis Manuals and training database
- Coordinated faculty promotion and tenure process, including developing training resources, webpages and workshops
- Coordinated large community events working with venues, caterers, planning teams and public relations
- Served as point of contact and worked closely with legislators, boards and community leaders
- Provided administrative support for President/CEO, Resource Development, Human Resources and Safety/Security/Facilities departments
- Supervised and trained student workers, providing “real world” job experiences
- Worked with Enrollment and Student Services on student disciplinary issues
- Created and coordinated mentoring program for all new staff employees
- Assisted in development of Behavioral Intervention Team (BIT) to address at risk students' needs and link them to appropriate resources with focus on retention
- Assisted in Budget, Unit, and Strategic Planning process to ensure mission and college goals are met
- Worked closely with Kentucky Community and Technical College System (KCTCS) offices.
Education
Associate of Applied Science - Office Systems Technology
Maysville Community And Technical College
Maysville, KY01.2004
Skills
- Excellent planner and coordinator
- Excellent communication skills
- MS Office Suite knowledge
- Results-oriented
- Employee training and development
- Self-directed
- Dedicated team player
- Accurate and detailed
- Maxient Case Management System Experience
- Microsoft Teams Experience
Timeline
Executive Assistant
Tri-County Technical College
06.2022 - Current
Administrative Assistant II
Prisma Health
08.2018 - 06.2022
Executive Assistant to the President
Maysville Community and Technical College
08.2006 - 08.2018
Associate of Applied Science - Office Systems Technology
Maysville Community And Technical College
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