Hope Davis
Athens
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
33
33
years of professional experience
Work History
Strategic Executive Assistant
Well Built Construction Consulting
02.2025 - 11.2025
- Calendar and Email Management: Managed complex calendars for the CEO and the executive team, prioritizing strategic, business development, and internal priorities. Scheduled meetings, coordinate follow-ups, and served as a first-point of contact in stakeholder communications.
- Meeting and Travel Preparation: Coordinated travel arrangements, prepared executives for meetings through research and document preparation, and ensure meeting logistics are clear and organized.
- Strategic Initiative Tracking: Monitored and updated strategic initiatives via TeamWork, aligning with CEO’s priorities and organizational goals. Provided regular updates and ensure timely execution of tasks.
- Business Development Support: Executed LinkedIn and email outreach, manage CRM tracking via HubSpot, and research prospects to tailor outreach and follow-up.
- Executive Time Optimization: Coordinated across core team to balance CEO’s time between business and personal obligations. Served as a gatekeeper and manage requests for time.
- CRM and Project Management: Maintained accurate records in HubSpot and support project tracking through TeamWork.
- Cross-Functional Communication: Liaised with team members and stakeholders, ensuring alignment, updates, and follow-through across the organization.
- Confidentiality and Discretion: Handled sensitive information with professionalism and ensure executive communications are managed appropriately.
Executive Virtual Assistant / Fractional Chief of Staff
The Virtually Elite
01.1995 - Current
- Inbox and Calendar Management: C-Suite Level Executives, Elected Officials, and Public Figures for up to 22 accounts simultaneously, utilizing both Microsoft Office and Google Workspace.
- Office and Team Management: Direct reports of up to 60 and an overall staff of over 250. Manage inventory, ensure the return of electronic equipment, and procure supplies, technology, and computers. Distribute workload evenly for administrative support team.
- Event and Travel Strategy and Coordination: Developed and executed comprehensive plans for events, concerts, training, and testing with 20 to 2000 attendees, including managing complex travel arrangements for up to 225 stakeholders for both domestic and international travel.
- Meetings and Agendas: Schedule, facilitate, and prepare agendas, presentations, and minutes for Board, Staff, and Council Meetings.
- HR Onboarding: Lead the seamless onboarding process of up to 120 employees annually, ensuring compliance and smooth integration into the company.
- Confidential Information Management: Ensure secure handling and storage of sensitive data.
- Financial Management: Processing payroll, accounts receivable, accounts payable, expense reports, credit card, and bank reconciliation, as well as training stakeholders on expense management software and portals.
- Developed and implemented policies that enhanced organizational effectiveness and employee engagement.
- Led cross-functional teams to drive strategic initiatives and improve operational efficiency.
Social Media Strategist / Web Designer
Hope Davis Media
04.1993 - Current
- Social Media and Marketing Strategy: Create, implement, and manage innovative strategies for platinum recording artists, companies, and entrepreneurs.
- Website Design, Development, and Management: Collaborate with clients to gather requirements to develop and implement website design concepts that align with their vision.
- Content Development and Management: Strategize, develop, and maintain high-quality content for websites, social media platforms, blogs, and email lists while continuously monitoring and optimizing performance.
- Corporate and Entertainment Event Planning: Plan, market, and manage corporate, charity, entertainment, and personal events, including awards shows, concerts, and more, with meticulous on-site handling.
- Touring: Over 10 years touring with Platinum-Selling Country Artists as Event Coordinator, Experience Director, Tour Coordinator, and Tour Manager.
- Analyzed audience insights to optimize content and improve user interaction with campaigns.
- Developed comprehensive social media strategies to enhance brand visibility and engagement across platforms.
Technology and Marketing Coordinator
Hall Albright Garrison & Barnes / BMSS
01.2015 - 01.2019
- Database Management: Prepared and managed comprehensive databases, ensuring data accuracy and efficiency.
- IT Troubleshooting and Coordination: Proactively resolved technology issues and coordinated solutions with the outside IT company when needed, enhancing operational efficiency.
- QuickBooks Management: Directed the creation and tracking of QuickBooks licenses, ensuring compliance.
- Portal Development and Troubleshooting: Engineered and troubleshot portals for employees and clients, streamlining access to essential resources.
- Tax Return Assistance: Expertly filed final tax work papers electronically using mapped drives and programs such as SurePrep, CCH Document, GoFileRoom, and more.
- Bill & Payroll Processing: Utilized Bill.com and QuickBooks to process vendor payments and payroll for clients.
- Coordinated cross-functional teams to ensure timely execution of marketing initiatives.
Education
Associate of Arts - Music & Business Management
Art Institute of Atlanta
Atlanta, Georgia05-1994
Skills
- Operations Management
- C-Suite Executive Support
- Interpersonal Skills
- Problem Resolution
- Strategy Development
- Staff Training
- Stakeholder Management
- Community Engagement
- Project Management
- Expense Reporting and Tracking
- Marketing
- Training and Development
- Public Relations
- Communication Skills
- Event Management and Promotion
- Travel Coordination - Domestic & International
Timeline
Strategic Executive Assistant
Well Built Construction Consulting
02.2025 - 11.2025
Technology and Marketing Coordinator
Hall Albright Garrison & Barnes / BMSS
01.2015 - 01.2019
Executive Virtual Assistant / Fractional Chief of Staff
The Virtually Elite
01.1995 - Current
Social Media Strategist / Web Designer
Hope Davis Media
04.1993 - Current
Associate of Arts - Music & Business Management
Art Institute of Atlanta