Hui Zhang
Hollywood,FL
Summary
Over 28 years of professional experience in multinational companies. 20+ years of experience as an office administrator in international law firms. Proven expertise in finance management, office administration, and HR. Strong team player with a high degree of loyalty, self-motivation, and integrity. Fluent in written and spoken English.
Overview
28
28
years of professional experience
Work History
Finance Manager - Retired
Hogan Lovells
01.2007 - 06.2023
- Supervise and oversee the accounts team in the Beijing office
- Coordinate and review billing processes for the Beijing office
- Collaborate with London and DC offices on management
- Liaise with PWC for monthly and annual IIT (Individual Income Tax) filings for China partners
- Prepare and file monthly and annual IIT returns for expatriate staff in Shanghai and Beijing offices
- Manage expatriate salary schedules, including IIT calculation and deduction
- Ensure compliance with financial regulations and internal accounting policies
Billing and Payroll Manager
Hogan & Hartson
01.2007 - 04.2010
- Processed invoices in Elite software and managed accounts receivable collection
- Administered payroll and addressed HR-related issues
- Coordinated recruitment efforts and trained new staff on office protocols and infrastructure
- Supervised office accounting operations to ensure accuracy and compliance
Office Manager
Hogan & Hartson
09.2003 - 12.2006
- Managed HR functions, including recruitment, payroll processing, and staff onboarding
- Coordinated administrative operations and arranged secretarial workloads
- Organized meetings, travel arrangements, and visa applications for overseas travel
- Oversaw annual inspections and renewals of office certifications
- Supported the establishment of Shanghai and Hong Kong offices and supervised their administrative and accounting functions
- Reported and communicated directly with DC headquarters regarding financial matters
- Processed payroll and managed payments
- Calculated and filed monthly IIT returns (local employees and expatriates) and quarterly corporate tax returns (business tax and enterprise income tax)
- Controlled expenses, prepared budgets, and engaged in annual audits
- Provided daily technical support until the hiring of a dedicated IT professional in 2005
- Coordinated with the IT department in DC for server maintenance and infrastructure support
- Procured IT equipment and ensured efficient functionality
- Prepared pitchbooks and organized marketing events
- Coordinated with the marketing department to plan budgets and promotional activities
Executive Secretary to Beijing office representative
Hogan & Hartson
04.2000 - 08.2003
- Arranged calendar of Chief Representative of BJ office
- Arranged daily administrative works such as purchased office supplies and arranged travel arrangements
- Scheduled meeting, handled phone calls, Prepared and filed legal documents
- Administered payroll and managed staff reimbursement
Executive Secretary to Beijing office representative
China Research Corporation
03.1999 - 03.2000
- Managed the calendar for the Chief Representative of the Beijing office
- Performed daily administrative tasks, such as purchasing office supplies and arranging travel
Purchasing agent and Secretary to Administration Department
Beijing New World Shopping Center
11.1997 - 02.1999
- Assisted the Head of Administration Department with various tasks
- Liaised with suppliers for the procurement of self-operated goods
Executive Secretary to Beijing office Representative
Haythe & Curley
07.1995 - 10.1997
- Managed the calendar for the Chief Representative of the Beijing office
- Performed daily administrative tasks, such as purchasing office supplies and arranging travel
- Prepared documents for lawyers
- Maintained journal accounts and arranged staff reimbursements
Education
Bachelor’s Degree - International Trade
Beijing Professional Business Institute
Skills
- Office Administration and Management
- Billing procedures and collection experience
- Financial Planning and Tax Compliance
- Payroll Processing and HR Coordination
- IT Systems Coordination
- Event Planning and Marketing Support
- Proficient in Microsoft Office and other office productivity tools
Timeline
Finance Manager - Retired
Hogan Lovells
01.2007 - 06.2023
Billing and Payroll Manager
Hogan & Hartson
01.2007 - 04.2010
Office Manager
Hogan & Hartson
09.2003 - 12.2006
Executive Secretary to Beijing office representative
Hogan & Hartson
04.2000 - 08.2003
Executive Secretary to Beijing office representative
China Research Corporation
03.1999 - 03.2000
Purchasing agent and Secretary to Administration Department
Beijing New World Shopping Center
11.1997 - 02.1999
Executive Secretary to Beijing office Representative
Haythe & Curley
07.1995 - 10.1997
Bachelor’s Degree - International Trade
Beijing Professional Business Institute
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