Summary
Overview
Work History
Education
Skills
Current Past Positions
Languages
Timeline
Generic

IAN J. SMITH

Oakland,CA

Summary

  • 26 Years experience - Human Resources Management, Employee & Labor Relations / Systemwide collective bargaining agreement negotiations and administration / Vendor contract negotiations / Investigations / Grievance settlements / Settlement of jurisdictional disputes / Experienced transforming sensitive and volatile situations into workable solutions / Advise, interpret and counsel management on key collective bargaining issues and resolution / Skelly hearing / Training and presentation
  • Skilled strategist balancing business plans of management in densely unionized and political environments
  • Experienced supervisor training and overseeing large, strong, cohesive and diverse work force
  • Extensive Human Resources Generalist Experience including: Supervision/Budgeting/Hiring / Recruitment / Compensation / Contracts / Progressive Discipline / Terminations / LOA Administration / ADA Accommodations / State & Federal Regs / Benefits / Retirement / Grievances / Multi-site operations / Compliance
  • General Office Managerial / Budgeting / Costing projections / Payroll

Overview

28
28
years of professional experience

Work History

Employee and Labor Relations Manager

University Of California, ANR
12.2021 - Current
  • Provided expert guidance to senior leaders on labor relations matters, influencing key decisions that impacted overall business strategy.
  • Developed training materials to educate supervisors on best practices in labor relations management.
  • Resolved conflicts between employees and management through skillful mediation and negotiation techniques.
  • Analyzed trends in employment law, ensuring company compliance with relevant federal, state, and local regulations.
  • Promoted harmonious working climate to boost morale and productivity.
  • Conducted thorough investigations into workplace complaints, ensuring fair resolutions for all parties involved.

Manager - UCOP Labor Relations (Assistant Negotiator)

University of California, Systemwide Labor Relations, Office of the President (UCOP)
01.2015 - Current
  • Provides system-wide labor relations negotiations and contract administration support for the University of California, including ten campuses, five medical centers, Lawrence Berkeley Laboratory and the Office of the President
  • Serves as the primary contact for several of the eleven unions representing thirteen University bargaining units or every union for specific issues that apply to all unions
  • Collaborates with Chief Negotiators to identify anticipated union issues and possible UC responses - both in advance of negotiations, or for strategic planning and during negotiations as new issues arise or bargaining dynamics require
  • Creates costing models directly related to contract proposals and legislative impacts
  • Provides support for grievance/arbitration processing, analysis of newly developed policy and legislation as they relate to labor and collective bargaining and develops strategic plans accordingly.

Consultant - UCOP Labor Relations

University of California, Systemwide Labor Relations, Office of the President (UCOP)
04.2013 - 06.2015
  • Serves as primary contact for information per unions' request for information, or information deemed public pursuant to CPRA, HEERA
  • Independently assess and responds to Systemwide union and public information requests
  • Researches information to be gathered and analyzed prior to release, works with campuses to determine most efficient and effective way to gather information, apply legal criteria to information requests, redact and/or determine disclosability
  • Developed cost projection models for proposals related to the terms and conditions of the labor agreements and proposals
  • Collaborate with diverse client groups across the organization, external contacts of significance, and members of HR management at all levels on various issues
  • Contribute to the development of model contract language
  • Assisted with contract implementation
  • Perform monetary analysis and make recommendations on policy, program, and bargaining issues
  • Project the cost of negotiation proposals
  • Perform analysis and review budgetary, human capital, legislative and resource implications data.

Personnel Analyst - Journey Level EEO & Employee Relations

City of San Francisco Public Utilities Commission
01.2013 - 04.2013
  • Provide advice, consultation and information to departmental managers, supervisors and employees regarding discipline, Union contract provisions, EEO and ADA matters, and personnel rules, policies, and procedures; Respond to and investigates EEO complaints of discrimination, sexual harassment, and failure to accommodate; Determine reasonable accommodations under the Fair Employment and Housing Act, and ADA; Meet and confer/consult with employee organizations; Prepare investigative reports, correspondence, and memos; Administer provisions various labor contracts; Monitor appropriate use of FMLA and other leave types
  • In response to various requests for information, research answers covering various union contracts, and prepare written analysis of findings
  • Prepare written Skelly notices of proposed discipline citing alleged violation, dates, factual basis, and providing supporting documentation, etc
  • Respond to EEOC claims, and ADA accommodations.

Human Resources Analyst

HealthRIGHT 360 (post merger - formerly Haight-Ashbury Free Clinic + Walden House)
10.2008 - 01.2013
  • Responsible for workforce planning, hiring, compensation, discipline and termination
  • Employee Relations: Conducted routine performance appraisals, conducted exit interviews
  • Investigated complex employee relation's issues involving the interpretation and/or adapting of personnel policy to specific situations, regulatory compliance, and employee rights
  • Conducted employee fact-finding interviews and administrative investigations, involving alleged employee misconduct and/or discrimination cases
  • Implementation of progressive discipline, employee counseling, prepared justification of findings and adverse actions documentation
  • Extensive experience conducting employee terminations and/or mass layoffs during economic downturn
  • Performed job analyses and classifications based on FLSA standards
  • Ensured diversity in the workplace, making sure EEO policy was in place as well as accommodations under ADA
  • Re-wrote parts of employee handbook in terms of policy, and edited the rest of it to assure consistency
  • Administered company-wide benefits packages, including medical, dental, vision, life, LTD, ADD, flex plans and disability for 500 employees in multiple (18) locations
  • Administered leaves of absence under FMLA/CFRA, PDA, Workers' Comp and ADA accommodations
  • Negotiated vendor contracts for benefits, and open enrollment renewals.

Audio Engineer/Stage Hand - Union Steward (I.A.T.S.E. Local #16 San Francisco)

Moscone Center - Projection Presentation Technology (privately held co.)
01.1996 - 01.2008
  • First line manager last seven years, for all employee relations issues concerning major project installations of such high profile customers as Microsoft, Intel, Oracle, the American Medical Association, etc
  • Heavy customer service
  • Wide employee relations experience providing advice and counseling of staff and management regarding interpretation and application of collective bargaining agreements and personnel policies; compliance with applicable local, State and Federal law; provided information to management regarding employment practices; grievance processing and resolution
  • Negotiated, mediated, union/company contracts, and counseled management on same
  • Managed/settled jurisdictional disputes with other unions who had competing viewpoints
  • Balanced working relationships with the privately held company for whom I worked versus union officials and laborers, which at times was a very precarious position
  • Maintained excellent long-lasting relationships with all
  • Investigated and settled grievances, conflicts and counseled management on same, always adhering to the contract and bylaws
  • Supervised, trained and counseled up to 120 direct reports, overseeing a strong cohesive team
  • Responsible for budget oversight, billing, reconciliation, payroll documentation, work authorization.

Education

Master's Public Administration (MPA) -

National University
01.2014

Human Resources Management Certificate -

San Francisco State University
01.2009

Bachelor of Arts Degree -

San Francisco Conservatory of Music
01.1996

Skills

  • UC Path full proficiency
  • Advanced level of all Microsoft Office applications including Excel, Word, Power Point, Access
  • SharePoint
  • Service Now
  • Cloud and Multi-Platform Computing
  • Basic Website Design/Maintenance
  • Team Management
  • Performance improvement strategies
  • Diversity and Inclusion

Current Past Positions

  • Management of a fully comprehensive Employee and Labor Relations unit with 6 direct reports, encompassing Leaves of Absence, Disability Management, Article 5 Compliance, Policy Training and Implementation, Employee and Labor Relations contract and policy administration
  • Assistant Negotiator for UC Systemwide successor contract negotiations, Service, Patient Care Technical Employees, Student Health Center Physicians, Librarians and Lecturers
  • Bargaining support for two and a half year heated and political negotiation process with AFSCME 3299 Service and Patient Care Technical contracts
  • Conceived, researched, assisted design, implemented, trained and launched online quarterly performance appraisal system, successfully aligning business planning with performance improvement


Languages

Spanish
Native or Bilingual

Timeline

Employee and Labor Relations Manager

University Of California, ANR
12.2021 - Current

Manager - UCOP Labor Relations (Assistant Negotiator)

University of California, Systemwide Labor Relations, Office of the President (UCOP)
01.2015 - Current

Consultant - UCOP Labor Relations

University of California, Systemwide Labor Relations, Office of the President (UCOP)
04.2013 - 06.2015

Personnel Analyst - Journey Level EEO & Employee Relations

City of San Francisco Public Utilities Commission
01.2013 - 04.2013

Human Resources Analyst

HealthRIGHT 360 (post merger - formerly Haight-Ashbury Free Clinic + Walden House)
10.2008 - 01.2013

Audio Engineer/Stage Hand - Union Steward (I.A.T.S.E. Local #16 San Francisco)

Moscone Center - Projection Presentation Technology (privately held co.)
01.1996 - 01.2008

Master's Public Administration (MPA) -

National University

Human Resources Management Certificate -

San Francisco State University

Bachelor of Arts Degree -

San Francisco Conservatory of Music

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IAN J. SMITH