IDOWU DEBORAH ABODERIN
Administrative Assistant
Abuja,Federal Capital Territory
Summary
Articulate, dynamic, intelligent, resourceful, discreet, dedicated and trainable administrative assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent and team environments with aspiration to work in a dynamic and enterprising set-up where I can contribute significantly to the workflow and or its development and have opportunity for growth thereby acquiring additional professional knowledge.
Overview
22
22
years of professional experience
10
10
years of post-secondary education
Work History
Administrative Assistant
US EMBASSY
Abuja, Federal Capital Territory, Nigeria
09.2008 - Current
- Create and maintain comprehensive databases & filling system for the entire US Mission employees
- Initiate Mission employees security background investigations and maintain clearance records
- Schedule appointments and conduct briefings
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Process travel authorizations and vouchers for travelers
- Monitor and supervise contracts performance
- Process invoices for payment
- Process payment of stipends to casual workers
- Procure and manage office supplies and equipment
- Process section's service requests
- Act as sub-cashier
- Manage petty cash disbursement and process the vouchers for reimbursement
- Responsible for Time & Attendance Schedule & Reporting
- Provide logistic support for trainings
- Perform other duties as may be assigned
- Arrange rapid office equipment repair and maintenance with vendors.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Senior Executive Secretary
INTERCONTINENTAL BANK PLC (Now ACCESS BANK PLC)
Abuja, Federal Capital Territory, Nigeria
02.2002 - 08.2008
- Worked in two branches and with 2 Group Executives - Retail Banking & Public Sector as Secretary:
- Attended to telephone calls
- Typed and prepared of various documents/reports
- Arranged meetings and prepared minutes of meetings
- Collated weekly sub-units marketing reports & quarterly/yearly targets/budgets
- Attended to both internal (co-staff) and external customers
- Maintained records (e.g filling and maintenance of certain records)
- Performed supervisory roles (junior staff & cleaners)
- Ensured office cleanliness
- Performed store-keeping functions
- Coordinated and at times handled purchase of office consumables/movables
- Ensured smooth operation of office equipments & maintenance supervision
- Handled incoming and outgoing mails
- Ensured the cleanliness of the office and its environs
- Managed petty cash disbursement and processing of the vouchers
- Organized business review meetings and strategic sessions
- Made travel arrangements e.g Hotel and flight reservations
- Marketed bank products
- Performed other assigned duties.
Branch Secretary
FIRST ATLANTIC BANK PLC (Challenge Branch)
Ibadan, Oyo State, Nigeria
05.2001 - 02.2002
- Supported branch staff and operational requirements with administrative tasks.
- Managed incoming calls and directed to appropriate staff.
- Processed various documents
- Organized meetings and produced minutes of meetings
- Serviced co-staff, customers and visitors
- Performed record keeping function
- Handled incoming and outgoing mails
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to bank employees by copying, faxing and filing documents.
Secretary/Personal Assistant to the Managing Director
SUNTIT TECHNICAL SERVICES LIMITED
Ibadan, Oyo State, Nigeria
03.2000 - 05.2001
- Performed various secretarial duties and administrative roles.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Sourced and ordered office equipment and supplies.
- Executed various assignments delegated by the MD.
- Ensured the smooth running of the company in the absence of the MD.
Education
Post Graduate Diploma - Social Work
Ladoke Akintola University
Ogbomoso 01.2011 - 02.2012
Higher National Diploma - Secretarial Studies
Federal Polytechnic Ede
Osun State 01.1997 - 12.1998
Ordinary National Diploma - Secretarial Studies
Federal Polytechnic Ede
Osun State 01.1994 - 12.1995
Diploma - Desktop Publishing
Suntit Computer Centre
Ibadan, Oyo State 12.1998 - 02.1999
West African School Certificate -
St. Teresa’s College
01.1983 - 01.1988
Skills
Office Administration/Organization
Process Optimization
Database Management
Record Management
Microsoft Office
Conference/Event Planning
60 WPM Typing Speed
Travel Planning/Coordination
Employee Timesheet Processing
Customer Service
Verbal & Written Communication
Courses
- Travel Policy, Regulations and Allowances Training in Paris, France (October 2017)
- Administration & Office Management in Dubai, U.A.E. (May 2018)
- Customer Service Training in Abuja, Nigeria (September 2019)
- Conflict Management for Foreign Service Nationals, Abuja, Nigeria (September 2019)
- Advanced Administration Skills in Dubai, U.A.E. (November 2019)
- Records Management - US Foreign Service Institute Online Course (May 2020)
- Administrative Officers Workshop in Ibadan, Nigeria (December 2021)
Awards
- Certificate of Appreciate for contribution to Terrorist Crime Scene Investigation Course – Anti-Terrorism Assistance Program (2008)
- Cash Performance Award for Sustained Meritorious Service to RSO Office – US Dept. of State (June 2010)
- Extra Mile Award for Ability to Foresee and Manage Critical Paths of RSO Office Need – US Dept. of State (March 2011)
- Locally Employed (LE) Staff of the Quarter Award of the Entire US Mission Abuja for stellar performance in every facet of duties during a very challenging period in the RSO Office, US Embassy, Abuja (June 2015)
- Honor Award for exemplary performance and professionalism as Administrative Assistant at American Embassy Abuja (December 2016)
- Honor Award for outstanding performance of duties above and beyond the call of duty in support of RSO Office Election security operations and travel coordination (June 2019)
- Eagle Award for SPEAR Quick Response Force support (December 2021)
- Customer Service Award for Secretary of States visit to Nigeria (December 2021)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Far and away the best prize that life offers is the chance to work hard at work worth doing.
Theodore Roosevelt
Timeline
Post Graduate Diploma - Social Work
Ladoke Akintola University
01.2011 - 02.2012
Administrative Assistant
US EMBASSY
09.2008 - Current
Senior Executive Secretary
INTERCONTINENTAL BANK PLC (Now ACCESS BANK PLC)
02.2002 - 08.2008
Branch Secretary
FIRST ATLANTIC BANK PLC (Challenge Branch)
05.2001 - 02.2002
Secretary/Personal Assistant to the Managing Director
SUNTIT TECHNICAL SERVICES LIMITED
03.2000 - 05.2001
Diploma - Desktop Publishing
Suntit Computer Centre
12.1998 - 02.1999
Higher National Diploma - Secretarial Studies
Federal Polytechnic Ede
01.1997 - 12.1998
Ordinary National Diploma - Secretarial Studies
Federal Polytechnic Ede
01.1994 - 12.1995
West African School Certificate -
St. Teresa’s College
01.1983 - 01.1988