Ilia Tarrance
Union City,GA
Summary
Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
12
12
years of professional experience
Work History
Center Director
Creekstone Academy
Fayetteville, GA
06.2021 - 11.2022
- Maintains compliance with a comprehensive knowledge of national and state education standards, licensing (BFTS) requirements and procedures, fire, health, and OSHA regulations
- Knowledge of and adheres to employment laws and compliance issues related to those laws
- Proficient in analyzing data, preparation of reports, budgeting financial transactions, and special projects
- Manages budget development by ensuring budgetary lines are reasonable, allowable and allocable while formatting the budget justification based on the requirements of the sponsor.
- Oversee grant and contract proposals and budgets in compliance with federal, state, and local guidelines
- Maintain grants and contracts database and track sponsored activities
- Perform in-depth reviews of the award documents and award notifications throughout the contract process and grant award process
- Monitoring of CAPS scholarships and system input to claim funds
- Completes bookkeeping, journal entries, reconciling general ledger accounts, paying invoices, preparing deposits, and receiving/processing payments
- Keep abreast of research and development in the field of early childhood development
- Plans and implement procedures for maintaining accurate center records
- Acts as liaison between department heads, faculty, legal, sponsoring agency, etc to ensure the success of the proposal submission.
- Manage annual reporting by completing reports ensuring the requirements of the sponsor are met, accordingly.
- Reconcile on a monthly basis all project accounts for which the position is responsible.
- Developed and managed annual operating budget for center.
- Request and process amendments, extensions and rebudgets
- Ensures that each classroom has an effective management system in place.
- Coordinated with other departments to ensure efficient operations within the center.
- Oversaw recruitment, hiring, training and supervision of staff members.
- Ensured compliance with applicable laws, regulations and policies regarding personnel management, health and safety standards.
- Assisted in developing strategies to increase revenue streams for the center.
Assistant Director/Business Manager
Child Development Center of Central
Atlanta, GA
02.2017 - 07.2020
- Knowledge of and adheres to employment laws and compliance issues related to those laws
- Proficient in analyzing data, preparation of reports, budgeting financial transactions, and special projects
- Reconcile on a monthly basis all project accounts for which the position is responsible.
- Coordinated financial activities, budgeting and forecasting for assigned departments.
- Maintains employee records, payroll preparations, tax returns, and administrative duties
- Completes bookkeeping, journal entries, reconciling general ledger accounts, paying invoices, preparing deposits, and receiving/processing payments
- Utilizes QuickBooks Accounting Software to monitor and prepare payroll
- Monitoring of CAPS scholarships and system input to claim funds
- Assists the Director with the necessary management responsibilities to ensure maximum enrollment and effective cost control to produce profit
- Manages classroom scheduling for employees
- Review employee handbook annually for updates
- Maintains school inventory and conduct staff orientation
- Plan first aid, CPR and any other required training for staff
- Conducts monthly classroom observations to ensure quality
- Keep abreast of research and development in the field of early childhood development
- Assists with planning and implement professional development programs and curriculum development
- Plans and implement procedures for maintaining accurate classroom records
- Provides assistance with lesson plan preparation and theme development
- Ensures that each classroom has an effective management system in place.
Quality Control Director
YMCA of Metropolitan Atlanta, Inc.
Atlanta
02.2012 - 12.2015
- Observed and completed site visits within the YMCA childcare programs to ensure compliance with governing entities and assessed program delivery of standard procedures including BFTS, NAEYC, GA Pre-K, Quality Rated while providing resources, checklists, and systems to help maintain and improve daily operations
- Developed plans, forms, desk guides, and other supports as needed for new initiatives
- Provided supervision and analyzed the data to improve quality and provided safety techniques to programs
- Implemented and supervised data management strategies and partnered with programs to implement effective data collection systems and created tools for the program
- Guided programs in interpreting analysis of data, records, and Safe Measures reports to identify performance strengths, trends, and areas in need of improvement
- Developed relevant and targeted action plans for improvement based on performance strengths, data trends, and areas of improvement
- Worked with program to evaluate success of action plans, making corrections as needed, read notes and plan with Program director and program supervisor
- Presented data to programs, facilitated discussions, and provided technical assistance and training as needed to help staff understand and to improve program performance
- Managed quarterly and annual Outcomes, process and practice measures and assisted programs with Collaborative Quality Improvement responsibilities
- Kept essential records for quality control and program evaluation; reported pertinent information to stakeholders and the varied program governing and licensing bodies
- (GA Department of Early Care and Learning/Bright from the Start, Quality Rated)
- Achieved financial objectives by preparing budgets; scheduling expenditures; analyzing variances
- Reconciled million dollar Pre-K grant for GA Pre-K for four YMCA locations totaling 27 classrooms
- Participated in quality assurance observations of the proprietary youth health-promotion programs developed by the YMCA of Metro Atlanta at a variety of Y-affiliated sites, including observation, training, demonstration, education, evaluation, and other activities as assigned
- Assisted supervisor in decision making processes regarding program development, implementation and evaluation
- Supported early learning programs in the process of obtaining state and national accreditations such as Quality Rated with BFTS and NAEYC
- Assisted in the development of staffing plans for 18 child care branches with input from program staff and leadership; including the personnel file review and evaluation of all classroom and supervisory staff
- Provided clerical support function for the Vice President of Child Care and Diversity and the Executive Director of Preschool Programs including file maintenance, peer group cabinet minutes, board communication, special projects, managing child care expenses, invoicing, purchase orders, program evaluations, check requests, supply orders, event budgeting, uploading and removal of intranet materials to keep it up to date and accurate
- Served as a member of the total staff team of the YMCA, in the responsibility for the administration of the whole Association; participated in staff meetings, cabinet meetings, trainings, WHY IT MATTERS and United Way, and any other Facility or Association functions as assigned
- Liaison between all impacted departments and programs to ensure proper communications and reporting practices including membership, human resources, marketing, CACFP, Start for Life, Youth Fit 4 Life, etc
- Planned and coordinated corporate luncheons and assisted in developing presentations for related on-site and off-site meetings; organized the details of special events, travel arrangements, corporate agendas and itineraries
- Maintained office services by organizing office operations and procedures; controlling correspondence; maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Site Director
YMCA of Metropolitan Atlanta, Inc.
Atlanta
08.2010 - 12.2011
- Provided assistance to Associate Executive Director at afterschool site
- Liaison between all impacted departments to ensure proper communications and reporting best practices
- Provided daily, weekly, and monthly reports and paperwork including daily attendance, monetary issues, etc
- Maintained office services by organizing office operations and procedures; controlling correspondence; designing filing systems
- Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Provided educational and safe environment for children
- Operated after school program for elementary school according to Bright from the Start rules and regulations
- Coached and supervised 4 staff
- Created an environment that provides various activities and instruction
- Develop and implement a schedule with age appropriate activities
- Coordinated supply request with supervisor
- Established open lines of communication with school system staff
- Assisted in planning and implementing the program according YMCA and BFTS licensing guidelines
- Consulted with the Director(s) on concerns related to student(s) development or behavior before speaking with the parent.
Education
Associates in Health Care Administration -
University of Phoenix
01.2009
Dual diploma: College Prep & Career Technology -
North Springs High School
01.2001
Skills
- Training and Mentoring
- Partnership Building
- Facility Management
- Parent Communication
- Classroom Supervision
- Family Relations
- Licensing Requirements
- Program Management
- Records Coordination
- Team Development
- Recordkeeping Requirements
- Staff Evaluations
- Logistics Coordination
- Proficient with QuickBooks Software
- Office Administration/Management Skills
- Advanced proficiency in Microsoft Office applications
- Excellent customer service/customer relations skills
- Professional telephone skills, experience with multi-line system
- Efficient & well organized
References
References available upon request.
Timeline
Center Director
Creekstone Academy
06.2021 - 11.2022
Assistant Director/Business Manager
Child Development Center of Central
02.2017 - 07.2020
Quality Control Director
YMCA of Metropolitan Atlanta, Inc.
02.2012 - 12.2015
Site Director
YMCA of Metropolitan Atlanta, Inc.
08.2010 - 12.2011
Associates in Health Care Administration -
University of Phoenix
Dual diploma: College Prep & Career Technology -
North Springs High School
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