Ilianabell Ruiz
Monroe,NY
Summary
Ambitious Legal Assistant driven to provide exceptional administrative support and customer service. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
21
21
years of professional experience
Work History
Legal Assistant
Jacobowitz & Gubits, LLP
Walden, NY
06.2020 - Current
- E-filed Surrogate's court documents with court clerk on behalf of attorneys
- Knowledge of Microsoft Office, HotDocs and Perfect Law software
- Experience working with Medicaid Applications
- Prepared drafts of forms and letters for legal staff use
- Delivered clerical support by efficiently handling wide range of routine and special requirements
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
- Assisted team members with administrative requirements by expertly using diverse office software
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers
- Opened and properly distributed incoming mail to promote quicker response to client inquiries
- Provided clerical support company employees by copying, faxing and filing documents
- Managed accounts and client records of clients, observing confidentiality and extreme discretion
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents
- Managed accounts and client records of clients, observing confidentiality and extreme discretion
Administrative Clerk
Badey & Watson Surveying and Engineering
Cold Spring, NY
01.2018 - 08.2019
- Corresponded with clients through email, telephone, or postal mail
- Provided clerical support to company employees, including copying, faxing and file management
- Answered and quickly redirect calls
- Greeted incoming customers in a professional manner and provided friendly, knowledgeable assistance
- Answered telephone inquiries from clients, vendors and the public
- Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client satisfaction
Child Care Professional
Self Employed
Washingtonville, NY
09.2015 - 12.2017
- Organized activities that enhanced children’s physical, emotional and social well-being
- Closely monitored children's play activities to verify safety
- Promoted language development skills through reading and storytelling
- Allowed for ample outdoor recreation time
- Dressed infants and toddlers and changed their diapers
- Made nutritious breakfasts, lunches, dinners and snacks for the children
Construction supervisor
J&R Construction
Quito, Ecuador
06.2009 - 04.2015
- Worked with construction administration consultants to plan field observations on schedule
- Provided safety kits to all construction personnel, which complied with safety protocols for the job site
- Obtained building and specialty permits from local jurisdictional agencies
- Composed effective accounting reports summarizing accounts payable data
- Posted receipts to appropriate general ledger accounts
- Monitored payments due from clients and promptly contacted clients with past due payments
- Researched and resolved accounts payable discrepancies
Land Lord
Self employed
Amsterdam, NY
03.2005 - 07.2008
- Monitored the timely receipt and reconciliation of rent collections
- Completed final move-out for tenants
- Carefully screened applicants for tenancy
- Verified that all customer complaints were handled promptly and appropriately
- Followed up on delinquent tenants and coordinated collection procedures
- Scheduled contractors for maintenance issues
- Monitored lease renewal contracts
Store Manager
Kids Kingdom
Edgewater, NJ
10.2000 - 06.2002
- Open the store on daily basis
- Counted cash drawers and made bank deposits
- Reordered inventory when it dropped below predetermined levels
- Examined merchandise to verify that it was correctly priced and displayed
- Assigned employees to specific duties to best meet the needs of the store
- Booked children's birthday parties
- Contracted different vendors to provide entertainment and food for the parties
Operations Assistant
Spielberger, Dampf, Brill and Levine
Long Island, NY
07.1996 - 07.2000
- Entered numerical data into databases in a timely and accurate manner
- Added new material to file records and created new records
- Produced monthly reports using advanced Excel spreadsheet functions
- Assisted with receptionist duties, file organization and research and development
- Organized forms, made photocopies, filed records and prepared correspondence and reports
- Reviewed and updated client correspondence files and scheduling database
Education
Associate of Applied Science - Accounting
Suny Orange
Middletown, NY06.2022
BBA - Business Administration
Baruch College
New York, NY1997
Associate Degree - Business Administration
Berkeley College
New York, NY1993
High School Diploma -
Christopher Columbus High School Campus
Bronx, NY1991
Skills
- Customer follow-up
- MS Office
- Mail handling
- Data entry
- Filing and data archiving
- Punctual and reliable
- Fluent in Spanish
Timeline
Legal Assistant
Jacobowitz & Gubits, LLP
06.2020 - Current
Administrative Clerk
Badey & Watson Surveying and Engineering
01.2018 - 08.2019
Child Care Professional
Self Employed
09.2015 - 12.2017
Construction supervisor
J&R Construction
06.2009 - 04.2015
Land Lord
Self employed
03.2005 - 07.2008
Store Manager
Kids Kingdom
10.2000 - 06.2002
Operations Assistant
Spielberger, Dampf, Brill and Levine
07.1996 - 07.2000
Associate of Applied Science - Accounting
Suny Orange
BBA - Business Administration
Baruch College
Associate Degree - Business Administration
Berkeley College
High School Diploma -
Christopher Columbus High School Campus
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