Ilnura Karimi
Viera,FL
Summary
Detail-oriented and highly dependable Payroll Specialist with 6+ years of experience managing full-cycle, multi-state payroll operations within large, fast-paced environments—including the maritime and government sectors. Currently supporting payroll operations at Crowley Maritime Corporation, a global logistics and marine services company with over 6,300 employees. Proven success in processing complex payrolls. Recognized for maintaining exceptional accuracy, confidentiality, and analytical insight in resolving payroll discrepancies. Skilled in collaborating cross-functionally with HR, finance, and compliance teams to ensure timely, accurate, and audit-ready payroll execution. Committed to continuous process improvement and leveraging technology to drive operational efficiency.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Payroll Coordinator
Crowley Maritime Corporation
09.2019 - Current
- Manage end-to-end payroll for 8 corporate and government vessels and tankers ensuring 100% accuracy and compliance.
- Coordinate with HR and operations to validate timekeeping, deductions, bonuses, and benefits-related adjustments.
- Manage complex payroll tax functions including federal, state, and local tax setup, monitoring, and compliance across multiple jurisdictions; ensure timely filing and remittance through ADP Smart Compliance.
- Working with Oracle Payroll, PeopleSoft, ADP and NS Marine systems to execute and audit payroll runs.
- Respond to payroll inquiries and prepare reports for audits, compliance, and internal review.
- Ensure seamless integration of payroll data across multiple departments, contributing to benefit administration and onboarding support.
- Leverage Microsoft Excel for detailed reporting and reconciliation, including pivot tables and VLOOKUPs to support payroll analytics and audits.
- Draft and maintain standard operating procedures (SOPs) for payroll processes; support new system implementations and process improvements.
- Train newly hired supervisors on payroll systems, reporting tools, and timekeeping procedures to ensure consistent and compliant practices across departments.
- Demonstrated bilingual communication skills in a professional setting, including documentation and employee support.
- Maintain confidentiality and integrity of sensitive employee information in accordance with HR best practices and data protection standards.
- Perform internal audits to identify and resolve payroll discrepancies; implement corrective measures to maintain accuracy and compliance.
- Completed bi-weekly payroll for [Number] employees.
Treatment Coordinator
Dental Art of Florida
01.2018 - 01.2020
- Promoted for excellence in customer service and operations.
- Coordinated treatment plans, processed insurance claims, and managed patient communications.
- Oversaw financial arrangements, benefits coordination, and scheduling—skills that translate well to HR and payroll functions.
- Verify dental insurance benefits and coverage prior to appointments.
- Provide accurate cost estimates based on insurance plans and treatment scope.
- Present financing options and assist patients in applying for payment plans or third-party financing (e.g., CareCredit).Maintain and update patient records in practice management software (e.g., Dentrix, Eaglesoft, Open Dental).
- Communicate with insurance companies regarding claims, pre-authorizations, and billing questions.
- Prepare and send treatment pre-determinations when needed.
Secretary of Consulate of the Slovak Republic
Honorary Consulate of the Slovak Republic
, Kazakhstan
09.2015 - 10.2017
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
Education
Bachelor's Degree - Economics and Management
VSE University of Economics
Prague,Czech Republic01.2014
High School Diploma -
38 School of Lomonosov
Kazakhstan05-2010
Skills
- Bi-weekly payroll processing
- Leading teams
- Multi-state payroll
- Garnishment processing
- Payroll software proficiency ADP, Workforce Now NS 5, Oracle, People Soft
- Proficient in Microsoft office (Excel, Outlook, One Note, PowerPoint)
- Diplomatic and professional communication skills
- Recordkeeping skills
- Payroll auditing
- Recordkeeping skills
- Tax compliance
- Benefits administration
LANGUAGES
English (Fluent)
Full Professional
Russian (Fluent)
Native or Bilingual
Czech (advanced)
Professional Working
kazakh
Native or Bilingual
Certification
- Awarded: TOPS Award of Crowley -Integrity Sustainability and Drive 09/2024
- Coursework: Cybersecurity 06/20/2024
- Professional Development: Competition laws Basics 07/09/2024
- Code of Conduct / Workplace Violence Prevention 08/09/2024
- Office Safety / Office ergonomics 10/20/2023
Timeline
Payroll Coordinator
Crowley Maritime Corporation
09.2019 - Current
Treatment Coordinator
Dental Art of Florida
01.2018 - 01.2020
Secretary of Consulate of the Slovak Republic
Honorary Consulate of the Slovak Republic
09.2015 - 10.2017
Bachelor's Degree - Economics and Management
VSE University of Economics
High School Diploma -
38 School of Lomonosov
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