Ilona Grabarczyk
Production Manager
West Palm Beach,FL
Summary
Knowledgeable Production Manager, well-versed problem solver, skilled in providing strategic direction and ongoing leadership to creative projects. Highly effective and versatile veteran of Film and Web Industry, with over 20 year demonstrated track record of success. Ready to apply expertise and experience to challenging new role at your organization.
Overview
17
17
years of professional experience
Work History
Director of Operations
New Earth Project
Ubud, Bali
05.2017 - 11.2018
- Defined, implemented and revised operational policies and guidelines for a variety of New Earth Projects including but not limited to New Earth Nation, New Earth Media, New Earth Festival, New Earth Haven/Akasha Restaurant
- Evaluated performance, adjusted strategies and maintained agile, sustainable operations on Bitrix24 software
- Worked collaboratively with functional leaders to implement new procedures and corrective actions to improve quality.
- Analyzed technology, resource needs and market demand to plan and assess feasibility of company projects.
- Kept up-to-date with industry trends and identified areas of opportunity to drive improvements.
- Led change and transformation across business areas to deliver benefits and align company resources.
- Delivered business strategy and developed systems and procedures to improve operational quality and team efficiency.
- Observed each employee's individual strengths and initiated mentoring program to improve areas of weakness.
Film Commissioner
Polish Film Commission
Los Angeles, CA
05.2011 - 10.2013
- Initiated Polish Film Commission which later became Film Commisson Poland
- Introduced Film Commission to heads of Film industry in Poland
- Collaborated with Regional Film Funds to direct them under Film Commission umbrella
Program Director/Marketing Specialist
LOS ANGELES POLISH FILM FESTIVAL
Los Angeles, CA
01.2005 - 11.2010
- Worked with a variety of stakeholders and developed communications to promote festival
- Supervised the creation of all online, graphic and print materials including festival catalogue and program, promotional slides and managed print production process
- Collaborated with AFI, ASC, PGA and film studios; advocated marketing research, partnership strategy and incited Board Member decisions
- Helped plan and promote Polish Oscar nominated films
- Coordinated press and celebrity schedules for photo shoots and interviews
- Organized special events and seminars for sponsors, filmmakers, actors and guests
- Managed event operations and closely monitored budgets
- Successfully handled all event planning, logistics and communications for the Opening Gala and all events pertaining to the festival
- Supervised and trained event staff and volunteers
- Created structural organization of Board Membership from ground up, laying out framework and defining roles.
- Improved success of program by making proactive adjustments to operations.
- Scheduled and supervised staff meetings to discuss new ideas and update participants on program details and milestones.
- Provided ongoing direction and leadership for program operations.
- Resolved client issues quickly, increasing customer retention rate
- Pitched and built new programming strategies and one-off feature shows to boost audience interests and diversify offerings.
- Collaborated with various teams to uncover issues, identify applicable solutions and offer guidance.
- Oversaw staff schedules and assignments to handle programming demands.
- Facilitated programming by coordinating resources and deliverables between departments.
- Verified accuracy of program laws and compliance with FCC rules and regulations.
- Developed proposals and operational plans within assigned area.
- Interviewed, hired and managed talented staff members with respective expertise to increase skillset within department.
Interactive Producer
The Phelps Group, The Phelps Company, Greater
Santa Monica, NC
01.2008 - 03.2009
- Managed and maintained high volume websites including www.toughbook.com and http://business.panasonic.com/products-professionalvideo
- Liaised with clients, staff and outside resources to meet project goals and short timelines
- Advised clients on benefits of developing campaigns and communications for social media, affiliate marketing, E-Marketing, lead generation, PPC advertising, SEO and SEM solutions
- Managed resources and developed measurable tasks and project deliverables
- Established project scope and created project briefs, SOWs, schedules and budget estimates
- Led creative and development teams from project conception through to completion
- Provided recommendations on content development and optimization
- Conducted site quality assurance testing by addressing and resolving technical issues
- Produced branding Microsites, print and film footage for tradeshows, seminars, interactive, radio and TV campaigns (for Panasonic Computer Solutions and Broadcast and TV Systems, Tahiti Tourism, Whole Foods Market Group Inc., etc)
- Acted as an Interactive Architect and/or UX architect to assure logistics of the design
- Designed mock-ups and simulations for review, finding and fixing problems.
Online Marketing Consultant
Disney Consumer Products
Burbank, CA
07.2007 - 12.2007
- Handled database management for Customer Relationship Management analysis
- Analyzed E-Marketing metrics/forecasts and suggested improvements
- Handled database management for Customer Relationship Management analysis Analyzed E-Marketing metrics/forecasts and suggested improvements
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Developed and implemented performance improvement strategies and plans to promote continuous improvement.
Account Manager
MUrgent
Orange, CA
01.2007 - 07.2007
- Managed 65 accounts for clients who required E-marketing campaign development and execution
- Developed client relationships and met client needs/expectations
- Proactively researched and advocated interactive campaign strategies
- Directed the design & implementation of web campaigns with Graphic Designers
- Attained highest click-thru rates for client E-Newsletter campaigns
Production Coordinator
Bobwell Productions
Los Angeles, CA
01.2003 - 11.2003
- Assisted segment writers and created logs of individual TV episodes
- Provided day-to-day support for Production Manager and core team members
- Maintained support for various schedules, budgets and calendars
- Provided overall support to the team, such as taking notes during meetings/dailies, etc.
- Provided project management support and live-event support
- Coordinated and supervised assembly work for couplers and rolling assembly crews.
- Coordinated cost effective preproduction by coordinating with manufacturing and engineering departments.
- Realigned production schedules to factor in changing conditions such as materials shortages and evolving designs.
Production Assistant
A BAND APART
Los Angeles, CA
01.2002 - 10.2002
- Assisted in production of music videos created for: Cher, Moby, Britney Spears, Ricky Martin, etc
- Provided supervision to assure satisfaction of high-profile performers, directors and producers
- Recruited and trained highly motivated personnel and volunteers
- Created and updated records and files to maintain document compliance.
- Delivered assistance to office and production functions using Blackberry phone software
- Maintained schedules, managed deadlines and interfaced with teammates to support production activities.
Sponsor Liaison/Programming Assistant
FLIFF
Greater South Florida, FL
09.1997 - 01.2001
- Reorganized entire Box Office and created a tracking system for ticket sales
- Implemented an accounting system that controlled incoming and outgoing cash flow
- Proactively established, built, maintained and expanded film and video library
- Acted as liaison between festival and sponsors, and managed their accounts
- Represented festival at events such as American Film Market and Cannes Film Festival
- Analyzed in-house statistical studies for optimum marketing strategies
- Assisted with design and layout of various catalogues and other distributional materials
- Wrote press releases and assembled press kits
- Facilitated film premieres and designed slides that complemented film premieres
- Managed student film competition and documentary film competition
- Guided diffusion of difficult situations and advised creative problem solutions
- Supplemented and devised surveys to evaluate customer satisfaction
- Improved program offerings based on changing trends, audience feedback and directives from station owners.
Production Assistant
GEN ART
New York, NY
11.1999 - 02.2000
- Coordinated fashion shows for up-and-coming designers and models
- Recruited and trained highly motivated personnel and volunteers
- Supervised wardrobe, hair and makeup needs for runway models and actors editorials
- Communicated with other crew members via walkie talkies to coordinated production activities.
- Supported production needs by performing routine tasks using standard procedures and equipment.
Administrative Assistant
Kopelson Entertainment
12.1999 - 05.2000
- Covered scripts, distributed in house materials and taped shows
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Set up conference rooms, technology and materials to facilitate meetings.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Education
Filmmaking Academy - Film Production
New York Film Academy
Sorbonne University In Paris 07.1998 - 07.1998
Bachelor of Arts - Mass Communication
UCLA
Los Angeles CA 06.2006 - 06.2006
Skills
Effective leader
Timeline
Director of Operations
New Earth Project
05.2017 - 11.2018
Film Commissioner
Polish Film Commission
05.2011 - 10.2013
Interactive Producer
The Phelps Group, The Phelps Company, Greater
01.2008 - 03.2009
Online Marketing Consultant
Disney Consumer Products
07.2007 - 12.2007
Account Manager
MUrgent
01.2007 - 07.2007
Bachelor of Arts - Mass Communication
UCLA
06.2006 - 06.2006
Program Director/Marketing Specialist
LOS ANGELES POLISH FILM FESTIVAL
01.2005 - 11.2010
Production Coordinator
Bobwell Productions
01.2003 - 11.2003
Production Assistant
A BAND APART
01.2002 - 10.2002
Administrative Assistant
Kopelson Entertainment
12.1999 - 05.2000
Production Assistant
GEN ART
11.1999 - 02.2000
Filmmaking Academy - Film Production
New York Film Academy
07.1998 - 07.1998
Sponsor Liaison/Programming Assistant
FLIFF
09.1997 - 01.2001
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