Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Imelda Navarro

Friendswood

Summary

Detail-oriented administrative and accounting professional with expertise in supporting operational functions and enhancing customer service. Skilled in managing complex scheduling, coordinating travel, and facilitating team-building initiatives for senior executives. Experienced in navigating fast-paced environments and collaborating with C-Suite executives and vendors. Proficient in Microsoft Office 365, Concur Travel, StrataJazz, and Infor System.

Overview

30
30
years of professional experience

Work History

Forecasting and Budgeting Coordinator

CHRISTUS Health
Irving
02.2007 - 12.2024
  • Setting up capital projects and budget from StrataJazz into the ERP System (Infor).
  • Administered SharePoint site for System Capital Committee, Finance Council, Corporate Accounting, and Capital Planning, enhancing collaboration and information sharing.
  • Validated and reconciled corporate credit card expenditures, ensuring accuracy and compliance in expense reporting for timely approval.
  • Administered the corporate credit card program, overseeing the issuance, cancellation, and adjustments of credit limits to ensure compliance with company policies.
  • Coordinated travel arrangements for the System Vice President of Operational Analytics and Financial Reporting using Concur Travel and Expense.
  • Managed the coordination of departmental meetings and the comprehensive travel logistics for both domestic and international engagements.
  • Coordinated team-building events to strengthen communication and collaboration across the department, fostering a positive work environment.
  • Managed IT service requests via ServiceNow and provided administrative support coverage across the accounting unit.

Finance Coordinator

CHRISTUS Health
Irving
10.2006 - 02.2007
  • Managed the financial reporting and budgeting cycle, ensuring timely and accurate submission of month-end close and budget files from regional teams.
  • Ensured financial and statistical data integrity through uploading to consolidation systems, processing journal entries in Meditech, and completing regulatory and industry-specific healthcare surveys.
  • Coordinated preparation and timely distribution of comprehensive CHRISTUS Health Board materials, including capital, financial, operational, and budget reports, CAP updates, and bond compliance documentation.

Sr. Administrative Accounting Assistant

CHRISTUS Health
Irving
02.2001 - 10.2006
  • Supported the Corporate Controller in managing audit schedules for interim and year-end reporting, and transformed complex Excel financial data into polished PowerPoint presentations for Board review.
  • Assisted corporate accounting, tax manager, financial reporting manager, financial systems manager, and senior accountants with specialized projects and recurring tasks, consistently meeting all reporting deadlines and compliance requirements.
  • Prepared and distributed departmental communications, ensuring accuracy and professionalism in emails, memos, and reports.
  • Coordinated ordering and inventory of office supplies, maintaining a well-stocked and organized supply room to support associates.
  • Managed organizational resources, including charts, distribution lists, and seating arrangements; led logistical coordination for office relocation to Irving, Texas headquarters in 2012.
  • Directed high-volume incoming calls to relevant departments, enhancing communication efficiency.
  • Handled incoming phone calls, efficiently directing them to appropriate departments.
  • Participated in the "Employees in Action" (EPACT) committee for special events, contributing to initiatives that promote staff engagement and organizational culture for the system office.

Senior Secretary

MD Anderson Cancer Center
Houston
05.1999 - 02.2001
  • Provided comprehensive administrative support to the Office of the Senior Vice President and Chief Academic Officer (SVP, CAO), ensuring efficient operations and professional correspondence.
  • Coordinated meetings and travel logistics for Chief Academic Officer, collaborating with Executive Assistant and Coordinator to streamline processes.
  • Coordinated all aspects of manuscript review, ensuring timely completion and submission through effective tracking and follow-up.
  • Prepared and proofread general correspondence, drafted documents for review, applied corrections, and finalized materials for distribution.
  • Acted as the first point of contact, greeting, screening, and directing visitors professionally and courteously.

Finance Office Assistant

Sisters of Charity Health System
Houston
12.1994 - 05.1999
  • Provided administrative support to the corporate c-suite legal and finance department, including scheduling meetings and managing correspondence.
  • Assembled the monthly financial reports for both internal and external distribution, ensuring accuracy and compliance.
  • Updated financial data in accounting software and spreadsheets with attention to detail.
  • Collected and structured relevant data for monthly and quarterly financial reporting.
  • Contributed to month-end, quarterly, and year-end closing activities by preparing supporting documentation and assisting with journal entries.
  • Liaised with vendors, clients, and internal departments to resolve financial queries and facilitate timely transaction processing.
  • Supported preparation of quarterly board reports and annual leadership retreats for hospitals and system executives.

Education

Houston Community College -

Houston Community College
Houston, Texas
10-1994

Some College (No Degree) - Data Entry

Professional Business School
Houston, Texas

Some College (No Degree) - Business Office Automation

Polytechnic Institute
Houston, Texas

Skills

  • Coordination of Financial Reports & Schedules
  • Managing Invoices
  • Financial reporting coordination
  • KRONOS Timekeeping
  • StrataJazz for setting up capital projects
  • Proficiency in ERP Systems (Infor, ADP)
  • Proficiency in Microsoft Office Suite
  • C-Suite Executive Support
  • Project and time management
  • Excellent Project and Time Management Skills
  • Adobe Acrobat and Nuance
  • System Credit Card Administrator
  • Meditech
  • Spanish Fluency

Languages

Spanish
Professional

Timeline

Forecasting and Budgeting Coordinator

CHRISTUS Health
02.2007 - 12.2024

Finance Coordinator

CHRISTUS Health
10.2006 - 02.2007

Sr. Administrative Accounting Assistant

CHRISTUS Health
02.2001 - 10.2006

Senior Secretary

MD Anderson Cancer Center
05.1999 - 02.2001

Finance Office Assistant

Sisters of Charity Health System
12.1994 - 05.1999

Houston Community College -

Houston Community College

Some College (No Degree) - Data Entry

Professional Business School

Some College (No Degree) - Business Office Automation

Polytechnic Institute
Imelda Navarro